Managing the schedules of key personnel and coordinating appointments and meetings. Support the team with administrative tasks, including data entry, filing and document preparation. Keeping the office well-stocked with supplies and monitoring all equipment functioning correctly. Manage office budgets and expenses, ensuring spending aligns with business goals and priorities. Handle special projects and initiatives, such as office relocations or organisational restructuring. Offer critical support and guidance on a range of administrative and operational issues to senior leadership. Provide excellent customer service, answering phone calls and responding to emails promptly and professionally. Convey complex ideas and information clearly and concisely within the organisation.
Back Office Executives perform a variety of administrative and managerial tasks to support and simplify the activities and processes of the company’s back office. Their main job is to ensure the smooth and flawless execution of financial, accounting, organizational, and administrative activities. Back Office Executives are responsible for conducting market research, gathering and analyzing research data, scheduling meetings, events, appointments, and travel arrangements, and managing the company’s finances. Their job also includes reviewing and implementing office systems, policies, and procedures, maintaining accurate records of transactions and activities, and preparing financial reports, invoices, and bills.
Acting as a first point of contact for callers Managing diaries and organizing meetings Booking travel, transport, and accommodation Preparing reports, presentations, and correspondence Liaising with staff, suppliers, and clients Collating and filing expenses
Back Office Executive Responsibilities :Performing market research. Gathering and processing research data. Performing basic admin duties including printing, sending emails, and ordering office supplies. Assisting and coordinating with the sales team. Assisting the Front Office team. Assisting with inventory control. Organizing staff meetings and updating calendars. Processing company receipts, invoices, and bills. Assisting and supporting management. Back Office Executive Requirements: Bachelor’s degree in business administration or similar field. Previous work experience as an Office Executive. Excellent organizational skills. Knowledge of computer operating systems and MS Office software. Working knowledge of CRM platforms. Ability to work as part of a team. High-level written and verbal communication skills. Basic knowledge of financial and accounting software. Familiarity with market research techniques.