2511 Front Office Jobs - Page 10

Responsibilities: * Manage administration tasks: telecalling, vendor coordination, documentation, expense reports, receptionist activities * Maintain organization's image through professionalism at all times

What this job involves: Building great impressions and experience Youll be the face of both our client and JLL working within a diverse and inclusive team. Youll have the ability to develop strong relationships and rapport with people from all backgrounds. Working onsite with our client youll create a welcoming and professional image within your role. As a visitors first point of contact, youll provide top-notch service to everyone visiting reception. Youll demonstrate the highest levels of customer service, demonstrating efficiency when handling enquiries, youll be calm and collected, managing issues and complaints. Keeping a well-oiled workplace As part of the facilities management team, youll help ensure that our clients, vendors, visitors and guests enjoy a safe and positive experience. Youll be well trained to follow escalation and incident reporting procedures to comply with all applicable guidelines and practices. Your responsibilities will include booking meeting rooms; managing an inventory of supplies; maintaining accurate documentation and processing ad hoc requests. Youll have the opportunity to assist the facilities management team from time to time in an exciting and fast paced environment. Support internal events and client meetings. Being POC for Googlers and cross-functional collaboration with Food, Security and other departments (Audio Video, NetOps, ...) Youll be well trained to follow escalation and incident reporting procedures to comply with all applicable guidelines and practices. Sound like you To apply, you need to be: Knowledgeable and experienced You should have at least 12 months of relevant experience in a corporate environment reception role. Managing a high volume reception in an MNC environment would be an advantage in this role. Passionate about customers Is customer service second nature to you Are you a team player whos eager to learn with a flexible approach To be outstanding in this role, you will be positive, energetic and able to creatively problem solve. You should also have superb communication skills so you can hit it off with the people youll be in contact with on a daily basis. A positive and strong communicator If youre confident and customer oriented, youll be skilled in interacting with stakeholders across all levels. A great match for this job would be well presented and approachable with superb written and spoken English communication skills. This is required as our clients main spoken language in the office is English.

What this job involves: Building great impressions and experience Youll be the face of both our client and JLL working within a diverse and inclusive team. Youll have the ability to develop strong relationships and rapport with people from all backgrounds. Working onsite with our client youll create a welcoming and professional image within your role. As a visitors first point of contact, youll provide top-notch service to everyone visiting reception. Youll demonstrate the highest levels of customer service, demonstrating efficiency when handling enquiries, youll be calm and collected managing issues and complaints. Keeping a well-oiled workplace As part of the facilities management team, youll help ensure that our clients, vendors, visitors and guests enjoy a safe and positive experience. Youll be well trained to follow escalation and incident reporting procedures to comply with all applicable guidelines and practices. Your responsibilities will include booking meeting rooms; managing an inventory of supplies; maintaining accurate documentation and processing adhok requests. Youll have the opportunity to assist the facilities management team from time to time in an exciting and fast paced environment. Sound like you To apply, you need to be: Knowledgeable and experienced You should have [ at least 12 months of relevant experience ] in a corporate environment reception role. Managing a high volume reception in an MNC environment would be an advantage in this role. Passionate about customers Is customer service second nature to you Are you a team player whos eager to learn with a flexible approach To be outstanding in this role, you will be positive, energetic and able to creatively problem solve. You should also have superb communication skills so you can hit it off with the people youll be in contact with on a daily basis. A positive and strong communicator If youre confident and customer oriented, youll be skilled in interacting with stakeholders across all levels. A great match for this job would be well presented and approachable with superb written and spoken English communication skills. This is required as our clients main spoken language in the office is English.

