Job Description: HR Executive / HR Manager BPO Department: Human Resources Location: Vadodara Job Type: Full-Time Job Summary: We are looking for an experienced and proactive HR professional to join our BPO team. The ideal candidate will be responsible for managing employee recruitment, payroll and PF processes, employee engagement and retention strategies and all other HR operations. Excellent communication and management skills are essential to succeed in this role and contribute to a thriving, productive workplace. Key Responsibilities: 1. Recruitment & Talent Acquisition - Execute end-to-end recruitment for various BPO roles (voice, non-voice, technical support, etc.) - Coordinate with the team leads to understand hiring requirements and close positions within deadlines. - Organize and participate in walk-ins, campus drives, and job fairs to build a talent pipeline. - Conduct HR screening interviews and ensure smooth onboarding of selected candidates. 2. Payroll & Statutory Compliance - Manage timely and accurate payroll processing for all employees. - Handle statutory compliance including Provident Fund (PF), ESI, and professional tax. - Maintain payroll records, attendance data, and monthly salary reports. - Ensure HR operations comply with applicable labor laws and internal policies. 3. Employee Retention & Engagement - Develop and implement retention strategies to reduce employee turnover. - Conduct stay interviews, feedback sessions, and exit interviews. - Organize employee engagement activities, recognition programs, and team-building events. - Promote a positive, inclusive, and motivating work environment for all team members. 4. Communication & People Management - Serve as a point of contact for employee concerns, queries, and grievances, resolving them in a timely manner. - Maintain open and professional communication channels across teams and departments. - Coordinate with management to align HR strategies with business objectives. - Display strong interpersonal and conflict-resolution skills while managing workforce dynamics. Key Skills & Qualifications: - Bachelors/Masters degree in Human Resources, Business Administration, or related field. - 2+ years of HR experience in a BPO or similar fast-paced environment. - Proficient in payroll management and statutory compliance (PF, ESI, etc.). - Excellent verbal and written communication skills. - Strong organizational, time management, and multitasking abilities. - Working knowledge of HR software and tools (HRMS/Payroll software). Preferred Attributes: - Strong problem-solving and decision-making skills. - A positive attitude and proactive mindset. - Ability to work independently and handle confidential information responsibly. Location : Vadodara Salary : Competitive
Responsibilities: * Collaborate with cross-functional teams on strategic initiatives * Lead operations team, driving process excellence & customer satisfaction * Manage staff performance & development Annual bonus Food allowance
Operations Manager - International Chat Process We are seeking a highly motivated and experienced Operations Manager to lead our International Voice Process operations in Baroda, Pune & Mumbai. This critical role demands a proven leader with a strong background in managing large teams within a BPO environment, specifically handling international voice processes and chat processes. The ideal candidate will be adept at driving operational excellence, achieving client SLAs, maximizing revenue generation, and fostering a positive and high-performing work culture. You will be responsible for managing a team of Team Leaders, Assistant Managers, and Deputy Managers, ensuring the delivery of exceptional service and the achievement of key performance metrics. Role & responsibilities Analyze and maintain all Client Service Level Agreements (SLAs), proactively identifying and implementing improvement plans to exceed client expectations. - Cultivate and maximize strong relationships with client partners, serving as a key point of contact for operational matters. - Attend business reviews with the client, presenting performance data and strategic initiatives. - Maximize revenue generation by effectively managing operational costs and contributing to long and short-term financial projects. - This includes meticulous data collection for billable/non-billable hours, accurate forecasting, and active participation in the budgeting process. - Select, train, develop, and effectively manage the performance of direct reports (Team Leaders, Assistant Managers, Deputy Managers) and their respective teams. - This encompasses planning and assigning work, setting clear expectations, providing regular feedback, and ensuring adherence to the organizations policies and legal requirements. - Conduct regular one-on-one meetings to review individual and team performance, providing ongoing developmental coaching and guidance. - Manage and meticulously review critical operational reports, including Attendance adherence, Performance Feedback (PFP), Client scorecards, and comprehensive Metrics management reports. - Analyze trends, identify areas for improvement, and implement effective strategies to enhance performance across all key metrics. - Provide strong leadership and clear guidance to direct reports to ensure the consistent administration of company policies and standards. - Define and implement any necessary corrective actions to address performance gaps and ensure operational targets are consistently met. - Foster a positive and engaging work environment that motivates and retains top talent. - Proactively address and resolve employee relations issues in a