Ocean Life Spaces

Responsible for administering servers, desktops, printers, routers, switches, firewalls, software deployment, security etc. • User creation, authorization control and system support. • Outlook Configuration. • Windows Based software trouble shooting. Printer and Scanner Installation. Responsible for installing and supporting LANs, WANs Internet, and intranet. Linux and Windows Based Server Installation, Maintenance, Application Deployment, and Database Management. Provided technical support for database maintenance and application management. Asset Management

We are looking for Smart freshers to Join are Finance & Accounts Team . We are a 28 year old company into the construction field , Kindly share the below details Current Location:- Year of Passing:- Interest to work in F&A:-

We are looking for AutoCAD freshers, The candidate should have been trained in AutoCAD Scope of Work, Key Responsibilities Prepare BOQ (Bill of Quantities) and cost estimates for civil and interior works. Scrutinize and certify contractor/vendor bills and ensure compliance with contract terms. Assist in contract drafting, budgeting, tendering, rate analysis, and procurement planning. Monitor project costs and ensure budget adherence throughout the project lifecycle. Coordinate with the site execution team for material reconciliation and quantity tracking. Prepare variation orders and cost impact assessments for design or scope changes. Conduct site inspections for measurement verification and physical progress tracking. Liaise with consultants, contractors, vendors, and clients to resolve quantity and billing-related issues. Assist in claim management and final account settlements. Skills and Competencies Strong knowledge of quantity surveying techniques and cost control. Proficiency in MS Excel, AutoCAD, and quantity take-off software (e.g., CostX, Planswift if applicable). Good understanding of construction methods, contracts (e.g., FIDIC), and tender documentation. Analytical mindset and excellent numerical skills. Effective communication and coordination abilities. Qualification Diploma / B.E. / B.Tech in Civil Engineering or equivalent. Additional certifications in Quantity Surveying / Contract Management preferred.

The role of digital marketing executive involves the creation, execution, and supervision of marketing initiatives across different digital platforms to promote a company's products or services. Businesses that want to increase their online visibility, drive leads, boost sales and stay competitive in the digital landscape require the expertise of a digital marketing executive. They employ various tools and techniques to create engagement and drive traffic to companys website and boost sales. Work of digital marketing executives also include conducting market research to understand consumer behaviour, optimise website content for increasing organic visitors, and analyse campaign performance data metrics to drive sales. Other common job titles to identify digital marketing executives are ‘digital marketing managers’ or ‘digital marketing specialists’.

Heres a sample Job Description (JD) for a Front Office Executive role that you can tailor to your organization’s needs: Job Title: Front Office Executive Position Summary As the first point of contact for clients and visitors, the Front Office Executive plays a vital role in creating a welcoming and professional environment. This role involves managing the reception area, handling administrative tasks, and ensuring smooth communication across departments. Key Responsibilities Greet and assist visitors with warmth and professionalism Answer and direct incoming calls to appropriate departments Schedule appointments, meetings, and maintain calendars Handle incoming and outgoing mail and courier services Maintain visitor logs and ensure security protocols are followed Manage office supplies and coordinate replenishments Support administrative tasks such as filing, scanning, and data entry Coordinate with housekeeping and facility teams to maintain office cleanliness Required Skills & Qualifications Bachelor’s degree in any discipline (preferred: Hospitality, Business Administration) 1–2 years of experience in a front desk or customer-facing role Excellent verbal and written communication skills Proficiency in MS Office (Word, Excel, Outlook) Strong organizational and multitasking abilities Customer-oriented mindset with a pleasant demeanor Preferred Attributes Fluency in English and one or more regional languages Experience with visitor management systems or CRM tools Ability to remain calm under pressure and handle complaints tactfully Would you like help customizing this JD for a specific industry—like hospitality, healthcare, or corporate offices? I can also help you write a job posting that attracts top candidates.

We are looking for a detail-oriented and proactive Travel Desk Executive to manage all travel-related activities for our organization. This role involves coordinating travel logistics, ensuring cost-effective arrangements, and delivering a seamless experience for employees and guests. Key Responsibilities Coordinate domestic and international travel bookings (flights, trains, hotels, transport) Plan and manage travel itineraries for employees, executives, and guests Liaise with travel agencies and vendors to negotiate best rates and services Handle visa applications, travel insurance, and related documentation Manage last-minute changes, cancellations, and emergency travel support Track travel expenses and prepare reports for finance and audit teams Maintain accurate records of travel requests, approvals, and bookings Ensure compliance with company travel policies and budget guidelines Coordinate with HR and Admin for onboarding/offboarding travel needs Required Skills & Qualifications Bachelor's degree in Hospitality, Travel Management, Business Administration, or related field 14 years of experience in corporate travel coordination or similar role Proficiency in travel booking platforms (e.g., Amadeus, Galileo, Sabre) and MS Office Strong communication and negotiation skills Excellent organizational and multitasking abilities Ability to handle confidential information with discretion Preferred Qualifications Certification in Travel Management or IATA Familiarity with international travel regulations and visa processes Experience managing travel for senior executives or large teams Why Join Us? Be part of a dynamic and growing organization Work closely with cross-functional teams and leadership Opportunity to streamline travel operations and contribute to cost savings

