IHR IVF is looking for Front Office Receptionist to join our dynamic team and embark on a rewarding career journey As a Front Office Receptionist, you will be the first point of contact for visitors and clients, creating a positive and welcoming experience You will handle various administrative tasks and provide support to the office staff Your excellent communication and organizational skills will contribute to the smooth functioning of the front office and the overall efficiency of the organization Responsibilities:Reception Duties: Greet and welcome visitors, clients, and employees as they arrive Provide assistance and direct them to the appropriate person or department Answer phone calls, screen and forward calls, and take messages as necessary Visitor Management: Maintain a professional and organized front desk area Register visitors, issue visitor badges, and ensure they sign in and out Monitor visitor access and enforce security procedures Administrative Support: Perform general clerical duties, including photocopying, scanning, faxing, mailing, and filing Prepare and maintain documents, spreadsheets, and reports Assist with data entry and record keeping tasks as needed Appointment Scheduling: Manage and coordinate appointments, meetings, and conference room bookings Update and maintain calendars for meeting rooms and shared resources Mail and Package Handling: Receive and distribute incoming mail and packages Prepare outgoing mail and packages for pickup or shipment Maintain postage and shipping records Communication Management: Handle incoming and outgoing emails, faxes, and other correspondence Ensure prompt and professional responses to inquiries or requests Office Supplies and Equipment: Monitor and maintain inventory of office supplies and place orders when necessary Coordinate with vendors for equipment maintenance and repairs Customer Service: Provide excellent customer service by promptly addressing inquiries and resolving issues in a professional and friendly manner Assist with customer inquiries or redirect them to the appropriate department Team Collaboration: Collaborate with other departments and team members to ensure efficient communication and coordination Assist with administrative tasks and projects as assigned Requirements:Education: High school diploma or equivalent Additional certification or training in office administration or related fields is a plus Experience: Previous experience in a front office or receptionist role is desirable but not always required Familiarity with office procedures and equipment is advantageous Professional Demeanor: Friendly and professional demeanor with excellent customer service skills Ability to maintain composure in a fast-paced environment and handle challenging situations with patience and diplomacy Communication Skills: Strong verbal and written communication skills Ability to effectively communicate with individuals at all levels, both in person and over the phone Organization and Time Management: Strong organizational and multitasking abilities Ability to prioritize tasks, manage time effectively, and handle multiple responsibilities simultaneously Attention to Detail: Meticulous attention to detail to ensure accuracy in handling documents, messages, and scheduling Technology Skills: Proficiency in using office software, such as word processing, spreadsheets, email clients, and calendar management tools Familiarity with office equipment, including printers, scanners, and telephone systems Professionalism and Confidentiality: Demonstrated professionalism and the ability to handle confidential information with discretion and integrity Adaptability: Ability to adapt to changing priorities and work well in a dynamic and diverse environment Willingness to take on new tasks and assist with different office functions as needed
IHR IVF is looking for Senior accountant to join our dynamic team and embark on a rewarding career journey Verify, allocate, post and reconcile accounts payable and receivable Produce error-free accounting reports and present their results Analyze financial information and summarize financial status Spot errors and suggest ways to improve efficiency and spending Provide technical support and advice on Management Accountant Review and recommend modifications to accounting systems and procedures Manage accounting assistants and bookkeepers Participate in financial standards setting and in forecast process Provide input into departments goal setting process Prepare financial statements and produce budget according to schedule Assist with tax audits and tax returns Direct internal and external audits to ensure compliance Plan, assign and review staffs work Support month-end and year-end close process Develop and document business processes and accounting policies to maintain and strengthen internal controls Ensure compliance with GAAP principles Liaise with our Financial Manager and Accounting Manager to improve financial procedure