Review arrival lists to welcome guests Provide information about amenities Offer assistance with certain tasks (e.g. confirming travel arrangements ) Address customer complaints Record information in the logbook daily. Required Candidate profile Female candidates will be preferred Sharp communication skills Perks and benefits Incentives Accommodation for outstation candidates

Managing the front desk and reception area of an office Managing phone calls, responding to emails, greeting guests courteously, scheduling appointments, organizing files and maintaining office supplies Required Candidate profile Pleasing personality and good communication skills Male candidates will be preferred Accommodation for outstation candidates Incentives

Responsibilities Key Operations delivery Manage the Front Office in most professional manner, directing and coaching staff to ensure pleasant experience to all visitors. Greet VIP clients/visitors on arrival at front office and as directed, perform special services for VIP Guests/client. Provide safety briefing and assist in VIPs arrival/departure in absence of guest relation officers. Assist in sending clients/visitors messages or faxes and self-check-in. Assisting with special needs for visitors with disabilities. Having prior information of arriving clients/visitors and ensure all necessary arrangements are done as per requirement, follow up in case guests are not picked up from hotel. Co-ordinate with night shift front office executive to ensure details of large parties are received and badges are ready for allocation on arrival Handling client/visitors/sponsors complaints/feedbacks and other related problems and communicate to next level or as per escalation matrix. Ensure welcome PPT is updated & displayed for the client visits and all the equipments are in working condition Ensure all relevant communication is updated and displayed at all times, at the Front office, as per the guidelines given by SDL. Check cleanliness of lobby, lifts and public areas, lights and as well as front office staff in proper grooming and behavior. Ensure all equipment and hardware at the Front Office is working and there is zero downtime. Escalate to next level as necessary for rectification. Operates the front office computer system in order to assist front office attendants Provide assistance in general administrative activities and to Helpdesk as required. Ensure FOE handles all incoming and outgoing calls in professional & polite manner. o Co-ordinates with all departments to address the all the concerns/event management/flower arrangements to maintain Front Office functions properly. Ensure Accenture specific processes/manual is followed Manage/track amount collected for temporary badges. Ensure compliance of regulations/requirements of JLL management. Participate in Emergency Evacuation procedures including crisis management and business continuity. Develop the necessary policies and procedures required for all functions within the scope of Front Office. Responsible for ensuring availability of safety and Accenture directory signage. Preparation of all required reports/participation in internal/external audits. Ensure training of front office /GRE staff as per relevant training calendars To discuss all matters that needed to follow up with the next shift front office executive approving and managing the roster Govern overall performance of Front office executive & Guest relation executive as per defined roles & responsibilities. Sound like you To apply you need to be: 1.The candidate should be Graduate 2. Should have the background of Hotel Industry. 3. Should have good experience in Hotel or Hospitality. 4. With good communication skill

What Job Involves : Welcome Customers : Front office executives greet everyone who enters the establishment, creating a positive interaction that reflects well on the employer. Provide Service : Known for their helpfulness and knowledge of the facility, front office executives direct people where to go. For instance, in a hotel, they might check guests into the computer system, explain room details and amenities, answer questions about food service or local transportation, and assist with luggage. Closely working with all EAs for visitor management Answer Phones : Front office executives handle incoming calls, providing basic information such as hours of operation or directions. They also direct other inquiries to the appropriate staff member. Help with Security : Positioned where people arrive and leave, front office executives act as the eyes and ears of the facility. They monitor who is coming and going and report anything suspicious. General Office Upkeep : Front office executives may perform routine clerical and administrative tasks, such as sorting mail, filing, data entry, and package handling. Coordinate with vendors for delivery like flower vendor/Stationery vendor Making a visit every hour on the reception floor to check the meeting room upkeep/cleanliness post every meeting. Feedback Surveys Sharing feedback survey forms to the host & maintain the data as desired. Reports Maintaining stationery trackers, issuance/Consumption & Requisition. Daily event tracker Visitor management & tracker New Hire Orientation setups coordination & tracker Mail Room Operations (Need Base) Requisition and inventory of Stationery and Medicines Overseeing mail room operations like printing, shredding and courier services Responsible for monthly servicing of shredder machines Maintaining monthly consumption records for Stationary Processing of courier services bills by the 5th of each month post verifying the cost bifurcation sheet Sound like you To apply you need to have: Mastery in the field You should have earned an experience of more than 2 years in Front office. This profile will be working in shifts, shift timings : 6:30 am till 3:30 am/ 2pm to 11 pm) on rotational basis. Drop from office will be given in case working in 2pm shift. This profile will be required to work 6 days in a week. Well also expect you to work as a part of a diverse team in both leadership and individual contributor expertise.