Employee Lifecycle Management Manage recruitment, onboarding, and offboarding processes Conduct orientation sessions and support employee integration Maintain accurate employee records and documentation Employee Relations & Engagement Address employee queries and concerns professionally Support initiatives that promote a positive workplace culture Assist in conflict resolution and disciplinary procedures HR Policy & Compliance Ensure compliance with labor laws and internal policies Update and communicate HR policies and procedures Support audits and statutory reporting Performance & Development Coordinate performance review cycles Track employee goals and development plans Support training and development initiatives Payroll Administration Collect and verify payroll inputs (attendance, leaves, bonuses, etc.) Liaise with finance/payroll vendors to ensure timely and accurate salary disbursement Maintain payroll records and ensure compliance with tax and labor regulations Handle queries related to salary, deductions, reimbursements, and payslips HRIS & Reporting Maintain and update HRIS systems Generate reports on HR metrics (e.g., turnover, absenteeism, payroll summaries) Support data-driven decision-making through analytics

We are looking for QS personal for our office in Chennai, Candidate should have experience in commercial projects, either in Civil or Interior works,

Preliminary Title Report Developer related documentation/agreement upto Registration APF / customer related queries to be clarified. Bank loan process - knowledge & procedures. EC / Patta & other online status knowledge.

Roles and Responsibilities Manage day-to-day operations of facility services, ensuring smooth functioning of facilities management systems. Coordinate with vendors for maintenance activities, repairs, and renovations to ensure timely completion. Oversee housekeeping services, including cleanliness and upkeep of office premises. Provide administrative support to the team by handling correspondence, reports, and other tasks. Ensure compliance with safety regulations and maintain a safe working environment.

KEY RESPONSIBILITIES 1. ACCOUNTS PAYABLE OPERATIONS MANAGEMENT Manage the complete accounts payable cycle from invoice receipt to payment disbursement Oversee processing of 2000+ construction-related invoices monthly including material suppliers, subcontractors, and service providers Ensure accurate job costing by verifying proper allocation of expenses to respective projects and cost centers Review and approve payment runs (weekly/bi-weekly) ensuring adherence to payment terms and cash flow requirements Manage vendor master data, ensuring accurate vendor setup with proper GST registration verification and Form 16 documentation Reconcile vendor statements monthly and resolve discrepancies promptly Prepare and review aged payables reports and manage outstanding payment schedules 2. CONSTRUCTION-SPECIFIC PAYABLES Process and manage subcontractor payments with proper verification of work completion certificates Handle retention money accounting for subcontractors (typically 5-10% of contract value) and ensure timely release post completion Process Running Account (RA) bills for works contractors ensuring GST compliance Coordinate with project managers for payment approvals based on work progress and completion certificates Manage advance payments to suppliers/contractors and track adjustment against invoices Handle material procurement payments with proper verification against purchase orders and goods receipt notes 3. GST COMPLIANCE & TAX MANAGEMENT Ensure 100% GST compliance for all construction services and material procurement Verify GST invoices for correctness of GSTIN, HSN/SAC codes, and applicable tax rates Manage input tax credit (ITC) reconciliation and maintain proper documentation for claims Coordinate GST filings (GSTR-2A/2B reconciliation) with tax team Handle TDS deductions on contractor/professional payments and coordinate TDS return filing Maintain vendor compliance documents including GST certificates, PAN, and other statutory registrations Ensure proper accounting of retention money under GST regulations 4. TEAM LEADERSHIP & SUPERVISION Lead, mentor, and supervise the AP team (2-4 members including AP Assistants) Assign work, monitor workload distribution, and ensure high productivity levels Conduct performance reviews and provide ongoing training and development Implement cross-training initiatives for business continuity Foster a collaborative and high-performance team culture 5. PROCESS IMPROVEMENT & CONTROLS Develop and implement AP policies, procedures, and internal controls Identify opportunities for process automation and efficiency improvements Establish and monitor KPIs including invoice processing time, error rates, and payment cycle time Ensure strong internal controls to prevent duplicate payments, fraud, and errors Drive vendor payment automation and electronic payment initiatives 6. FINANCIAL REPORTING & MONTH-END CLOSE Lead AP activities during month-end and year-end closing processes Prepare monthly AP aging reports, cash flow forecasts, and payment projections Record accruals for work completed but not yet invoiced Coordinate with project accounting team for proper revenue and cost matching Support external and internal audits by providing documentation and explanations 7. VENDOR & STAKEHOLDER MANAGEMENT Build and maintain strong relationships with key vendors, subcontractors, and suppliers Resolve escalated vendor disputes, payment issues, and invoice discrepancies professionally Negotiate payment terms and assist procurement with vendor selection when needed Serve as primary point of contact for vendor payment inquiries Collaborate with procurement, project management, and finance teams 8. BANK GUARANTEE & SECURITY MANAGEMENT Track bank guarantees issued to clients and received from subcontractors Monitor expiry dates and coordinate renewals/releases Maintain register of security deposits, margin money, and fixed deposit linkages QUALIFICATIONS & REQUIREMENTS Educational Qualifications • Bachelor's degree in Commerce (B.Com) - Mandatory • MBA (Finance) or M.Com Preferred Professional qualification (CA Inter/ICWA/CMA) - Highly Preferred Experience Requirements Minimum 5-8 years of progressive experience in accounts payable function Mandatory: At least 3-5 years of experience in construction industry accounts payable

Roles and Responsibilities Oversee site execution, ensuring timely completion of projects within budget and quality standards. Coordinate with architects, engineers, contractors, and other stakeholders to ensure smooth project progress. Conduct regular site visits to monitor construction activities, identify potential issues, and implement corrective actions. Develop and maintain accurate records of project schedules, budgets, and quality control metrics. Ensure compliance with safety regulations, environmental norms, and company policies. Desired Candidate Profile 5-10 years of experience in civil engineering or related field (building construction). Strong understanding of building codes, zoning regulations, and industry best practices. Diploma/B.Tech/B.E. degree in Civil from a recognized institution.

