Hi-Trac Facility Solution Pvt. Ltd.

You will be responsible for providing administrative support to staff and management as needed. This includes answering and directing phone calls, emails, and inquiries, as well as maintaining office schedules, meetings, and appointments for senior staff. Additionally, you will be tasked with organizing and maintaining office filing systems, both physical and electronic. In terms of office management, you will oversee office supplies and inventory to ensure the availability of necessary materials. Managing office equipment, including coordinating repairs and maintenance when needed, will also be part of your responsibilities. It will be crucial to ensure that the office is clean, organized, and well-maintained at all times. Your role will also involve event coordination, where you will plan, coordinate, and manage office events, meetings, and conferences. This includes arranging travel, accommodations, and logistics for staff and visitors, as well as assisting with company events such as team-building activities and employee celebrations. As a communication and liaison point of contact, you will serve as the first point of contact for visitors and employees. You will also be responsible for communicating with vendors, contractors, and service providers as needed, while assisting in fostering a positive and inclusive office culture. Financial and budgetary support will be another aspect of your role, where you will assist in preparing and managing office-related budgets. Handling office-related invoices, receipts, and expenses, as well as assisting with ordering supplies and services within the allocated budget, will be part of your responsibilities. Ensuring compliance with safety protocols and office policies, maintaining and updating safety information, first-aid kits, and emergency procedures, and assisting in creating and maintaining a comfortable, productive, and safe work environment will fall under your jurisdiction. Qualifications: - High school diploma or equivalent required; Associates or Bachelors degree preferred - 1-2 years of office administration or coordination experience - Strong organizational and multitasking skills - Good communication and interpersonal skills - Proficiency with office software (MS Office Suite) - Ability to work independently and as part of a team Desired Skills: - Detail-oriented with a proactive attitude - Ability to manage time effectively and prioritize tasks - Strong problem-solving abilities and a customer-service orientation - Ability to adapt to changing priorities and office environments - Previous experience with office equipment and vendor management Work Environment: This role requires a presence in the office, Monday through Friday, with some flexibility in hours. Job Types: Full-time, Permanent Schedule: Day shift, Monday to Friday Experience: total work: 2 years (Preferred) Language: English (Preferred) Work Location: In person,