Organic Recycling Systems Limited

We are seeking a 3-5 years’ experience (Executive – Documentation) to join our Business Development & Proposals team. This role will primarily support documentation preparation and tender identification. The position is designed to improve efficiency and accuracy in managing proposals and submissions while offering exposure to core BD processes in the renewable energy and waste management sector. Department: BD & Proposals Team Location: Navi Mumbai Reporting To: Manager - BD & Tenders and Proposals Experience: 3-4 Years (Wastewater / Solid Waste Management sector) Education: M.Sc. / B.Sc. in Environmental Science/B.Sc. in Chemistry / Biochemistry / Biology Key Responsibilities: 1 Tender Identification & Analysis: · Proactively track government, semi government and private portals for enquiry generation through relevant tender opportunities. · Analyze eligibility/ qualification, scope of work in the tender, technical requirements, and submission criteria for each opportunity. Summarize findings and share within the team for decision-making 1 Documentation Management: · Prepare, review, and maintain accurate documentation as per client requirements and internal standards. · Ensure completeness, correctness, and consistency of all proposal-related documents. · Maintain version control and update revision histories for audit and reference purposes. 2 Tender Submission Support: · Compile and organize all necessary documents required for tender submission. · Ensure that submissions are timely, compliant with client guidelines, and error-free. · Coordinate with external stakeholders (consultants, vendors) when necessary for supporting documents. 3 Coordination: · Work closely with cross-functional teams including Technical, Civil, Process, Electrical, Accounts and Proposal teams. · Collect technical inputs, drawings, and costing details required for tender submissions. · Act as a communication bridge to ensure smooth information flow across departments. 4 Data & Record Keeping: · Maintain structured and accessible records of enquiries, tenders, proposals, MOMs, clarifications, and revisions. · Ensure that all documents are stored in designated common server folders for team-wide access. · Update trackers regularly to reflect the status of each opportunity. 5 Compliance & Quality: · Verify that all documents and submissions strictly adhere to client tender requirements, guidelines, and company SOPs. · Ensure quality standards are met by double-checking formatting, completeness, and accuracy. · Support internal audits and compliance reviews when required. 6 Site / Client Visits (as required): · Accompany senior team members for site visits or client meetings when needed. · Record discussions, minutes of meeting, and follow-up action items for internal circulation. · Provide on-ground support in understanding site-specific requirements. 7 Proposal Preparation: · Prepare consultancy-related documents/Proposal such as Detailed Feasibility Reports (DFR), feedstock analysis reports, and budgetary offers. · Collect and compile supporting data for proposals, ensuring accuracy and professional presentation. · Gain exposure to techno-commercial proposal development under the guidance of the Proposal team. Technical Skills: · Proficiency in MS Office Suite (Word, Excel, PowerPoint). · Ability to organize and manage documents systematically Soft Skills: · Strong written and verbal communication. · Analytical mindset with attention to detail. · Ability to work collaboratively in a team environment. · Time management and ability to work with deadlines.