Compliance Management: Develop, implement, and maintain EHS policies, programs, and procedures to ensure compliance with local, state, and federal regulations, as well as industry standards. Risk Assessment: Identify potential environmental, health, and safety hazards within the workplace and conduct risk assessments to evaluate and mitigate risks. Incident Management: Investigate accidents, incidents, and near misses, and implement corrective and preventive measures to prevent reoccurrence. Training and Education: Provide EHS training and education to employees and management to increase awareness and understanding of EHS policies and procedures. Environmental Management: Oversee environmental initiatives, such as waste management, pollution prevention, and sustainability efforts, to minimize the organizations environmental impact. Safety Programs: Develop and maintain safety programs, including emergency response plans, evacuation procedures, and safety drills. Monitoring and Reporting: Conduct regular EHS audits and inspections to ensure compliance and prepare reports for management and regulatory authorities. Recordkeeping: Maintain accurate and up-to-date records of EHS incidents, training sessions, inspections, and other relevant data. Collaboration: Work closely with cross-functional teams, including operations, maintenance, engineering, and human resources, to integrate EHS practices into daily operations. Continuous Improvement: Continuously monitor EHS performance, analyze trends, and implement improvements to enhance the overall safety and environmental performance of the organization. Regulatory Liaison: Serve as the primary point of contact for government agencies, representing the company during EHS inspections and audits. Emergency Response: Develop and lead emergency response procedures, ensuring that employees are prepared to respond effectively to emergencies. Contractor Management: Oversee EHS requirements for contractors and vendors working on-site to ensure their compliance with safety regulations. Budget Management: Manage the EHS budget, including identifying cost-effective solutions for EHS initiatives and equipment purchases. Continuous Learning: Stay abreast of industry trends, best practices, and changes in regulations to ensure the organization’s EHS programs remain current and effective.

