Answer incoming landline calls, understand the purpose, and transfer to the relevant department or individual. Manage courier inward and outward dispatches. Coordinate the interview scheduling process with HR. Welcome and assist visitors at the reception area professionally. Maintain inventory records of stationery and related supplies. Coordinate the procurement and distribution of stationery and housekeeping materials. Ensure cleanliness and hygiene of the reception and front office area. Monitor upkeep of washrooms and availability of drinking water across the premises. Arrange refreshments for clients and vendors as required. Coordinate activities related to client and guest visits. Ensure all systems, lights, and equipment in the reception area are turned off at end of day. Manage all administrative drivers and coordinate their tasks. Oversee gardening activities and supervise the gardener. Assist in Time Office functions and manage Over Time (OT) records. Handle additional administrative responsibilities as assigned. Handle the Executive Administrative responsibilities.

Position Summary: Head (Events) at P&I’s Sports & entertainment vertical, will play a pivotal leadership role, overseeing the comprehensive planning, bidding, and execution of high-profile sports and entertainment projects. This role demands a seasoned professional with strong project management expertise, proven bid leadership experience, and the ability to guide a dedicated team in delivering exceptional event outcomes. The Head (Events) will be responsible for strategic oversight, operational excellence, and cross-functional team leadership. Key Responsibilities: 1. Event Planning & Project Management · Lead strategic event planning for major projects, ensuring alignment with client expectations and company objectives. · Define project scopes, develop timelines, budgets, and detailed project deliverables. · Oversee end-to-end project management from initiation through execution, ensuring adherence to timelines, budgets, and quality standards. · Implement project tracking systems and dashboards, providing regular updates to both internal leadership and clients. · Ensure all projects comply with contractual requirements, statutory regulations, and industry standards. 2. Bid Management & Proposal Development · Lead the preparation and submission of competitive bids and tenders for major events and project opportunities. · Oversee the creation of comprehensive proposals, including technical documentation, financial planning, resource allocation, and timelines. · Collaborate with internal teams such as design, operations, and finance to ensure timely, high-quality bid submissions. · Develop and maintain a pipeline of project opportunities through market research and industry networking. 3. Team Leadership & People Management · Manage, mentor, and develop a high-performing team of 3-6 event professionals. · Provide hands-on guidance in all aspects of event planning, bid preparation, and project execution. · Foster a collaborative and performance-driven culture within the team. · Identify training needs and support the professional development of team members. · Uphold high standards of operational excellence and client service. 4. Stakeholder & Client Management · Build and nurture relationships with clients, vendors, partners, and internal stakeholders. · Serve as the primary escalation point for event-related issues and client concerns. · Ensure effective and proactive communication with clients and stakeholders throughout project lifecycles. 5. Strategic & Financial Oversight · Collaborate with senior leadership on financial planning, revenue targets, and project profitability. · Contribute to the organization’s strategic business development initiatives with market insights and project leads. · Optimize resource allocation and cost efficiency across all projects. Required Qualifications & Experience: · Minimum of 15 years of experience in event management, project leadership, or a related field. · Proven track record of managing large-scale events and competitive bid processes. · Demonstrated leadership capabilities with experience managing cross-functional teams. · Strong project management skills with meticulous attention to detail and deadlines. · Expertise in bid preparation, tender processes, and proposal development. · Deep understanding of the sports, entertainment, or large-scale events industry preferred. · Excellent communication, negotiation, and client relationship management skills. · Proficiency in project management tools, MS Office, and financial tracking software. Candidates interested in this role should write in by email to kartik@pavilionsinteriors.com . Application should include: · Updated resume · Current annual remuneration package · Expected annual remuneration package · Earliest start date (with consideration of the candidates notice period in current company) · Any other relevant points Closing date for the applications is 31 July 2025. While we appreciate every candidate’s interest in the role and the effort they will put in to submit the application, we would only contact the shortlisted candidates to further the hiring process.