2511 Front Office Jobs - Page 23

Greet and welcome clients, visitors, and guests in a professional manner Handle incoming calls, inquiries, and direct them to the appropriate department Maintain visitor records and appointment schedules Coordinate with internal teams Required Candidate profile Coordinate with internal teams to ensure smooth office operations Manage correspondence, emails, front desk documentation you are interested so pls share me your cv at capitalplacement21@gmail.com

Location: Noida, Sector-62 Salary: Up to 25,000 per month Experience: Minimum 1 year Perks & Benefits: ESI, PF, yearly increments, performance bonus & other benefits Apply Now: Share CV via WhatsApp/Call Preeti Kaur (HR) 9211993887

Role & responsibilities Greet and assist visitors, clients, and vendors with a warm, courteous, and professional demeanour. Manage the front desk operations including phone handling, email correspondence, and visitor log management. Ensure the reception area is clean, organized, and welcoming at all times. Coordinate meetings, schedule appointments, and maintain conference room availability. Handle incoming and outgoing couriers and manage internal document flow. Provide administrative support to different departments as needed. Manage hospitality requirements for guests, including refreshments and meeting arrangements. Support HR/Admin with onboarding procedures, asset issuance, and ID cards. Maintain confidentiality while managing sensitive internal or client-facing interactions. Preferred candidate profile 1. Graduate in any stream (B.Com, BBM, BBA, BA, etc.). 2. 14 years of experience in a front office, reception, or customer service role. 3. Excellent communication skills in English, Hindi, and regional language (Kannada). 4. Proficient in MS Office (Word, Excel, Outlook), and basic knowledge of office management systems. 5. Presentable, polite, and composed under pressure. 6. Strong multitasking and time management skills. 7. High emotional intelligence and professionalism in interactions. 8. Preference will be given to Immediate joiners What We Offer: A professional and growth-oriented work environment. Opportunity to interact with leadership, clients, and key stakeholders. Career progression into administrative or executive assistant roles. Performance-based recognition.

Roles and Responsibilities Provide administrative support to the team by performing tasks such as documentation, filing, and record-keeping. Manage office operations including front desk duties, telephone handling, and guest relations. Assist in sales calls and follow-ups with clients to generate leads and drive business growth. Maintain accurate records of customer interactions using computer software applications. Perform clerical work related to office administration and coordination. Desired Candidate Profile 0-5 years of experience in an office setting or similar environment. Strong communication skills for effective interaction with colleagues and customers. Proficiency in computer skills for data entry, document management, and email correspondence.

Front Office Executive Integrated Facilities Management Work Dynamics (region, country) A front office executive plays a crucial role in the administrative staff. They are often the first point of contact in an office and provide essential support to the entire organization. Here are some key aspects of their job: What Job Involves : 1. Welcome Customers: o Front office executives greet everyone who enters the establishment, creating a positive interaction that reflects well on the employer. 2. Provide Service: o Known for their helpfulness and knowledge of the facility, front office executives direct people where to go. o Closely working with all EAs for visitor management o Stakeholder & visitor Management o Support in Meeting room booking as & when required. 3. Answer Phones: o Front office executives handle incoming calls, providing basic information such as hours of operation or directions. o They also direct other inquiries to the appropriate staff member. 4. Help with Security: o Positioned where people arrive and leave, front office executives act as the eyes and ears of the facility. o They monitor who is coming and going and report anything suspicious. 5. General Office Upkeep: o Front office executives may perform routine clerical and administrative tasks, such as sorting mail, filing, data entry, and package handling. o Coordinate with vendors for delivery like flower vendor/Stationery vendor o Making a visit every hour on the reception floor to check the meeting room upkeep/cleanliness post every meeting. 6. Feedback Surveys o Sharing feedback survey forms to the host & maintain the data as desired. 7. Reports o Maintaining stationery trackers, issuance/Consumption & Requisition. o Daily event tracker o Visitor management & tracker o New Hire Orientation setups coordination & tracker Mail Room Operations (Need Base) Requisition and inventory of Stationery and Medicines Overseeing mail room operations like printing, shredding and courier services Responsible for monthly servicing of shredder machines Sound like you To apply you need to have: Mastery in the field You should have earned an experience of more than 2 years in Front office. This profile will be working in shifts, shift timings : 6:30 am till 3:30 am/ 2pm to 11 pm) on rotational basis. Drop from office will be given in case working in 2pm shift. This profile will be required to work 6 days in a week. Well also expect you to work as a part of a diverse team in both leadership and individual contributor expertise.