POSITION SUMMARY The Financial Controller is a key strategic role responsible for overseeing all accounting and financial operations at Ocean Lifespaces Pvt Ltd. This position manages day-to-day financial management, accounting functions, internal controls, compliance, and financial reporting for the organization. The Controller serves as the operational financial leader, ensuring accuracy, accountability, and strategic alignment with the company's long-term objectives while maintaining full compliance with all regulatory requirements including GST, VAT, and construction-specific accounting standards. The Financial Controller will work closely with the CFO on strategic initiatives, project financial oversight, risk management, and ensure that financial systems and processes support the company's rapid growth in the construction and real estate development sectors across India and UAE markets. --- KEY RESPONSIBILITIES ACCOUNTING OPERATIONS & FINANCIAL MANAGEMENT - Oversee all accounting functions including accounts payable, accounts receivable, payroll, general ledger management, and bank reconciliations - Implement and maintain robust accounting procedures, policies, and processes aligned with Indian GAAP and construction industry best practices - Direct and supervise the accounting team, including hiring, training, and performance management of finance staff - Maintain accurate and timely financial records for all projects and the organization as a whole - Ensure all financial transactions are recorded properly in the ERP system with supporting documentation - Reconcile all subsidiary ledgers (AP, AR, payroll) to the general ledger on a monthly basis - Design and implement internal controls to prevent fraud and ensure financial accuracy CONSTRUCTION ACCOUNTING & PROJECT COST MANAGEMENT - Establish and maintain robust job costing systems for all construction projects, ensuring accurate cost tracking and allocation - Prepare and monitor Work-in-Progress (WIP) schedules, reports, and accounting adjustments for all active projects - Manage and analyze construction costs across projects including labor, materials, subcontractor costs, equipment rental, permits, and overhead allocation - Monitor project profitability through variance analysis comparing budgeted costs against actual expenses - Ensure proper revenue recognition in accordance with construction accounting standards and contract terms - Manage cost budgets, forecasts, and provide regular variance analysis to project managers and senior management - Review and process construction draws, billing applications, and payment requisitions from contractors and subcontractors - Maintain detailed documentation of cost codes, budget structures, and project accounting hierarchies FINANCIAL REPORTING & ANALYSIS - Prepare monthly, quarterly, and annual financial statements in accordance with Indian GAAP standards - Develop and present comprehensive monthly financial reports including income statements, balance sheets, cash flow statements, and variance analyses - Prepare board-level financial reports and quarterly reporting packages for internal stakeholders - Perform financial analysis and ratio analysis to assess company performance and financial health - Monitor and analyze key financial performance indicators (KPIs) including: - Days Sales Outstanding (DSO) - Accounts Receivable and Payable turnover ratios - Gross profit margins by project - Cash flow metrics - Backlog-to-Working-Capital ratio - Cost Performance Index (CPI) and Schedule Performance Index (SPI) - Provide forecasting and trend analysis to support management decision-making - Identify cost-saving opportunities and operational efficiencies - Prepare financial information for management presentations and board meetings COMPLIANCE & REGULATORY REQUIREMENTS - Ensure compliance with all financial regulations and statutory requirements including GST, VAT, income tax, TDS, and other applicable taxes - Manage GST compliance including registration, filing of GSTR returns (GSTR-1, GSTR-3B, GSTR-9), and audit trail maintenance - Coordinate UAE VAT compliance for international operations and ensure adherence to local regulations - Oversee tax filings and coordinate with external CPA/tax advisors for income tax returns and corporate tax compliance - Maintain compliance with Construction Industry development regulations and project-specific compliance requirements - Ensure proper maintenance of statutory records and audit trails - Monitor changes in tax laws and accounting standards and implement necessary adjustments - Prepare compliance documentation for external audits and regulatory inspections - Maintain all required financial records and supporting documentation for audit purposes CASH FLOW & TREASURY MANAGEMENT - Implement and manage cash flow forecasting models to predict cash requirements and ensure liquidity - Monitor daily cash position and manage payment schedules to optimize cash flow - Maintain and reconcile all bank accounts and investment accounts - Manage banking relationships and coordinate with financial institutions - Develop strategies to improve cash conversion cycles, particularly in the construction context where payment delays are common - Negotiate favorable payment terms with suppliers and subcontractors to enhance cash flow - Manage working capital optimization including receivables collection and payables management - Prepare weekly/monthly cash flow reports for management review - Coordinate with banks regarding credit facilities, guarantees, and loan disbursements RISK MANAGEMENT & INTERNAL CONTROLS - Design, implement, and maintain effective internal control systems to safeguard company assets - Identify, assess, and mitigate financial risks specific to construction industry operations - Monitor compliance with internal control procedures and undertake regular reviews - Coordinate risk management activities including insurance, surety bonds, and contract risk assessment - Implement fraud prevention measures and whistleblower procedures - Ensure data integrity and system security across all financial systems and databases - Maintain documentation of all control procedures and perform periodic testing of controls - Coordinate with external auditors on risk assessments and internal control evaluations ERP SYSTEMS & FINANCIAL TECHNOLOGY - Oversee the selection, implementation, and optimization of accounting and ERP systems (e.g., Odoo, Zoho, SAP, IFS) - Configure accounting modules including GL, AP, AR, inventory, and job costing functionality - Ensure proper integration of financial systems with project management and operational systems - Maintain data integrity and system security with appropriate user access controls - Lead system training and provide ongoing support to finance and accounting teams - Evaluate and recommend financial software solutions to improve reporting efficiency and reduce manual processes - Manage system upgrades, patches, and maintenance in coordination with IT - Develop standardized chart of accounts and reporting structures for consistent financial management STAKEHOLDER COMMUNICATION & REPORTING - Prepare and present financial information to company management, board of directors, and external stakeholders - Communicate financial performance, risks, and recommendations to the CFO and executive team - Interact with external auditors, tax advisors, and other financial professionals - Provide financial data and analysis to support strategic decision-making by senior management - Maintain clear communication with project managers regarding project financial performance - Prepare responses to financial inquiries from lenders, investors, and regulatory agencies - Develop and maintain financial policies and procedure documentation TEAM MANAGEMENT & DEPARTMENTAL EFFICIENCY - Recruit, hire, train, and develop accounting department staff - Establish performance standards and manage performance appraisals for accounting team members - Foster a culture of accuracy, accountability, and continuous improvement within the accounting function - Delegate tasks appropriately and mentor junior accounting staff - Implement process improvements to enhance accounting department efficiency and productivity - Reduce manual processes through automation and