Role Overview We are seeking a highly organized, proactive, and detail-oriented Executive Assistant to support the Co-founder & CEO of Human Spaces. This is a pivotal role for a confident professional who can handle confidential information with integrity, manage complex schedules, and be a trusted extension of the CEO in internal and external interactions. Key Responsibilities Calendar & Scheduling Management: Coordinate and optimize the CEOs calendar, meetings, and travel to ensure peak productivity and alignment with strategic priorities. Communication Management: Serve as a communication gatekeeper—drafting, reviewing, and prioritizing correspondence, emails, and follow-ups. Meeting Preparation & Follow-up: Prepare briefing notes, presentations, and documentation ahead of meetings; ensure timely follow-through on action items. Project Coordination: Support cross-functional initiatives led by the CEO by managing timelines, updating trackers, and liaising with key stakeholders. Travel & Logistics: Organize domestic and international travel, including visa coordination, accommodations, and expense reports. Confidential Task Handling: Manage sensitive business and personal matters with utmost discretion and professionalism. What We’re Looking For 3+ years of experience in an Executive Assistant, Chief of Staff, or similar administrative role, preferably in a startup or high-growth environment Excellent communication and interpersonal skills—clear, concise, and empathetic Proven ability to manage multiple priorities, deadlines, and stakeholders under pressure Strong organizational, problem-solving, and time management abilities High EQ, integrity, and sound judgment Proficiency with tools like Google Workspace, Notion, Slack, and project management software Why Join Us? You’ll work directly with visionary leadership, play a key role in building a values-driven organization, and contribute meaningfully to how Human Spaces grows and scales. This is more than a support role—it’s a chance to be a strategic partner and cultural steward.