professional and timely manner, ensuring a fair and equitable workplace. - Actively participate in cross-functional meetings involving operational support functions such as Training, HR, Quality, Workforce Management (WFM), and Talent Acquisition (TA). - Effectively review information received, collaborate to define robust action plans, and drive continuous improvement initiatives across the operation. Preferred candidate profile Bachelor's or Master's degree in a related field is preferred. - Minimum of 5+ years of overall experience. - Proven experience working in an International Voice Process within a BPO setting. - Minimum 1+ year of experience as an Operations Manager with demonstrable success in managing teams and achieving operational targets. - Must have held the role of "Ops Manager On papers" in a BPO organization. - Preferred: More than eight years of overall experience with at least two years of progressive management experience. - Demonstrated deep understanding and ability to effectively manage and improve key operational metrics. - Proven ability to coach and develop action plans that maximize individual and team performance, providing effective and constructive feedback. - Demonstrated ability to analyze existing work processes, identify inefficiencies, and implement effective improvements. - Willingness to work a flexible schedule to meet the demands of a 24/7 international operation. - Qualification: Graduate / Postgraduate
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Preferred candidate profile Choosing GreatzedTec means choosing a company where you will be empowered to shape your career in the way you'd like, where you'll be supported and inspired by a collaborative community of colleagues around the world, and where you'll be able to reimagine what's possible. Join us and help the world's leading organizations unlock the value of technology and build a more sustainable, more inclusive world. You will be responsible for managing, configuring, and maintaining enterprise firewalls, including Fortinet, Palo Alto, Checkpoint, and Cisco ASA firewalls. Your role will involve designing, deploying, and managing enterprise firewalls such as Palo Alto Networks (PAN-OS, Panorama), Fortinet FortiGate (FortiOS, FortiManager, FortiAnalyzer). Additionally, you will design and implement secure network architectures comprising firewalls, VPNs, IDS/IPS, and segmentation.Good understanding of SIEM tools, IAM - access management ,Dataencryption(Rest and intransit),Implement DLP Solutions for dataloss protection in BPO environment. A strong understanding of network hardware, routing protocols (BGP, OSPF), firewall configuration, VPNs, and LAN/WAN technologies is essential for this role. You will also deploy and support F5 Load Balancers for application delivery and high availability, ensuring network security best practices and compliance with organizational policies. Conducting firewall audits, log analysis, and threat monitoring to mitigate security risks will be part of your responsibilities. Must Have skills Firewall & Network security - Cloud based firewall implementation, configuration,management. IAM - Access Management Data encryption- Data in rest and Data in-transit Logging and Monitoring : SIEM Tools Data Loss prevention: Implementing DLP to prevent data leak in bpo infrastructure. Industry experience : BPO/KPO (Minimum 5 years as infra architect) Certifications like CCNA, Azure/AWS are must. Communication skills need to be excellent. In addition to the primary skills, familiarity with firewall clustering, high availability, and failover configurations, as well as cloud security (AWS/Azure firewalls, cloud-native security tools) would be advantageous. A deep understanding of TCP/IP, routing, NAT, VPNs, and network protocols is also desired for this position. GreatzedTec is a global business and technology transformation partner that helps organizations accelerate their transition to a digital and sustainable world. GreatzedTec leverages its strong heritage and market-leading capabilities in AI, cloud, and data to deliver end-to-end services and solutions tailored to clients" business needs.," Role & responsibilities 1. Strategic Planning and Design BPO Infrastruce End to End. Blueprint Creation: Create a comprehensive architectural blueprint for the BPO's infrastructure, ensuring it aligns with business goals and supports operational efficiency. Technology Selection: Evaluate and select the appropriate technologies and vendors for all infrastructure components, including servers, storage, networking, and security systems. Scalability and Resilience: Design the infrastructure for high availability and scalability to accommodate fluctuating workloads and client growth. This includes planning for disaster recovery (DR) and business continuity (BC) to ensure uninterrupted service delivery. 2. Implementation and Deployment Oversight Project Management: Lead and guide technical teams through the implementation of the infrastructure design. This includes creating project timelines, managing resources, and ensuring projects are completed on schedule and within budget. Security Integration: Oversee the integration of all security components into the core infrastructure. This includes setting up and configuring firewalls , Intrusion Detection/Prevention Systems (IDPS) , and Data Loss Prevention (DLP) systems to protect sensitive data. Policy Enforcement: Ensure all infrastructure changes and deployments adhere to established security and compliance policies. 