system optimization - Manage accounting department budget and resources - Coordinate cross-functional initiatives involving accounting and other departments --- REQUIRED QUALIFICATIONS EDUCATION - Bachelor's degree in Commerce/Accounting, Finance, or related field (mandatory) - Master's degree in Business Administration (MBA) or Master's in Accounting/Finance (preferred) - Relevant professional certification such as Chartered Accountant (CA), Certified Public Accountant (CPA), or Certified Management Accountant (CMA) (preferred) EXPERIENCE - **Minimum 8-12 years of progressive accounting and finance experience**, with at least 5-7 years in construction, real estate, or project-based industries - Minimum 3-4 years in a supervisory or management role in accounting/finance department - Demonstrated experience in job costing and construction accounting - Prior experience with GST and VAT compliance management - Experience with ERP systems implementation and management (Odoo, Zoho, SAP, IFS, or similar platforms) - Background in financial planning, budgeting, and cash flow management - Experience preparing financial statements and working with external auditors - Track record of successful team management and accounting staff development TECHNICAL SKILLS - Advanced proficiency in accounting software and ERP systems - Strong expertise in Microsoft Excel including advanced functions, pivot tables, and financial modeling - Working knowledge of construction accounting principles and project-based costing methodologies - Proficiency in accounting software such as Tally, Zoho Books, Odoo, SAP, or IFS - Experience with data analysis and reporting tools - Familiarity with GSTR filing systems and GST/VAT compliance platforms - Technical knowledge of financial reporting requirements and accounting standards CORE COMPETENCIES & SOFT SKILLS - **Financial Acumen:** Deep understanding of accounting principles, cost accounting, financial analysis, budgeting, and risk management - **Attention to Detail:** Exceptional accuracy and precision in financial record-keeping and reporting - **Leadership & Management:** Proven ability to lead, develop, and motivate finance teams - **Communication:** Excellent verbal and written communication skills; ability to translate complex financial data into actionable insights - **Problem-Solving:** Strong analytical and critical thinking skills to address complex financial challenges - **Strategic Thinking:** Ability to align financial operations with organizational strategy and contribute to long-term planning - **Organization & Time Management:** Ability to manage multiple priorities and meet tight deadlines - **Integrity & Confidentiality:** High ethical standards and trustworthiness in handling sensitive financial information - **Adaptability:** Willingness to learn and adapt to changing business needs and regulatory requirements - **Stakeholder Management:** Ability to work effectively with diverse stakeholders across departments and external parties REGULATORY & COMPLIANCE KNOWLEDGE - In-depth knowledge of Indian Goods and Services Tax (GST) and VAT regulations - Understanding of Indian tax laws including income tax, TDS, and corporate taxation - Familiarity with construction industry regulations and compliance requirements - Knowledge of UAE VAT regulations and international tax considerations (preferred) - Understanding of audit requirements and external reporting standards - Knowledge of statutory compliance and regulatory bodies in India INDUSTRY-SPECIFIC KNOWLEDGE - Strong understanding of construction industry project financing and working capital management - Knowledge of construction project management practices and terminology - Familiarity with construction project billing cycles and payment terms - Understanding of real estate development financing and project accounting - Knowledge of construction KPIs and performance metrics - Industry awareness of typical construction financial challenges and solutions --- KNOWLEDGE, SKILLS & ABILITIES 1. **Accounting & Finance:** Proficiency in generally accepted accounting principles (GAAP), financial analysis, budgeting, forecasting, and internal controls 2. **Industry Expertise:** Deep knowledge of construction and real estate industry accounting practices and challenges 3. **ERP & Systems:** Hands-on experience with modern ERP systems and ability to optimize system configurations 4. **Tax Compliance:** Expertise in GST, VAT, and Indian tax compliance 5. **Team Leadership:** Ability to recruit, manage, and develop high-performing accounting teams 6. **Project Cost Management:** Strong capability in job costing, project accounting, and cost controls 7. **Cash Flow Management:** Expertise in working capital management and cash flow optimization 8. **Risk Management:** Ability to identify financial risks and implement effective mitigation strategies 9. **Communication:** Strong presentation and communication skills for internal and external stakeholders 10. **Analytical Skills:** Advanced financial analysis and interpretation of complex financial data 11. **Process Improvement:** Ability to identify inefficiencies and implement process improvements 12. **Strategic Planning:** Ability to contribute to financial strategy and long-term planning --- PERFORMANCE INDICATORS & SUCCESS METRICS The Financial Controller's performance will be evaluated based on: - **Accuracy & Timeliness:** 100% accuracy in financial records; monthly reports delivered on schedule - **Compliance:** Zero compliance violations; 100% adherence to GST/VAT filing deadlines - **KPI Management:** Monthly variance analysis completion; financial KPI dashboards maintained and current - **Cash Flow:** Improved cash flow forecasting accuracy; maintenance of healthy liquidity ratios - **Team Development:** Successful recruitment and retention of accounting staff; team member skill development - **Cost Management:** Year-over-year cost reductions or optimizations identified; project budget accuracy - **System Efficiency:** Reduced manual processes; improved accounting system utilization - **Audit Results:** Clean audit reports with minimal adjustments; positive auditor feedback - **Process Improvements:** Number of process improvements implemented; efficiency gains achieved --- WORKING CONDITIONS - Office-based role with potential site visits to construction projects - Standard business hours (may require flexibility during financial close periods) - May need to work extended hours during month-end, quarter-end, and year-end close cycles - Potential travel to project sites and office locations across India and UAE - Exposure to construction site environments during periodic visits --- COMPENSATION & BENEFITS - **Competitive salary package** commensurate with experience and qualifications - **Provident Fund (PF)** as per statutory requirements - **Health Insurance** for employee and family - **Leave entitlements** including paid annual leave, sick leave, and casual leave - **Professional development** and training opportunities - **Performance bonuses** based on organizational and individual performance - **Other statutory benefits** as per employment laws --- REPORTING RELATIONSHIP | Position | Relationship | |----------|--------------| | Chief Financial Officer (CFO) | Direct Reporting Manager | | Accounting Manager(s) | Direct Reports | | Finance Team Members | Indirect Reports | | CEO/Board of Directors | Periodic Reporting | --- KEY INTERFACES - **Internal:** CFO, CEO, Project Managers, Operations Team, HR Department, IT Department, All Department Heads - **External:** External Auditors, Tax Consultants/CPA Firms, Banks and Financial Institutions, Government Agencies (GST, Income Tax), Contractors and Vendors, Clients and Stakeholders --- ADDITIONAL INFORMATION Physical Requirements - Ability to sit for extended periods - Ability to review documents and use computer systems - Ability to travel to project sites as needed Language Requirements - Fluent in English (read, write, speak) - Hindi or Tamil proficiency preferred - Familiarity with local language documentation beneficial Certifications Preferred certifications: - Chartered Accountant (CA - India) - Certified Public Accountant (CPA) - Certified Management Accountant (CMA) - Certified Internal Auditor (CIA)

