Job Description – HR Executive
Position: HR Executive
Department: Human Resources
Reporting To: HR Manager / HR Head
Employment Type: Full-Time
1. Job Summary
We are looking for a proactive and detail-oriented HR Executive to manage the complete employee lifecycle, including recruitment, onboarding, attendance management, payroll coordination, employee separation, and Full & Final (F&F) settlement. The candidate will be responsible for maintaining accurate employee records, ensuring smooth HR operations, and supporting compliance with applicable labour laws and company policies.
2. Key Responsibilities
A. Recruitment & Selection
- Manage the end-to-end recruitment process, including job posting, candidate sourcing, screening, and short-listing.
- Coordinate interviews with candidates and hiring managers.
- Follow up with candidates regarding interview feedback, selection, and joining dates.
- Prepare and issue offer letters to selected candidates.
- Maintain recruitment trackers and update hiring status regularly.
B. Employee Onboarding
- Manage joining formalities and collect necessary employee documents.
- Prepare and issue appointment letters and other joining documents.
- Complete employee documentation and update employee records.
- Coordinate employee induction and orientation programs.
- Create employee codes and update HRMS or other employee databases.
C. Attendance & Leave Management
- Monitor daily attendance, late arrivals, early departures, and absenteeism.
- Maintain attendance records and prepare monthly attendance reports.
- Track employee leave balances and leave applications.
- Verify attendance and leave data before payroll processing.
- Address attendance-related queries and ensure compliance with company policies.
D. Payroll Processing
- Collect and verify monthly attendance, leave, overtime, and other payroll inputs.
- Coordinate monthly payroll processing and salary disbursement.
- Calculate or verify salary deductions, incentives, reimbursements, and other applicable components.
- Coordinate statutory deductions and contributions, including PF, ESI, TDS, and professional tax, wherever applicable.
- Maintain payroll records and salary-related documentation.
- Resolve employee queries related to salary, payslips, and deductions while maintaining confidentiality.
E. Employee Separation Procedure
- Manage employee resignation requests and coordinate exit formalities.
- Track notice periods and coordinate with reporting managers regarding employee handovers.
- Conduct or coordinate exit interviews and document employee feedback.
- Ensure the completion of clearance procedures and the return of company assets.
- Prepare relieving letters, experience letters, and other applicable exit documents.
- Update employee records and maintain proper separation documentation.
F. Full & Final (F&F) Settlement
- Coordinate the preparation and verification of Full & Final settlement calculations.
- Verify pending salary, notice pay or recovery, leave encashment, reimbursements, incentives, and other applicable dues or deductions.
- Coordinate with the Accounts and Finance team for settlement processing.
- Ensure the timely processing of F&F settlements in accordance with applicable laws and company policies.
- Maintain F&F records and communicate settlement details to employees.
G. HR Documentation & Compliance
- Maintain employee files, HR trackers, and confidential personnel records.
- Ensure HR documentation is accurate, updated, and properly maintained.
- Support compliance with applicable labour laws, statutory requirements, and internal HR policies.
- Prepare HR reports related to recruitment, attendance, payroll, and employee separation.
- Assist in implementing and updating HR policies and procedures.
3. Required Skills & Competencies
- Good knowledge of recruitment and employee lifecycle management.
- Understanding of attendance, leave, and payroll processes.
- Knowledge of employee separation procedures and F&F settlement.
- Familiarity with PF, ESI, and other applicable statutory requirements.
- Proficiency in MS Excel, MS Office, and HRMS software.
- Strong communication, coordination, and interpersonal skills.
- Good organizational skills and attention to detail.
- Ability to maintain confidentiality and handle employee information responsibly.
4. Key Performance Expectations
- Timely closure of recruitment requirements.
- Completion of joining formalities and employee documentation within defined timelines.
- Accurate attendance records and timely payroll inputs.
- Timely completion of exit formalities and F&F settlements.
- Proper maintenance of HR records and statutory documentation.
- Effective resolution of employee queries and HR-related issues.
Pay: ₹28,000.00 - ₹30,000.00 per month
Work Location: In person
