KSG Associates

Job Overview An Office Assistant is responsible for providing administrative and clerical support to ensure the smooth functioning of office operations. This role involves handling daily office tasks, record-keeping, communication, and basic accounting support. This position is ideal for female candidates with a +2 or any degree, preferably residing near Madurai City, Tamil Nadu, who are trustworthy, detail-oriented, and capable of handling office operations efficiently. Preference will be given to candidates with Tally experience, as some accounting tasks will be involved. Key Responsibilities 1. Administrative Support Manage day-to-day office operations, ensuring smooth workflow. Handle incoming and outgoing calls, emails, and correspondence. Maintain office supplies, stationery, and equipment. Assist management and staff with scheduling, meetings, and appointments. 2. Record-Keeping & Documentation Maintain accurate records of office files, employee attendance, and office documents. Ensure proper filing and retrieval of documents when required. Prepare reports, letters, and notices as requested by management. Keep track of office expenses and petty cash records. 3. Accounting & Tally Work Assist in basic accounting tasks using Tally, including ledger updates, invoice entries, and payment tracking. Prepare daily, weekly, or monthly financial summaries. Maintain records of sales, purchases, and office transactions. Support audits by providing necessary documentation and reports. 4. Communication & Coordination Serve as a point of contact between management, employees, and visitors. Coordinate with vendors, clients, and service providers for office-related requirements. Communicate office updates and announcements to staff efficiently. Handle inquiries professionally and escalate issues to management when necessary. 5. Office Maintenance & Organization Ensure the office is clean, organized, and functional. Coordinate with housekeeping or maintenance services to address facility-related issues. Organize storage of office equipment, files, and stationery. Maintain a neat and professional reception area or office front. 6. Task Management & Support Assist in special projects or events organized by the office. Support team members in accomplishing administrative or operational tasks. Manage time-sensitive tasks and deadlines efficiently. Adapt to new responsibilities or tools as assigned by management. Required Skills & Competencies 1. Administrative Skills Strong organizational and time-management skills. Ability to maintain records, handle documentation, and track tasks. Attention to detail in accounting, filing, and correspondence. 2. Communication Skills Good verbal and written communication in English and Tamil. Professional and polite demeanor when interacting with clients, visitors, and staff. Ability to coordinate effectively with multiple teams. 3. Accounting & Tally Skills Basic knowledge of Tally software and accounting principles. Ability to handle invoice entry, ledger updates, and petty cash management. Understanding of basic financial documentation and reporting. 4. Personal Traits Trustworthy, reliable, and responsible. Ability to maintain confidentiality of office information and documents. Proactive in assisting management and resolving office-related issues. 5. Technical Skills Familiarity with MS Office (Word, Excel, Outlook). Ability to learn and use office management software quickly. Basic computer skills for data entry, report generation, and correspondence. Educational Qualifications Minimum Qualification: +2 (Higher Secondary) or any Degree. Preferred Qualification: Basic knowledge of Tally or accounting software. Experience Requirements Fresher-friendly; no prior experience is mandatory. Preference will be given to candidates with Tally or office administration experience. Work Environment Location: Near Madurai City, Tamil Nadu. Working Hours: 11:00 AM – 6:00 PM, Monday to Saturday (or as specified by management). Team Structure: Reports to Office Manager / Administration Head, collaborates with other office staff and departments.More information about this Wanted Female Office Assistant JobPlease go through the below FAQs to get all answers related to the given Wanted Female Office Assistant jobWhat are the job requirements to apply for this Wanted Female Office Assistant job position? Ans: A candidate must have a minimum of 0 to 1 year experience as an Wanted Female Office Assistant What is the qualification for this job? Ans: The candidate can be a Graduate from any of the following: B.Com, BA, BBA/BBM, BSc, 12th Pass (HSE), Other Graduate What is the hiring Process of this job? Ans: The hiring process all depends on the company. Normally for an entry level, hiring the candidate has to go for Aptitude, GD (If they look for communication),Technical test and face to face interviews.This Wanted Female Office Assistant is a work from home job? Ans: No ,its not a Work from Home Job. How many job vacancies are opening for the Wanted Female Office Assistant position? Ans: There are immediate 1 job openings for Wanted Female Office Assistant in our Organisation.