JOB DESCRIPTION GST Compliance and Litigation Manager Organization: Ocean Lifespaces Pvt Ltd (OLIPL) Department: Finance / Tax & Compliance Position Level: Senior Manager / Manager Reports To: Finance Controller Location: Chennai Employment Type: Full-time, Permanent Last Updated: December 2025 1. POSITION OVERVIEW The GST Compliance and Litigation Manager is a strategic role responsible for ensuring comprehensive Goods and Services Tax (GST) compliance across all operations and entities of Ocean Lifespaces Pvt Ltd. This position demands a high degree of technical expertise, meticulous attention to detail, and strategic acumen in managing multi-GSTIN compliance frameworks within the construction and real estate sector. Given OLIPL's complex structure involving multiple GSTINs across various business verticals and operational locations, this role will serve as a central point of control for GST-related matters, including compliance, litigation management, notice handling, and tax optimization. The position bridges the gap between operational teams, the CFO, external tax consultants, and government authorities. 2. CORE RESPONSIBILITIES 2.1 Multi-GSTIN GST Compliance Management Oversee GST Compliance for All GSTINs: Establish and maintain centralized GST compliance frameworks across all GSTIN registrations under OLIPL and its related entities Return Filing & Reconciliation: Ensure accurate and timely filing of GSTR-1, GSTR-3B, GSTR-9, GSTR-9C, and other applicable GST returns for each GSTIN within prescribed deadlines ITC Management & Reconciliation: Manage Input Tax Credit (ITC) claims and reconciliation by matching GSTR-2B with purchase records and accounting systems Identify, document, and resolve ITC mismatches and discrepancies Optimize legitimate ITC utilization while ensuring compliance with restrictions and reversals Maintain compliance with 80% registered purchase rule and other ITC eligibility norms 2.2 GST Notice Management & Response Notice Receipt & Classification: Receive, classify, and prioritize all GST notices (including DRC-01, DRC-02, ASMT-10, REG-03, REG-17, and others) Response Preparation & Filing: Prepare comprehensive, well-documented replies to show-cause notices (SCNs), demand notices, assessment queries, and other departmental communications within stipulated timeframes Documentation & Evidence: Gather necessary documents, invoices, and supporting records required for notice responses Compliance Tracking: Maintain a centralized tracker for all notices issued, response deadlines, submissions, and status updates Contingent Liability Management: Monitor contingent liabilities arising from pending notices, assessments, and demands 2.3 GST Litigation & Appeal Management Case Assessment & Strategy: Analyze GST disputes, assess the strengths and weaknesses of cases, and develop strategic responses Appeal Preparation & Filing: Draft detailed appeal petitions and supporting submissions for GST Appellate Tribunal (GSTAT) appeals within three-month filing windows Prepare appeals against assessment orders, penalty determinations, and refund rejections File appeals with complete documentation and requisite pre-deposits on GSTAT portal (Form APL-05) Representation & Coordination: Coordinate with external legal counsel and tax consultants for representation before appellate authorities Maintain liaison with CGST/SGST authorities during appeal proceedings Petition Drafting: Draft well-structured petitions with consecutively numbered grounds supported by case law and judicial precedents Litigation Tracker: Maintain updated litigation management dashboard tracking all disputed orders, appeal timelines, and hearing schedules 2.4 Vendor GST Compliance & Verification Vendor Verification: Conduct online GST registration verification for vendors and suppliers using GST portal search functionality Vendor Monitoring: Monitor supplier GST compliance status, including tracking active/cancelled registrations and flagging high-risk vendors Invoice Validation: Verify authenticity of supplier invoices, including GSTIN validity, invoice format compliance, and HSN/SAC coding accuracy Vendor Compliance Reporting: Generate periodic vendor compliance reports identifying suppliers with compliance lapses or registration issues ITC Protection: Ensure that ITC claims are based only on valid, registered vendors to prevent disallowance and penalties 2.5 Construction/Real Estate GST Specific Compliance Classification Accuracy: Ensure correct GST rate classification for construction contracts, under-construction properties, and works contracts Construction-Specific Obligations: Manage GST applicability for under-construction vs. completed properties Track applicable rates (5%, 12%, 18% based on construction stage and nature) Monitor reverse charge mechanisms for construction contracts where applicable Manage GST compliance for Joint Development Agreements (JDAs) and development contracts Completion Certificate Tracking: Monitor issuance of completion certificates and their impact on GST applicability Land Value Apportionment: Manage accurate land value segregation and documentation for GST compliance (typically assumed as 1/3 of contract value) Advance Receipts: Track GST implications on advance payments received from customers 2.6 E-Way Bill & E-Invoicing Compliance E-Way Bill Management: Oversee e-way bill generation, validity monitoring, and compliance across all movement of goods E-Invoicing Coordination: Ensure e-invoice generation compliance for eligible transactions and maintain integration with e-way bill systems Portal Compliance: Monitor e-way bill portal for rejections, discrepancies, and compliance gaps Documentation: Maintain records of all e-way bills generated, including linking to invoice documentation and transport records 2.7 GST Audit Preparation & Audit Management Audit Readiness: Maintain systems and processes to ensure the organization is perpetually audit-ready Record Organization: Ensure all GST-related documents are organized, accessible, and properly indexed Maintain digital records complying with 72-month retention requirements Organize invoices, e-way bills, GSTR returns, and correspondence Audit Coordination: Coordinate with internal and statutory auditors during audit proceedings Audit Support: Prepare audit reports, reconciliation summaries, and management responses Discrepancy Resolution: Identify and resolve any discrepancies identified during audit proceedings before formal notices 2.8 GST Refund Management Refund Application Filing: Prepare and file GST refund claims (Form RFD-01) for eligible refund categories within two-year windows Refund Documentation: Compile supporting documents including tax invoices, shipping bills, Letters of Undertaking (LUT), and proof of tax payment Export Refund Handling: Manage export refund claims including coordination with ICEGATE for export validation Refund Tracking: Monitor refund application status, respond to RFD-02 acknowledgments and RFD-03 deficiency notices 2.9 GST Regulatory Updates & Advisory Stay Updated: Monitor GST law amendments, notifications, circulars, and rulings from Central Board of Indirect Taxes and Customs (CBIC) Impact Assessment: Assess impact of regulatory changes on company's GST positions and compliance procedures Process Improvement: Recommend process improvements and procedural changes to ensure compliance with evolving GST norms Internal Advisory: Provide guidance to sales, procurement, and operations teams on GST implications of business decisions Stakeholder Communication: Conduct training sessions for relevant staff on GST compliance requirements 2.10 Internal Controls & Risk Management Control Design: Design and implement internal controls to prevent GST compliance failures and unauthorized deviations Risk Identification: Identify potential GST compliance risks, including classification errors, invoice validation failures, and ITC disallowances Corrective Measures: Implement corrective measures to address control gaps and compliance lapses Documentation Standards: Establish and enforce documentation standards for GST compliance across the organization 2.11 ERP & Accounting System Integration System Coordination: Work with IT and ERP teams to ensure GST compliance is embedded in Odoo ERP or other accounting systems Data Integrity: Ensure accurate data flow from transaction systems to GST return filing systems Report Generation: Generate GST compliance reports from ERP systems including tax liability reconciliation and ITC position reports System Improvements: Recommend system