Job Title: Receptionist Location: Mumbai(Andheri) Department: Admin/Front Office Job Summary: We are seeking a friendly, organized, and professional Receptionist to join our team. As the first point of contact for our company, the Receptionist will provide exceptional customer service to visitors and callers, while efficiently handling administrative and clerical duties. Key Responsibilities: Greet and welcome guests as they arrive at the office. Answer, screen, and forward incoming phone calls. Provide basic and accurate information in person and via phone/email. Maintain office security by following safety procedures and controlling access (monitor logbook, issue visitor badges). Receive, sort, and distribute daily mail/deliveries. Schedule appointments and maintain meeting calendars. Order front office supplies and keep inventory of stock. Perform other clerical receptionist duties such as filing, photocopying, transcribing, and faxing. Requirements and Skills: Proven work experience as a Receptionist, Front Office Representative, or similar role. Proficiency in Microsoft Office Suite (Word, Excel, Outlook). Hands-on experience with office equipment (e.g., fax machines, printers). Professional attitude and appearance. Solid written and verbal communication skills. Ability to be resourceful and proactive when issues arise. Excellent organizational skills and attention to detail. Multitasking and time-management skills, with the ability to prioritize tasks. High school degree; additional certification in Office Management is a plus.

Project Management Initiation & Planning: Understand project scope, prepare technical submittals, create project bar charts, and manage sample board approvals. Material Management: Confirm BOQ quantities, manage material ordering, track inventory, and ensure timely procurement of long-lead items. Vendor Selection: Evaluate and select labor and material vendors, and lead vendor development initiatives. Quality & Safety: Ensure project execution meets quality standards, implement safety inductions, and maintain strict safety measures on site. Tracking & Reporting: Monitor project progress, update project tracker sheets, and actively participate in weekly meetings. Measurement & Billing: Oversee timely measurements and certification of contractor bills. Variations & Escalations: Prepare and secure approval for extra items, variations, and escalations. Financial Management Billing & Collections: Generate timely bills and follow up for payment collection. Sales & Business Development Identify & Pursue Opportunities: Research markets, analyze competitors, and identify new business avenues. Develop and execute strategies to enter new markets, preparing compelling proposals and leading negotiations to secure new projects. Build Strong Relationships: Cultivate lasting relationships with clients, acting as their primary contact, understanding their needs, and ensuring high satisfaction. Address concerns proactively and gather feedback for continuous improvement and repeat business. Achieve Sales Targets: Develop and implement sales plans, monitor performance against KPIs, and collaborate with internal teams for seamless project delivery. Maintain a deep understanding of company services to effectively position solutions. Reporting & Handover Documentation: Oversee generation and submission of all required test reports (e.g., CU, Drain, Ducting, Air Balancing). Handover: Ensure meticulous preparation and seamless handover of project documents to clients, PMC, and architects.

Inspections & Testing : Conduct thorough inspections of HVAC installations, including ductwork, chillers, air-handling units, and ventilation systems. Perform detailed testing of HVAC systems, such as airflow, pressure, and temperature assessments, to validate system performance and efficiency. GulfTalent+2Huzzle+2GulfTalent+2 Documentation & Compliance : Maintain accurate and detailed inspection records, including daily reports, quality checklists, and testing reports. Ensure that all HVAC components are installed as per project specifications, standards, and drawings. Huzzle Coordination & Communication : Collaborate with project managers and contractors to ensure smooth operations. Liaise with client representatives concerning quality matters on-site. CV-Library+6Wuzzuf+6Expertia+6 Problem-Solving & Continuous Improvement : Identify and rectify quality issues in a timely manner. Provide recommendations for optimizing HVAC design, installation, and operational procedures. Huzzle

Job Description : Key Responsibilities: Estimate Preparation: Prepare detailed cost estimates for HVAC systems including equipment, ductwork, piping, insulation, controls, and accessories. Tendering & Bidding: Analyze tender documents, BOQs, drawings, and specifications to develop complete and competitive proposals. Cost Analysis: Review and evaluate supplier/vendor quotations to ensure cost-effectiveness and compliance with project requirements. Technical Evaluation: Study HVAC drawings, layouts, and designs; identify potential cost-saving opportunities or risks. Coordination: Collaborate with design engineers, procurement, and project management teams to ensure alignment in technical and commercial aspects. Documentation: Prepare and maintain records of cost estimates, quotations, supplier data, and technical submittals. Value Engineering: Propose alternatives or value-engineered solutions to improve project efficiency and reduce costs. Site Visits: Conduct site inspections (when necessary) to understand project scope and existing conditions. Team Handling - Should have managed team of 4 to 5 people