Receptionist/Front Office Executive Integrated Facilities Management Corporate Solutions (region/country) What this job involves: Serving on the front lines of customer service Are you a people person who can make daily interactions such a breeze In this role, youll be in charge of one of the busiest places in the officethe front desk. Constantly on the go, youll give our visitors a warm welcome, and guide them and our employees along the way. In other words, you will set the benchmark in giving our company a good first impression. Throughout the day, you will also handle all incoming and outgoing calls, including distribution. Therefore, it is essential to remain professional and polite in the way you present yourself, from appearance to behaviour. You also have to maintain the data for in &out materials like employee laptops. You will spend each day looking at how you can maintain and improve the front office. Part of your checklist is to get your hands on the latest magazines and newspapers to be displayed in the reception. Being at the heart of the business Maintaining and updating records and database are also part of your basic daily routine. These include telephone registers, call tracking and client contacts. Much of your time will also be spent on general admin activities and other help desk tasks. Working at JLL, you should constantly keep in mind that you are working in compliance with our regulations. Other responsibilities you will take care of include contributing to the monthly management report for the client and participating in emergency evacuation procedures. On top of these, youll be expected to develop policies and procedures needed for all functions in the reception. As needed, youll also take part in managing conference rooms, events, flower arrangement coordination, and others. Sound like you To apply you need to be: A highly skilled professional You should be a graduate in any discipline and have one to five years experience in front desk management or reception. Proven experience with continuous improvement initiatives and client reporting is also vital for this role. If youre familiar with occupational safety requirements matched with strong computer literacy and the ability to manage activities using different systems, then you might be the best fit for this job. A client service champ A strong customer service focus is a pre-requisite of this job. Do you have unmatched people skills that can help you ease your interactions with a wide range of client staffregardless of their leveland their demands An outstanding multitasking talent also provides a perfect complement to your skill set.

Greet and assist walk-in customers & visitors Handle incoming calls and route them to the concerned department Maintain visitor records and manage front desk activities Provide basic dealership and service-related information Coordinate with team. Required Candidate profile Good communication & interpersonal skills Fresher/Experience in front office role preferred (Automobile Industry) For more details, contact: 7880119272 (Vaayu)

Job Summary: We are seeking a dynamic and highly organized Personal Assistant to provide administrative and operational support to senior management. The ideal candidate will have experience in coordination, handling RFPs & tenders,OEM and other related tasks. Responsibilities: * Coordinate, organise and participate in meetings & events * Schedule appointments * Manage calendar & travel arrangements * Provide administrative support * Maintain confidentiality This role requires strong communication, attention to detail, multitasking abilities, and a proactive mindset. Key Responsibilities: Provide daily administrative assistance to the Director/Management. Manage calendar, meetings, calls, appointments, and travel arrangements. Draft emails, letters, and other communications on behalf of the Director. Coordinate with vendors and service providers Prepare and compile necessary documentation for tender/RFP submissions Assist in filing applications for registrations, certifications, and renewals. Act as a point of contact with government bodies, clients, and vendors alongside the management Follow up on submitted proposals and coordinate for responses or clarifications. Represent the organization during meetings Skills Required: Excellent verbal and written communication. Strong organizational and time management skills. Proficiency in MS Office (Excel, Word, PowerPoint), email, and internet research. Ability to handle confidential information with integrity. Initiative-driven, resourceful, and capable of handling multiple priorities. Should be able to travel and work on flexible hours