Greet and assist visitors, clients, and vendors professionally at the reception. Handle incoming calls, emails, and inquiries, and route them to appropriate departments. Maintain front desk operations including visitor logs, courier handling, Required Candidate profile Excellent verbal and written communication skills Strong organizational and multitasking abilities Proficiency in MS Office and email correspondence Pleasant personality with a client-focused attitude

Responsibilities: Coordinate meetings & travel arrangements Manage clinic operations & staff Oversee real estate portfolio Communicate effectively with stakeholders Make informed decisions

Female Receptionist : Front desk handling & visitor management. Attending & transferring calls.Courier, emails & office admin support. Assisting HR/Admin team when required.Good Communication Skills.Exp: Fresher – 4 yrs

Position: Receptionist Company : Global leader in sanitary ware and bathroom fixtures On third party role (Off role) (12 months renewable contract) Location: Andheri east, Mumbai Qualification: Any Graduate Experience: Minimum 1 year (Females preferred) Age: Below 30 years Job Description Maintain Inward & Outward Registers for materials and couriers (Catalogs, Frames, Materials, Cash cards, etc.). Manage office stationery and records. Record and update daily employee attendance and Work From Home (WFH) tracking sheet. Coordinate with vendors and verify submitted invoices. Maintain office expenses and cost details in Excel sheets. Handle flight, car, train, and hotel bookings for office staff ( Domestic only ). Provide support to colleagues for visa processing and FRRO documentation. Prepare employee lists for office events. Track and collect receipts for expat food boxes. Manage new joinee processes: ID card issuance, biometric registration, and address maintenance of employees & ACP. Prepare attendance sheets for CIEL employees. Welcome and assist visitors and guests in a courteous and professional manner. Attend incoming and outgoing phone calls professionally. Manage meeting room bookings and ensure meeting rooms are clean and ready (including monthly cleaning activity). Receive and distribute parcels and inter-office documents. Support HR and Admin teams with clerical and administrative tasks as required. Note: Candidate should be proactive and ready to take up additional responsibilities as required. Female candidates from Mumbai are preferred. Interested candidates may apply quickly by sending their resume to farheen.s@cielhr.com. Apply fast...!!!

To achieve the timely and efficient delivery of Front Office services to client staffs in Pune, India in support of their business needs in accordance with the Service Levels and Key Performance Indicators set out below. Job Description Major Responsibilities: Handling the Visitors and Telephone calls. Coordinating for FM services for interviews, meetings and common areas. Operate the EPABX system. To liaise with contractor for any malfunctions detected in EPABX and the system software. To take care of visitors to the office premises by receiving and guiding them properly in the manner as set out by FM. To continuously update the employees list of telephone numbers and addresses at site. To assist FM in organizing VIP visits and important client meetings as instructed. To coordinate in getting the visiting cards of the employees printed as per schedule . To assist the AFM in data entry and Vendor bill verification work. To assist in mail management Car/hotel bookings for the Staff. Co ordinate with the Security Team for all enable/deactivate the access badges To promptly notify help desk/FM about issue observed if any. To promptly inform the Help desk/FM about any office equipment if observed having any problem. Liaison with telecommunication agencies as and when required or instructed by FM. Implementing all C&W procedures as directed by FM at site. Assist FM in implementing the EH&S standards at site. Maintaining Inter-Departmental contact according to communication guidelines issued by FM. Qualification Graduate Work Experience Minimum Experience 2 Years in the same profile with corporate