enhancements to automate GST compliance processes 3. KEY ACCOUNTABILITY METRICS Return Filing Accuracy: 100% accuracy in return filings with zero penalties for procedural delays Notice Response Compliance: 100% timely responses to all GST notices within prescribed deadlines ITC Optimization: Maximize eligible ITC while maintaining 100% compliance and zero disallowances Audit Readiness: Maintain zero audit deficiencies and seamless audit coordination Vendor Compliance: 100% verification of all material suppliers within 30 days of onboarding Multi-GSTIN Consolidation: Maintain accurate centralized dashboard for all GSTINs with real-time reconciliation Litigation Success Rate: Achieve favorable outcomes in GST disputes through strategic litigation management Documentation Compliance: Maintain 72-month digital record archive with 100% retrieval capability 4. REQUIRED QUALIFICATIONS & EXPERIENCE 4.1 Educational Qualifications Essential: Bachelor's Degree in Commerce, Accounting, Finance, or Taxation from a recognized Indian university Chartered Accountant (CA) from ICAI (Mandatory) OR Cost Accountant (CMA) / Company Secretary (CS) with extensive GST experience Preferred: LLB with specialization in tax law (for litigation-focused candidates) Post-graduation in Taxation or Indirect Taxation 4.2 Professional Experience Minimum 7-10 years of post-qualification experience in GST compliance and indirect taxation At least 4-5 years of direct hands-on GST compliance management experience Minimum 2-3 years of experience in GST litigation, notice handling, and appeal management Previous experience managing multi-GSTIN operations (essential) Experience in construction/real estate sector (highly preferred) Big 4 accounting firm experience OR experience in multinational/listed company environments (preferred) 4.3 GST & Tax Law Expertise In-depth knowledge of GST Act, 2017, rules, regulations, and CBIC notifications Expert-level understanding of: GST return filing requirements (GSTR-1, GSTR-3B, GSTR-9, GSTR-9C, GSTR-6) Input Tax Credit (ITC) mechanisms, reversal conditions, and reconciliation procedures GST classification and HSN/SAC coding Inter-state and intra-state supply implications Reverse charge mechanisms Construction and real estate GST-specific provisions GST audit and assessment procedures GST appeal and litigation processes (including GSTAT procedures) Practical experience with: Handling GST notices (DRC-01, DRC-02, ASMT-10, REG-17, etc.) Preparing show-cause notice responses Filing GST appeals before First Appellate Authority (FAA) and GSTAT ITC reconciliation and GSTR-2B matching Export refund claims and LUT management 4.4 Construction/Real Estate Sector Knowledge Familiarity with: GST applicability to construction contracts and works contracts Under-construction property vs. completed property GST treatment Joint Development Agreement (JDA) GST implications Land value apportionment for GST purposes Completion certificate impact on GST liability Applicable GST rates (5%, 12%, 18%) for various construction activities 5. ESSENTIAL SKILLS & COMPETENCIES 5.1 Technical Skills Advanced GST Portal Competency: Extensive experience navigating GST portal for return filing, notice retrieval, ITC reconciliation, and refund processing ERP System Proficiency: Advanced knowledge of Odoo ERP (essential for OLIPL) or similar systems (SAP, Zoho Books, Tally) Microsoft Excel Mastery: Advanced Excel skills for reconciliation, data analysis, and report generation Document Management: Expertise in maintaining digital GST compliance documentation and audit trails ITC Reconciliation Tools: Proficiency with GST reconciliation software and GSTR-2B matching systems E-Way Bill Systems: Hands-on experience with e-way bill portal and related software 5.2 Analytical & Problem-Solving Skills Complex Problem Analysis: Ability to analyze complex GST scenarios, interpret regulations, and identify compliant solutions Reconciliation Expertise: Strong analytical capability to identify and resolve discrepancies between GST filings, bank records, and accounting systems Case Assessment: Ability to assess GST disputes, identify litigation risks, and develop strategic responses Root Cause Analysis: Capacity to trace GST compliance issues to their source and implement systemic corrections 5.3 Communication & Writing Skills Technical Writing: Excellence in drafting detailed show-cause notice responses, appeal petitions, and compliance submissions Clear Documentation: Ability to document complex GST transactions and compliance positions in clear, structured formats Stakeholder Communication: Effective communication with CFO, tax consultants, government authorities, and internal teams Presentation Skills: Ability to present GST compliance status, risks, and recommendations to management 5.4 Regulatory & Compliance Mindset Regulatory Vigilance: Proactive monitoring of GST law changes and regulatory updates Compliance Discipline: Unwavering commitment to regulatory compliance and ethical standards Audit Readiness: Proactive approach to maintaining audit-ready systems and documentation Risk Sensitivity: Strong awareness of compliance risks and penalties 5.5 Leadership & Stakeholder Management Stakeholder Liaison: Ability to effectively communicate with tax authorities, external advisors, legal counsel, and internal teams Vendor Management: Capacity to manage vendor compliance relationships and drive vendor adherence to GST norms Cross-functional Coordination: Ability to work effectively with sales, operations, and procurement teams Team Leadership: For senior candidates, demonstrated capability to lead and mentor small compliance teams 6. KEY CHALLENGES & COMPLEXITY Managing multiple GSTINs across different entities, states, and business verticals with independent compliance obligations Navigating complex construction sector GST rules including under-construction property treatment, JDA implications, and rate classifications Handling aggressive tax authorities during assessments and defending company positions through litigation Optimizing ITC while maintaining compliance in a highly scrutinized regulatory environment Staying current with frequent GST law amendments and government notifications Balancing competing priorities between compliance rigor and business flexibility Managing high-value disputes that can significantly impact cash flow and profitability 7. REPORTING & ESCALATION FRAMEWORK Direct Report To: Finance Controller Regular Reporting: Monthly GST compliance status report to CFO Quarterly litigation status updates Ad-hoc notice alerts for time-critical matters Escalation Triggers: Any notice involving potential penalties exceeding 5 lakhs Litigation matters involving assessments exceeding 10 lakhs Multi-GSTIN compliance failures Regulatory changes impacting multiple business areas Vendor compliance issues affecting ITC claims 8. EXPECTED COMPETENCY PROGRESSION Year 1 Master OLIPL's multi-GSTIN structure and current compliance status Establish centralized GST compliance dashboard Reduce any existing compliance backlogs Build relationships with tax authorities and external advisors Year 2-3 Achieve zero notice backlogs with 100% on-time responses Implement integrated GST compliance systems in ERP Successfully defend 2-3 major GST disputes Develop internal GST compliance training programs Year 3+ Establish OLIPL as an exemplary GST compliance practitioner within the construction sector Mentor junior team members Provide strategic GST planning advice for new business structures Drive industry best practices within OLIPL 9. WORKING CONDITIONS & EXPECTATIONS Office Location: Tamil Nadu (with possible travel to Delhi/Mumbai for litigation proceedings or authority meetings) Work Hours: Standard business hours with flexibility during notice response deadlines and litigation Travel: Occasional travel to GST authority offices or appellate tribunal hearings (20-30% annually) Deadline Intensity: High during return filing periods (15th-20th of each month) and notice response windows Compliance Rigor: Absolute requirement for meticulous documentation and adherence to procedural deadlines Confidentiality: Handle sensitive tax and business information with utmost confidentiality 10. SALARY & COMPENSATION Expected Salary Range: Based on experience, qualifications, and expertise level Additional Benefits: Performance bonus tied to compliance metrics and litigation outcomes Professional development allowance for CA/CMA continuing education Health insurance and retirement benefits Flexible work arrangements during off-peak periods

