To actively participate in the creation of the pharmacy formulary. • To develop pharmacy auditing tools. • To ensure smooth pharmacy operations at the facility. • To actively arrange for training of pharmacists/ team members. • To manage vendor or development maintain relationship with vendors/ manufacturers. • To identify skill, competency levels of subordinates and work for continuous resource development. • To manage inventory – ensure availability of all stocks at pharmacy keeping the inventories low. • To ensure non-moving and expiry stock management. • To maintain update knowledge on new drugs and medical supplies. • To ensure compliance of pharmacy with licensing and certification needs. • To coordinate with physicians, advise and provide information on new drugs and products. • To regularly plan marketing / promotional activities for the department. • To ensure achievement of strategic objectives - revenue, cost and service. • To provide price and market linked information to MSD. • To ensure audit & compliance to Pharmacy laws & regulation. • To be well groomed, punctual & adhere to company policies and practices. • To have complete orientation of QMS and EMS system of Hospital. • To have complete Awareness about Disaster Management Programme (DMP) of the hospital. • To Comply with the service quality Process, environmental & occupational issues & policies of the respective area • To Comply with patient safety policy • To ensure safe utilization of equipment and proper waste disposal system.
1. Financial Reporting: Assist in preparing and reviewing financial statements, including balance sheets, income statements, and cash flow statements. 2. Accounts Payable and Receivable: Oversee the accounts payable and receivable functions, ensuring timely payment of invoices and accurate recording of transactions. 3. General Ledger Maintenance: Maintain the general ledger, ensuring accurate and up-to-date financial records. 4. Budgeting and Forecasting: Assist in preparing and managing the department's budget, including forecasting and variance analysis. 5. Audit and Compliance: Ensure compliance with regulatory requirements, including those related to healthcare and accounting standards. Assist in preparing for and responding to external audits. 6. Financial Analysis: Perform financial analysis to support strategic decision-making, including analyzing financial data, identifying trends, and providing recommendations. 7. Team Management: Supervise and mentor a team of accountants, providing guidance and support to ensure accurate and efficient financial operations. 8. Process Improvement: Identify areas for process improvement and implement changes to increase efficiency and productivity.
1. Front Office Patient Experience a) Reduce customer complaints. b) Provide resolution of customer issues. c) Handle customer escalation. d) Monitoring all the admissions leads generated from OPD. 2. Process Improvement a) Identification of key improvement areasin front office. b) Enhance OPD Admission and Discharge process. c) Contribute in creating SOPs for front office. 3. Admissions a) To ensure highest level of patientsatisfaction at Admissions desk. b) To reduce admissions waiting TAT. c) To ensure proper coordination of patients as per specialties. d) To take initiatives in improving admissions process. 4. Estimate a) To ensure accurate estimate is given to patients as per Surgery / admission advised. b) To Tag all the estimates in the system. c) To monitor all the variances and work towards reducing the variance. 5. Internal administration a) To be responsible for implementation of pricing for the hospital. b) Provide support to the DGM & Vice President (Hospital Operations) for all administrative functions related to patient flow. c) To have complete orientation of QMS and EMS system of Hospital. d) To have complete Awareness about Disaster Management program (DMP) of the hospital. e) To comply with the service quality Process, environmental & occupational issues & policies of the respective area. f) To comply with patient safety policy. g) To ensure safe utilization of equipment and proper waste disposal system. 6. People Management and engagement a) Asses manpower requirement,skill mix required and plan effective deployment of staff. b) Prepare budgets and implement them related to Front Office manpower planning etc. c) Create KRAs at all levels. d) Install measurement mechanism. e) Understand key hurdles / obstacles and work towards eliminating the same. f) Work towards overall well-being of the team. 7. Service Culture a) To be well groomed, punctual and adhere to company policies & practices. b) Service Protocols for each role and monitor adherence. c) Get actively involved in right recruitment. d) Install review governance. e) Create reward and recognition opportunities. 8. Skilling & Training a) Conduct training need analysis for the function. b) Ensure nominations and participation of team members in all training programs. 9. Monitoring & Reporting a) Identify key performance metrics. b) Install measurement mechanism. c) Standardize reporting templates and dashboards. 10. Compliance & Internal controls a) Install control measures to avoid any audit issues. b) Create a strong cash handling process. c) Reduce any instances of compliance outages. 11. Governance a) Create a rhythm of reviews with unit heads and Head of Support Services.
JOB DESCRIPTION I. JOB DETAILS Job Title Senior Manager/ AGM - Supply Chain Management Executive Vice President- Hospital Operations Reporting Supervisor II. JOB PURPOSE Responsible for planning, implementing and monitoring overall supply chain strategy in order to maximize efficiency and productivity. III. KEY RESPONSIBILITIES Core Responsibilities • • Plan and implement the overall supply chain strategy Have soft skills to negotiate and build relationships with suppliers, stakeholders and team members. • • • • Suggest solutions for process improvements Identify process bottleneck and implement solutions in a timely manner To have complete orientation of QMS and EMS system. Work with finance, and central commercial team to determine best vendors and distributors • • Identify and drive continuous improvement opportunities to streamline process and improve accuracy and efficiency within operations Keep detailed records, generate reports, and develop presentations to help management for decision making. • • Read and comprehend legal documents, such as contracts and agreements. Schedule and execute periodic evaluations to ensure vendors are adhering to pricing contracts and agreements. • • Drives cost savings quality improvement projects and innovation. Works with other support service departments (i.e. Engineering, Housekeeping, Bio Medical, Stores etc.) to establish new project priorities. Manages approved supplier lists and records. Maintains compliance with all regulatory requirements and ethical standards related to procurement. • • • • • • To review & update Indent / PO status. To provide technical guidance, assistance and instruction to employees To have complete Awareness about Disaster Management Programme (DMP). To comply with the service quality Process, environmental & occupational issues & policies of the respective area. • To ensure safe utilization of equipments and proper waste disposal system IV. KEY PERFORMANCE INDICATORS • • • TAT compliance from Indent to Delivery > 90% Purchase Price Variance not more than +/- 5% > 95% Vendor Rating > 95% of selected vendor Measurable Deliverables V. JOB REQUIREMENTS Graduate/Post Graduate with relevant qualification in SCM Minimum Qualifications Experience More than 12 to 15 years relevant experience in medical purchase / supply chain • • • • • • Eye for detail Behavioural Skills High interpersonal and communication skills Critical thinker and problem-solving skills Good time-management skills Team player High Integrity • Up-to-date knowledge of various technological advancements in the field of commercial & purchase. Good domain knowledge. Knowledge of Commercial terms Warranty / Sales Tax / VAT / Excise Duty / Liquidated Damages, etc. Technical Skills Language Skills • • English, Punjabi & Hindi VI. KEY INTERACTIONS Key Internal Contacts Key External Contacts • • • • • Business Head MANCO Functional Heads MHC BPMA / BI team IT team • Vendors