job Summary: The Office Coordinator is responsible for ensuring the smooth day-to-day functioning of the office. This role involves managing administrative tasks, coordinating between departments, maintaining office supplies, supporting staff, and ensuring a productive work environment. Key Responsibilities: Office Administration Manage daily office operations and maintain a clean, organized workspace. Handle incoming and outgoing correspondence (emails, couriers, calls). Maintain and update office records, documents, and databases. Supervise housekeeping and office maintenance activities. Coordination & Communication Act as the point of contact between management, employees, and external partners. Schedule meetings, appointments, and maintain calendars for senior staff. Coordinate with vendors, service providers, and building management. Inventory & Procurement Monitor and maintain office supplies inventory. Process purchase orders and ensure timely procurement of materials. Support Functions Assist HR with onboarding of new employees and attendance records. Support finance with petty cash handling and expense tracking. Prepare basic reports, letters, and presentations as needed. Compliance & Safety Ensure adherence to company policies and administrative procedures. Oversee safety, cleanliness, and compliance within the office premises. Required Skills & Qualifications: Graduate in any discipline (preferred: Business Administration / Commerce). 2–4 years of experience in office administration or coordination roles. Excellent communication and interpersonal skills. Proficiency in MS Office (Word, Excel, PowerPoint). Strong organizational and multitasking abilities. Attention to detail and a proactive approach. Working Conditions: Full-time, office-based role. May require occasional overtime during events or audits.
Main Responsibilities of an Office Boy-cum-Peon Maintaining Office Cleanliness Keeping desks, chairs, meeting rooms, and common areas clean Daily dusting and basic cleaning Serving Tea/Coffee and Water Preparing and serving tea, coffee, and water to staff and visitors Managing pantry items Handling Files and Documents Carrying files from one department to another Photocopying, printing, and scanning documents Handling courier dispatch and receiving Outdoor Work Visiting banks, post offices, or government offices for official work Submitting and collecting documents Meeting Room Setup Preparing the meeting room Arranging water, stationery, and required materials Managing Office Supplies Bringing stationery and other items Keeping a record of office supplies Assisting Staff and Visitors Guiding visitors to the appropriate departments Supporting staff with small tasks Any Other Work Assigned by Supervisor Assisting in day-to-day office operations as required