We are looking for a professional Admin & Front Desk Executive to oversee front desk operations, greet visitors, manage calls, and coordinate office administration. Responsibilities include scheduling meetings, handling correspondence, maintaining records, and supporting various departments. The ideal candidate should have excellent communication skills, a customer-focused approach, and the ability to multitask efficiently in a fast-paced environment. Proficiency in office software and prior administrative experience is preferred. Location : Ernakulam

Responsibilities: * Assist with daily operations as needed * Prepare reports using Excel software *quick learner.We will train you with SAP Free meal Flexi working

Responsibilities: * Manage the front desk and patient appointments * Greet patients, process check-ins & outs * Manage billing and other patient data entry * Manage phone calls & messages * Coordinate housekeeping services

Location: Sec-47, Malibu Towne Role Overview:- Looking for a Front Desk & Admin Executive with knowledge of Tally and fee management. The role involves handling front office operations, student fee collection, invoice generation (books/uniforms), and basic accounting along with admin support. Key Responsibilities Manage front desk, calls, and parent interactions. Handle end-to-end fee management (collection, receipts, reconciliation). Update accounts in Tally and generate reports. Raise invoices for books/uniform orders. Support with petty cash, vendor payments, and admin tasks. Requirements Graduate in Commerce/Accounting. 24 years of experience in accounts/admin. Proficiency in Tally ERP & MS Office. Strong communication and organizational skills.

Role Summary : The Front Office Executive will be responsible for managing front desk operations, coordinating administrative activities. handling courier and ticketing processes, and providing efficient support to management and other teams. The role demands strong communication skills, attention to detail, and the ability to multitask in a fast-paced environment. Key Responsibilities 1. Front Desk & Reception Management Handle all front desk activities including attending calls, routing to concerned departments, and greeting visitors. Maintain visitor records and assist employees/guests with their requirements. Book conference rooms (Phase 1) in advance and manage meeting schedules. 2. Administrative Coordination Coordinate with Admin teams at Vepery, Velachery, and Vellore to collect daily utilization reports (stationery, housekeeping, and medicine). Assist management staff with administrative requirements as assigned. Maintain registers and records in Excel for easy tracking and reporting. 3. Records & Register Maintenance Maintain and update the following registers: Holiday Register Interview / Daily Walk-in Register Transportation Register Forget ID Register Food Order Register Courier / Parcel Register 4. Courier & Ticketing Management Act as in-charge for all couriers across locations, tracking inward and outward dispatch. Oversee ticket management across locations, ensuring timely booking and coordination. 5. Coordination with Other Departments Work closely with Admin teams for CFO and CEO-related tasks. Assist HR in interview coordination and candidate handling. 6. Follow-ups & Requirements Collection Gather requirements from different departments and consolidate them for monthly procurement. Follow up on open tickets until closure and update concerned teams on the progress. 7. Additional Duties Support in vendor coordination when required. Ensure cleanliness and orderliness of the reception area. Provide backup support to other admin team members during absence. Skills & Competencies Excellent communication and interpersonal skills. Strong organizational and time-management abilities. Proficiency in MS Office (Word, Excel, Outlook). Ability to multitask and work under pressure. Good knowledge of office procedures and systems Shift : Day Interested candidates Can Call / What's App 8610738432 for More info. Regards, Boopalan C HR Team

Responsibilities: Greet visitors & clients professionally Maintain front desk organization & cleanliness Schedule appointments accurately Manage phone calls efficiently Distribute mail promptly Annual bonus

We are looking for a professional and friendly Receptionist to join our front desk team. The ideal candidate will be the first point of contact for visitors and clients and must have excellent communication and organizational skills.

Co: Raj Oil Mills Limited Location: Raheja Centre, Nariman Point, Mumbai JD: She is the first point of contact for clients, visitors, and employees. She'll be managing the reception efficiently, excellent customer service & smooth daily operations.