Position Requirement: Talent Acquisition Specialist (Construction Industry) We are seeking a highly experienced recruiter with a proven track record in hiring top talent for construction companies . The ideal candidate should have: Extensive experience in end-to-end recruitment for roles across construction projects (engineering, project management, site operations, etc.). Strong understanding of industry-specific skill sets and workforce requirements. Ability to source candidates through multiple channels and build a robust talent pipeline. Excellent negotiation and stakeholder management skills.

Skills: Interior Designing, Layout Design, AutoCAD, Autocad Drafting, Quantity Assessment, Technical drawings Key Responsibilities: Exceptional Autocad knowledge and drafting skills Developing detailed CAD drawings and elevations Knowledge about interior elements and building structures Formulate design which is practical, aesthetic & conducive to intended purposes Proficient in Autocad, MS Excel, Photoshop, Sketchup Well versed with designing corporate & residential layouts Preparing BOQ Site Visits Site measurements Ensure quality of design Timeline management Draft Layouts Extreme attention to detail Should possess good communication and presentation skills Requirements: 3+ years professional experience on commercial and hospitality interiors. Track record of delivering outstanding high quality design Excellent decision making and problem solving skills Comprehensive and extensive knowledge of materials, Understanding of technical drawings Drafting skills - Proficient in Autocad Quantity Assessment - Proficient in MS Excel Photoshop, Sketchup / 3DS-Max