HB Solution

Update Customer Details in F& O 1 Accounting of Invoices for Normal Dispatch Accounting of sales invoice in AX as per the dispatch details received from Sales Team / Impex 2 Customer Management Generate ageing of outstanding receivables and circulate (email + number) Maintain list of open advances / unadjusted invoices Follow-up with Direct Customers for payments 3 Update Currency Exchange Rate 4 Raising of Debit Notes/Credit Note (ORG/CLIENT) Raise debit notes in AX (using available serial numbers) Forward debit notes to Group company Accounting of debit notes raised by customers or credit notes issued after due approval 5 Sales Order Creation Create new sales order as received mail from Department 6 Sales order overview sheet (RIL) Send Sales order overview sheet Everyday Update in F&O Delivery / Shipped dates in SO & Maintain Data for ALL SO's (open/delivered/cancelled/deleted/invoiced) 7 Packing Slip not Invoiced (RIL/DCP/MAT) 8 Accounting of Invoices for Free shipment List of packing slip, Goods are shipped-packing slip ready but pending for invoiced part Control on Pending Packing slips/ invoices (Cross-check with Impex) 9 P1 _ Costing Products Review the Code and prepare Price comparison between Invoice Price & Actual Costing Amount P1 Costing not done status send to Saba / Aarti 10 Bank Reconcilation Accounting of bank payment entry in system along with the reference number of Cheque or RTGS Preparation of cheques Dispatch of cheques to vendors / sending mail for online payments, acknowledgement 11 Cash Physical verification of cash & Cash withdrawal to maintain cash balance as per requirement List of Cash Request 12 Payment Processing (Cash) Preparation of list of payments / petty cash / cash advance Accounting of cash payments Disbursement of cash with acknowledgement 13 Cash Management Physical verification of cash Cash withdrawal to maintain cash balance as per requirement 14 Invoice Posting (PO / Without PO) Update Invoice processing sheet, send mail pending invoices to store 15 Accounting of Purchase and Expense Invoices (Non-PO Based) Verification of vendor invoices (approval for receipt of goods / service from user department is must) based on contract, rate agreement etc., taxes, payment terms, budgets and any other comment / remark from Purchaser / User Settlement of advance payments / payments against invoices 16 Petty Cash Expenses Verification of petty cash voucher submitted by concerned employees (ensure adequate supporting and approvals) Accounting of petty cash expense in AX and settlement of advance to the concerned employee Maintaining of person-wise list of petty cash given, settled and pending settlement & send pending cash voucher expense mail to store Settlement of advance payments / payments against invoices 17 Purchase Order Summary Verifying list of all Open PR to be circulated to respective department