. Role and Responsibilities: Provide front desk reception duties for the office, including handling all phone calls and managing internal and external customers in a timely and professional manner. Receive and greet all visitors with professionalism and warmth. Develop and maintain a tracking system for all incoming and outgoing mails and courier items. Assist in general office administration tasks. Coordinate Ad-hoc company functions and events. Perform data entry, documentation, printing, and filing duties. Maintain a proper and user-friendly filing and document control system. Book travel arrangements, such as flights, hotels, and railway tickets. Maintain contact lists. Order office supplies and research new deals and suppliers. Candidate Qualifications: Minimum 2 years of experience in administrative responsibilities. Required Skills: Excellent communication skills. Pleasant and polite personality. Ability to work 6 days a week from the office ( Monday to Saturday, 9:30am to 6:30pm ) Strong follow-up skills and ability to make timely arrangements as required. * Experience with travel arrangements is mandatory *

Greet customers and guide them to Sales Executives maintaining a warm professional environment Manage billing counter handle POS system all payment method (cash/card/UPI) Assist in resolving customer queries & support smooth showroom operations

Billing Generation, Answering call, Day end report consolidation,We are looking for a courteous and detail-oriented Receptionist Billing to manage front desk operations while handling billing and invoicing activities. The role combines customer service with accurate financial documentation. Key Responsibilities Greet and assist visitors, clients, and customers at the reception. Manage incoming calls, emails, and front desk inquiries. Prepare and process bills, invoices, and receipts. Maintain customer billing records and update databases. Coordinate with accounts/finance team for reconciliations. Handle cash/cheque collections and maintain petty cash (if applicable). Ensure accuracy in billing and resolve customer queries. Support administrative tasks such as scheduling, filing, and correspondence.

Billing Generation, Answering call, Day end report consolidation,We are looking for a courteous and detail-oriented Receptionist Billing to manage front desk operations while handling billing and invoicing activities. The role combines customer service with accurate financial documentation. Key Responsibilities Greet and assist visitors, clients, and customers at the reception. Manage incoming calls, emails, and front desk inquiries. Prepare and process bills, invoices, and receipts. Maintain customer billing records and update databases. Coordinate with accounts/finance team for reconciliations. Handle cash/cheque collections and maintain petty cash (if applicable). Ensure accuracy in billing and resolve customer queries. Support administrative tasks such as scheduling, filing, and correspondence.

