HR Executive – Roles, Responsibilities & Expected Outcomes
1. Recruitment & Onboarding
- Draft and post job descriptions as provided by management.
- Screen CVs, shortlist suitable candidates, schedule interviews, and coordinate with candidates throughout the recruitment process.
- Prepare offer letters and appointment letters.
- Collect joining documents and maintain complete employee records.
- Ensure that the joining checklist is completed for every new employee.
- Ensure a smooth, organized, and well-documented onboarding process.
2. Employee Database & Records Management
- Maintain an updated Employee Master Sheet containing employee details such as name, designation, joining date, salary, contact information, and other relevant information.
- Maintain and organize all employee records in digital format.
- Ensure employee information is accurate, up to date, and easily accessible to authorized personnel.
- Maintain strict confidentiality of employee information and records.
3. Attendance & Discipline Management
- Regularly monitor the company's inbuilt attendance management software.
- Generate attendance and punctuality reports from the system.
- Identify and report absenteeism, late arrivals, overtime, and other attendance-related irregularities to management.
- Follow up with employees regarding attendance and discipline-related issues whenever required.
- Maintain proper documentation of attendance-related concerns and actions taken.
4. Performance Management & Reporting
- Support management in developing and maintaining a Key Performance Indicator (KPI) Tracker for different departments.
- Coordinate with team leaders to collect employee and departmental performance updates.
- Maintain records of KPIs, performance progress, and departmental achievements.
- Prepare a Monthly HR Report covering recruitment, attendance, discipline, performance updates, and employee feedback.
- Highlight important HR trends, concerns, and areas for improvement to management.
5. HR Policies & Employee Engagement
- Draft basic HR policies, including:
- Leave Policy
- Code of Conduct
- Reimbursement Policy
- Assist management in implementing and communicating HR policies across the organization.
- Organize employee engagement activities such as birthday celebrations, festivals, team activities, and employee surveys.
- Collect employee feedback and recommend improvements to enhance employee satisfaction and workplace culture.
- Assist in preparing and maintaining an employee Training Calendar.
- Coordinate training activities to support employee development and improve workplace efficiency.
6. Work Rhythm & Reporting
Weekly Responsibilities
- Share HR updates, recruitment progress, attendance highlights, and important employee-related matters with management.
- Highlight pending HR activities and issues requiring management attention.
- Follow up on ongoing recruitment, onboarding, and employee documentation task.
Monthly Responsibilities
- Submit a consolidated Monthly HR Report covering:
- Recruitment status and hiring updates
- Employee joining and onboarding status
- Attendance, punctuality, absenteeism, and overtime summary
- Departmental KPI and performance updates
- Employee discipline-related matters
- Employee engagement activities and feedback
- Training activities and upcoming HR initiatives
- Update the Employee Master Sheet and ensure all HR records are current.
Pay: ₹15,000.00 - ₹30,000.00 per month
Education:
Experience:
- HR Executive: 1 year (Preferred)
Location:
- Jayanagar, Bengaluru, Karnataka (Preferred)
Work Location: In person
