Procurement Executive – Transportation Job Profile / Description 1. Job Title Procurement Executive – Transportation / Transport Sourcing Executive 2. Department Procurement / Supply Chain / Logistics 3. Job Purpose To efficiently source, negotiate, and finalize transportation partners (road/air/sea as applicable) to support smooth cargo movement. Ensures cost-effective vendor procurement while maintaining service quality, legal compliance, and timely deliveries. 4. Key Responsibilities A. Vendor Sourcing & Development Identify, evaluate, and onboard transporters (FTL, PTL, Express Cargo, Last Mile, etc.). Maintain strong relationships with existing logistics partners. Conduct supplier performance evaluations and audits. Build a pool of reliable transporters across different lanes and regions. B. Rates & Contract Negotiation Negotiate freight rates with transporters to achieve best pricing. Prepare rate comparison sheets and cost analysis. Support annual rate contract finalization with vendors. Ensure compliance with company procurement policies. C. Operations Coordination Work closely with operations, warehouse, and planning teams to understand transport requirements. Ensure transporters meet service levels, TAT, and documentation requirements. Resolve transportation-related issues (delays, damages, claims). D. Procurement Documentation & Compliance Maintain vendor documentation, agreements, and contracts. Ensure vendors comply with regulatory and statutory requirements (GST, insurance, permits). Create and manage purchase orders (PO) and vendor SLAs. E. Cost & Performance Monitoring Analyze freight spend, cost trends, and vendor performance metrics. Suggest cost-optimization strategies and new vendor options. Prepare MIS reports: rate sheets, vendor performance, KPI dashboards. 5. Required Skills & Competencies Strong negotiation and analytical skills. Knowledge of transportation markets and freight rate dynamics. Understanding of logistics operations and compliance. Good communication and vendor management skills. Proficiency in MS Excel, Google Sheets, and basic ERP tools. Ability to work under pressure and meet timelines. 6. Qualifications Graduate in Supply Chain, Logistics, or Business Administration (preferred). 2–5 years of experience in transportation procurement or logistics sourcing. 7. Key Performance Indicators (KPIs) Freight cost reduction achieved. Vendor performance & service reliability. On-time dispatch and delivery adherence. New vendor onboarding effectiveness. Accuracy of rate sheets and procurement documentation. 8. Reporting Structure Reports To: Procurement Manager / Supply Chain Manager Works With: Operations, Warehouse, Billing, Finance, Customer Service. Would you like me to convert this into a formal JD format, PDF, or company-branded profile for PCCS Logistics?You said:Job Profile / Description 1. Job Title Procurement Executive – Transportation / Transport Sourcing Executive NEED A MANAGER ChatGPT said:Below is a refined, professional Job Profile for a Manager-level role in Transportation Procurement. You can use this for hiring, internal job descriptions, KRAs, appraisals, or organizational structure. Job Profile / Description 1. Job Title Procurement Manager – Transportation (Also known as: Transport Sourcing Manager / Logistics Procurement Manager) 2. Department Procurement / Supply Chain / Transportation 3. Job Purpose To lead and manage the procurement of transportation services across all modes (FTL, PTL, Express, Last Mile, Air, etc.). Responsible for vendor strategy, rate negotiations, contract management, and cost optimization to ensure efficient and reliable transportation support for business operations. 4. Key Responsibilities A. Strategic Sourcing & Vendor Management Develop and execute vendor sourcing strategy for transportation partners. Identify, evaluate, onboard, and manage regional/national transporters. Establish and maintain long-term partnerships with reliable transport vendors. Conduct vendor audits based on safety, compliance, cost, and service quality. B. Rate Negotiation & Contract Management Lead high-value negotiations for freight rates and service agreements. Finalize annual contracts, rate cards, and SLAs with transport partners. Ensure alignment with company procurement policies and legal frameworks. Evaluate cost structures and conduct competitive benchmarking. C. Operational Coordination & Service Performance Coordinate with operations, planning, warehouse, and customer service teams. Ensure transporters meet service levels (TAT, delivery performance, capacity). Manage escalations related to delays, damages, shortages, claims, etc. Monitor transporter compliance with documentation and legal requirements. D. Cost Control & Process Improvement Drive initiatives to reduce freight cost through optimization and competitive sourcing. Implement process improvements for smoother procurement and transport planning. Analyze freight spend, market trends, lane-wise opportunities, and demand patterns. Recommend automation tools or digital procurement solutions. E. Reporting & MIS Prepare procurement dashboards, freight cost analysis, and vendor performance reports. Present procurement performance in management review meetings. Maintain updated vendor master data, rate sheets, and agreement archives. 5. Required Skills & Competencies Strong negotiation and business acumen. Deep understanding of transportation markets and freight concepts. Expertise in supplier management, cost analysis, and contracts. Excellent leadership, communication, and stakeholder management skills. Advanced proficiency in Excel and procurement ERP tools. Ability to handle high-pressure negotiations and fast operational environments. 6. Qualifications Graduate/Post-Graduate in Supply Chain, Logistics, or Business Administration. 5–10 years of experience in transportation procurement or logistics sourcing. Experience in managing multi-region or nationwide transport vendors preferred. 7. Key Performance Indicators (KPIs) % Freight cost savings achieved vs. previous year. Vendor service performance (On-time delivery %, complaint ratio). New vendor onboarding efficiency. Contract adherence & SLA compliance. Transport capacity availability during peak periods. Accuracy and timeliness of MIS reports. 8. Reporting Structure Reports To: Head of Procurement / Supply Chain Manager / Logistics Head Direct Reports: Procurement Executives / Sourcing Team (if applicable) Works With: Operations, Warehouse, Customer Service, Finance, Sales. If you want, I can also create: ✅ KRA/KPI document ✅ Short JD for recruitment posting ✅ PDF/Word format ✅ PCCS Logistics–branded version Just tell me what you need.You said:CREATE A JD FOR POSTING ChatGPT said:Here is a crisp, attractive, and professional JD (Job Description) ready for posting on Naukri, LinkedIn, Indeed, etc. If you want it branded for PCCS Logistics, I can add company profile and formatting. Job Description – Procurement Manager (Transportation) Location: [Add Location] Experience: 5–10 Years Industry: Logistics / Transportation / Supply Chain Employment Type: Full-time About the Role We are looking for a highly skilled Procurement Manager – Transportation to lead sourcing, vendor development, and freight rate negotiations for our logistics operations. The ideal candidate will have strong market knowledge, excellent negotiation skills, and a proven track record in transportation procurement. Key Responsibilities Develop and manage transportation vendor base (FTL, PTL, Express, Last Mile, etc.). Negotiate freight rates and finalize annual contracts & service agreements. Analyze lane-wise pricing and identify cost-saving opportunities. Ensure vendors meet service quality, compliance, and documentation standards. Coordinate with operations and warehouse teams for capacity planning. Resolve escalations related to delays, damages, shortages, or claims. Maintain accurate rate sheets, MIS reports, vendor performance dashboards. Evaluate market trends and recommend strategic improvements. Required Skills Strong negotiation & vendor management skills. Deep understanding of transportation operations and freight markets. Ability to analyze cost structures and build competitive pricing strategies. Excellent communication & interpersonal skills. Advanced MS Excel skills; familiarity with procurement or ERP tools. Qualifications Graduate or Post-Graduate in Supply Chain / Logistics / Business Administration. 5–10 years of experience in transportation procurement or logistics sourcing. Key Competencies Leadership & decision-making Cost optimization mindset Problem solving & stakeholder management Market analysis capability