Responsibilities 1. Greeting and Directing Visitors: - Welcome and direct visitors, clients, or customers. - Ensure they are attended to promptly and efficiently. 2. Managing Phone Calls: - Answer and direct incoming calls. - Take messages and pass them on to the relevant personnel. 3. Scheduling Appointments: - Manage calendars and schedule appointments. - Send reminders and confirmations as needed. 4. Handling Correspondence: - Manage incoming and outgoing mail, emails, and faxes. - Prepare and send correspondence as required. 5. Maintaining Records: - Keep accurate and up-to-date records of visitors, Staff, appointments, and correspondence. - Ensure confidentiality and security of sensitive information. 6. Providing Information: - Answer queries from clients, visitors, or customers. - Provide general information about the organization. 7. Administrative Tasks: - Perform general administrative duties such as filing, photocopying, and data entry. - Maintain office supplies and ensure the reception area is tidy. 8. Customer Service: - Provide excellent customer service and ensure a positive experience for visitors and clients. - Handle complaints or issues professionally and efficiently. 9. Collaboration: - Work closely with other departments to ensure smooth operations. - Communicate effectively with colleagues and management. 10. Technology and Systems: - Use office software and systems (like Word, Excel, English & Marathi Typing) to manage tasks and records. - Stay updated with new technologies and tools. Skills Required: - Excellent communication and interpersonal skills. - Organizational and multitasking abilities. - Professionalism and a friendly demeanor. - Attention to detail and accuracy. A Receptionist cum Front Office Executive plays a crucial role in creating a positive first impression and ensuring the smooth operation of an organization. Here are some key skills required for a receptionist: 1. Excellent Communication Skills - Verbal Communication: Ability to speak clearly and professionally over the phone and in person. - Written Communication: Proficiency in writing emails, messages, and other correspondence. 2. Customer Service Skills - Friendly Demeanor: Ability to greet clients and visitors warmly and make them feel welcome. - Problem-Solving: Ability to handle customer queries and complaints professionally and efficiently. 3. Organizational Skills - Multitasking: Ability to manage multiple tasks simultaneously, such as answering phones, greeting visitors, and managing schedules. - Time Management: Ability to prioritize tasks and manage time effectively. 4. Technical Skills - Office Software: Proficiency in using office software such as Microsoft Office (Word, Excel, Outlook) or Google Workspace (Docs, Sheets, Gmail), English & Marathi Typing. - Phone Systems: Familiarity with phone systems and PBX. - CRM Software: Knowledge of customer relationship management (CRM) software to manage client interactions and data. 5. Attention to Detail - Accuracy: Ability to maintain accurate records, schedules, and correspondence. - Confidentiality: Ability to handle sensitive information with discretion and confidentiality. 6. Interpersonal Skills - Building Rapport: Ability to build positive relationships with clients, visitors, and colleagues. - Teamwork: Ability to work collaboratively with other departments and team members. 7. Adaptability and Flexibility - Adaptability: Ability to adapt to changing priorities, tasks, and situations. - Flexibility: Willingness to work in a dynamic environment and handle unexpected situations. 8. Professionalism - Professional Demeanor: Ability to maintain a professional and polished demeanor at all times. - Representation: Ability to represent the organization positively and professionally. 9. Problem-Solving Skills - Critical Thinking: Ability to think critically and find solutions to problems. - Calm Under Pressure: Ability to remain calm and composed in stressful situations. 10. Reliability and Dependability - Punctuality: Ability to be punctual and reliable in attendance and work performance. - Consistency: Ability to maintain consistency in work performance and quality. By possessing these key skills, a receptionist can effectively manage the front desk, provide excellent customer service, and contribute to the overall success of the organization. Desired profile of the candidate A Receptionist cum Front Office Executive is often the first point of contact for clients, visitors, and customers, so it's essential to find a candidate with the right skills and qualities. Here are some key characteristics and skills to look for: Essential Skills: 1. Communication Skills: - Excellent verbal and written communication skills. - Ability to interact professionally with clients, visitors, and colleagues. 2. Organizational Skills: - Strong organizational and multitasking abilities. - Ability to manage multiple tasks and priorities efficiently. 3. Customer Service: - Friendly and approachable demeanor. - Ability to handle customer queries and complaints professionally. 4. Technical Skills: - Proficiency in office software (e.g., Microsoft Office, Google Workspace). - Familiarity with phone systems and CRM software. 5. Attention to Detail: - Accuracy in managing records, scheduling, and correspondence. - Ability to maintain confidentiality and handle sensitive information. Desirable Qualities: 1. Professionalism: - A professional and polished demeanor. - Ability to represent the organization positively. 2. Problem-Solving: - Ability to handle unexpected situations and find solutions. - Calm and composed under pressure. 3. Adaptability: - Flexibility to adapt to changing priorities and tasks. - Willingness to learn new skills and technologies. 4. Teamwork: - Ability to work collaboratively with colleagues and other departments. - Supportive and cooperative attitude. 5. Positive Attitude: - A positive and welcoming attitude. - Ability to create a good impression on clients and visitors. Experience and Education: 1. Experience: - Previous experience as a receptionist or in a similar role. - Experience in a customer-facing or administrative position. 2. Education: - A high school diploma or equivalent is often required. - Additional certifications or training in office administration can be a plus. Soft Skills: 1. Time Management: - Ability to manage time effectively and prioritize tasks. 2. Interpersonal Skills: - Strong interpersonal skills to build rapport with clients and colleagues. 3. Reliability: - Dependability and punctuality. - Ability to maintain consistency in work performance. By focusing on these skills and qualities, you can find a receptionist who not only manages the front desk efficiently but also contributes to a positive and professional image of your organization. Qualification - Graduate (any stream) or Graduate +

We are seeking a dynamic and organized individual to join our team as a Front Office Assistant. Responsibilities include managing front desk operations, handling inquiries, scheduling appointments, and providing excellent customer service. Requirements: Strong communication skills, proficiency in office software, ability to multitask, and a friendly demeanor.