3. Security Architecture and Data Protection Firewall and Network Security: Design a robust network security architecture that includes the strategic placement and configuration of firewalls to control traffic and prevent unauthorized access. Threat Detection and Prevention: Implement and manage IDPS to monitor network traffic for malicious activity and unauthorized intrusions. Data Loss Prevention (DLP): Architect and deploy DLP solutions to monitor and prevent sensitive data from leaving the network or being mishandled. This is crucial in a BPO context where large volumes of client data are processed. Identity and Access Management (IAM): Design and implement a strong IAM framework to manage user identities and access privileges. This ensures that employees only have access to the data and systems required for their specific roles, minimizing the risk of internal breaches. Data Encryption: Establish policies and technologies for data encryption both at rest (e.g., on servers and databases) and in transit (e.g., during data transfers), ensuring client data remains confidential and secure. 4. Compliance and Governance Audit and Compliance: Ensure the infrastructure design meets all relevant regulatory and client-specific compliance standards (e.g., GDPR, HIPAA, PCI-DSS). The architect is often the key point of contact during audits. Documentation: Maintain comprehensive and up-to-date documentation of the infrastructure architecture, security policies, and standard operating procedures. This documentation is vital for audits, troubleshooting, and future enhancements. 5.Vendor and Stakeholder Management This role involves working with various internal and external groups to deliver infrastructure projects successfully. Vendor Selection: The architect evaluates and selects hardware, software, and cloud service providers. They negotiate contracts and manage relationships to ensure services meet the BPOs needs and budget. Project Leadership: They lead infrastructure projects, collaborating with project managers, engineers, and support teams to ensure designs are implemented correctly and on time. Cross-Functional Collaboration: They work closely with other departments, such as security, operations, and business development, to understand their needs and align the infrastructure with their strategies 6. Client Management. Establish a Single Point of Contact (SPOC): A dedicated point of contact, even if it's a team or an automated system, ensures clients know exactly where to go for help. Practice Proactive Communication: Don't wait for a client to ask for an update. Send out regular, automated notifications about ticket status, planned maintenance, or system outages. This builds trust and reduces inbound inquiries. Set Clear Expectations (SLAs): Service Level Agreements (SLAs) are vital. They define the expected response and resolution times for different types of issues. This helps manage client expectations and provides a clear framework for your team's performance. Offer Multiple Communication Channels: Clients should be able to reach you through their preferred method, whether it's a self-service portal, email, phone, or live chat. Maintain Transparency: Be honest and transparent about challenges, delays, and resolutions. Acknowledge when a mistake has been made and communicate how it will be fixed. Solicit and Act on Feedback: Use surveys and feedback forms to understand client satisfaction. This data is invaluable for identifying pain points and continuously improving your service. 7. ITIL Practices and Resolution Framework. Core ITIL Processes Supported by Ticketing Tools: A. Incident Management Restoring normal service operations as quickly as possible and minimizing the adverse impact on business operations. The ticketing tool is essential here. How the Tool Helps: Ticket Creation and Categorization: Incidents (e.g., "my computer is not turning on") are automatically logged, categorized, and prioritized based on urgency and impact. Automated Routing: Tickets are automatically assigned to the most appropriate agent or team based on their skills and availability. SLA Tracking: The tool monitors tickets against predefined SLAs and sends alerts to agents and managers when a breach is imminent. Communication: It provides a central place for all communication related to the incident, including internal notes and client updates. B. Problem Management identify the root cause of an incident to prevent it from happening again. How the Tool Helps: Root Cause Analysis (RCA): The ticketing system allows agents to link multiple incidents to a single "problem" record. This helps them analyze recurring issues to find the underlying cause. Known Error Database (KEDB): Once a root cause is found and a workaround or permanent fix is identified, the information is stored in a KEDB. This resource is invaluable for agents to quickly resolve future incidents. Proactive Management: By analyzing data on recurring incidents, a service desk can be proactive in addressing problems before they cause widespread disruption. C. Change Management ensure that all changes to IT services are introduced in a controlled, coordinated, and documented manner to minimize risk. How the Tool Helps: Change Requests: The tool provides a structured way to submit, review, and approve change requests (e.g., "installing new software on all company computers"). Workflow Automation: It automates the change approval process, routing requests to the appropriate stakeholders for review and sign-off. Change Calendar: A change calendar within the tool allows the team to see planned changes and identify any potential conflicts. Risk and Impact Analysis: The system helps to document and assess the potential risks and impact of a change before it is implemented.