An Assistant Front Office Manager assists in supervising the Front Office Team to ensure that Team Members are prepared and well-informed to deliver Guests an exceptional experience from check-in through check-out. What will I be doing As Assistant Front Office Manager, you will assist in supervising the Front Office Team to ensure that Team Members are prepared and well-informed to deliver Guests an exceptional experience from check-in through check-out. An Assistant Front Office Manager is responsible for managing the first impressions of our Guests and, therefore, must perform the following tasks to the highest standards: Assist the Front Office Manager to oversee the entire Front Office operation to maintain high standards Assist the Front Office Manager to evaluate levels of Guest satisfaction and monitor trends, with a focus on continuous improvement Ensure regular and VIP Guests are recognised and that the Front Office department operates with a sales attitude and promotes the hotel brands loyalty scheme Maximise room occupancy at best rates and use up-selling techniques to promote hotel services and facilities Assist the Front Office Manager with setting departmental objectives, work schedules, budgets, policies, and procedures Monitor the appearance, standards, and performance of the Front Office Team Members with an emphasis on training and teamwork Ensure Team Members have current knowledge of hotel products, services, pricing and policies, as well as knowledge of the local area, and are continuously trained to learn and understand policies and practices Maintain good communication and working relationships with all hotel departments Monitor staffing levels to meet cover business demands Conduct monthly communication meetings, in the absence of the Front Office Manager, and produce minutes Assist the Front Office Manager with staff performance issues in compliance with company policies and procedures Assist the Front Office Manager with recruiting, managing, training and developing the Front Office team Act in accordance with policies and procedures when working with front of house equipment and property management systems What are we looking for? Assistant Front Office Managers serving Hilton brands are always working on behalf of our Guests and working with other Team Members. To successfully fill this role, you should maintain the attitude, behav

Job Description: We are looking for a Front Office Executive to handle front desk operations, provide administrative support. The ideal candidate should be well-presented, organized. Key Responsibilities: Greet and assist visitors; manage calls and emails Maintain visitor logs and reception area Manage courier dispatches, office supplies, and stationery Assist in organizing meetings, travel arrangements, and reimbursements Update records and prepare basic admin/MIS reports Requirements: 12th Pass with good experience / Graduate in any stream 6 Months 2 years of relevant experience Strong knowledge of Basic MS Office/Excel Good communication skills, well-organized, and presentable

We are looking for a Front Desk Receptionist to manage front office operations and provide exceptional guest service. The ideal candidate should have excellent communication skills, a professional appearance, and hands-on experience in handling reception, calls, and basic administrative tasks. Key Responsibilities: Manage front desk operations including visitor management and guest handling. Operate EPABX/telephone systems to route calls efficiently. Handle incoming and outgoing calls , emails, and messages in a professional manner. Perform basic computer operations (MS Office, email, data entry, record keeping). Greet, welcome, and assist visitors, ensuring a pleasant experience. Maintain visitor logbooks, appointments, and meeting schedules. Coordinate with internal departments for smooth communication flow. Ensure the reception area is tidy, organized, and presentable. Required Skills & Qualifications: Graduate/Undergraduate with 1 - 3 years of experience in front office/reception. Proficiency in computer operations (MS Office, email, internet). Hands-on experience with telephone/EPABX systems . Strong verbal and written communication skills in English and Hindi. Pleasant personality, good interpersonal skills, and a customer-centric approach. Ability to handle multiple tasks with efficiency and professionalism.