Job Description A Guest Relationship Executive at Odespa Wellness would likely be responsible for ensuring a positive and memorable experience for all guests visiting the wellness center. The primary focus would be on providing excellent customer service, building strong relationships with guests, and ensuring their needs are met. Below is a general overview of what the job description may look like: Key Responsibilities: Guest Interaction & Customer Service: Greet and welcome guests in a warm, friendly, and professional manner. Provide personalized recommendations on services and products based on guests' preferences and wellness goals. Handle guest inquiries, concerns, and feedback, resolving issues promptly to ensure satisfaction. Relationship Building: Establish and maintain strong relationships with regular and new clients. Follow up with guests post-visit to ensure satisfaction and encourage repeat visits. Keep track of guest preferences, visit history, and any special requests for future visits. Administrative Support: Maintain accurate records of guest information, bookings, and preferences in the system. Assist with scheduling appointments and ensuring seamless service delivery. Assist in managing guest databases and CRM systems. Promotions & Upselling: Inform guests about ongoing promotions, new treatments, and wellness products available. Upsell additional services or products based on the guests preferences and needs. Collaboration: Work closely with other team members (therapists, receptionists, wellness coaches) to ensure a smooth guest experience. Assist in the planning and execution of special events or wellness workshops. Maintaining Facility Standards: Ensure the wellness center is always clean, well-organized, and welcoming. Monitor guest flow to minimize wait times and ensure guests’ comfort. Desired Skills and Qualifications: Excellent communication and interpersonal skills. Strong organizational and multitasking abilities. Ability to remain calm and professional in high-pressure situations. Prior experience in customer service, hospitality, or a wellness setting is preferred. Passion for wellness, health, and providing exceptional guest experiences. Familiarity with CRM systems and booking software is a plus.

What Job Involves : Welcome Customers : Front office executives greet everyone who enters the establishment, creating a positive interaction that reflects well on the employer. Provide Service : Known for their helpfulness and knowledge of the facility, front office executives direct people where to go. For instance, in a hotel, they might check guests into the computer system, explain room details and amenities, answer questions about food service or local transportation, and assist with luggage. Closely working with all EA s for visitor management Answer Phones : Front office executives handle incoming calls, providing basic information such as hours of operation or directions. They also direct other inquiries to the appropriate staff member. Help with Security : Positioned where people arrive and leave, front office executives act as the eyes and ears of the facility. They monitor who is coming and going and report anything suspicious. General Office Upkeep : Front office executives may perform routine clerical and administrative tasks, such as sorting mail, filing, data entry, and package handling. Coordinate with vendors for delivery like flower vendor/Stationery vendor Making a visit every hour on the reception floor to check the meeting room upkeep/cleanliness post every meeting. Feedback Surveys Sharing feedback survey forms to the host & maintain the data as desired. Reports Maintaining stationery trackers, issuance/Consumption & Requisition. Daily event tracker Visitor management & tracker New Hire Orientation setup s coordination & tracker Mail Room Operations (Need Base) Requisition and inventory of Stationery and Medicines Overseeing mail room operations like printing, shredding and courier services Responsible for monthly servicing of shredder machines Maintaining monthly consumption records for Stationary Processing of courier services bills by the 5th of each month post verifying the cost bifurcation sheet

Front Office Executive Integrated Facilities Management Work Dynamics (region, country) A front office executive plays a crucial role in the administrative staff They are often the first point of contact in an office and provide essential support to the entire organization Here are some key aspects of their job: What Job Involves : 1 Welcome Customers: o Front office executives greet everyone who enters the establishment, creating a positive interaction that reflects well on the employer Provide Service: o Known for their helpfulness and knowledge of the facility, front office executives direct people where to go o Closely working with all EAs for visitor management o Stakeholder & visitor Management o Support in Meeting room booking as & when required Answer Phones: o Front office executives handle incoming calls, providing basic information such as hours of operation or directions o They also direct other inquiries to the appropriate staff member Help with Security: o Positioned where people arrive and leave, front office executives act as the eyes and ears of the facility o They monitor who is coming and going and report anything suspicious General Office Upkeep: o Front office executives may perform routine clerical and administrative tasks, such as sorting mail, filing, data entry, and package handling o Coordinate with vendors for delivery like flower vendor/Stationery vendor o Making a visit every hour on the reception floor to check the meeting room upkeep/cleanliness post every meeting Feedback Surveys o Sharing feedback survey forms to the host & maintain the data as desired Reports o Maintaining stationery trackers, issuance/Consumption & Requisition

Manage the Front Office in most professional manner, directing and coaching staff to ensure pleasant experience to all visitors. Greet VIP clients/visitors on arrival at front office and as directed, perform special services for VIP Guest s/client. Provide safety briefing and assist in VIP s arrival/departure in absence of guest relation officers. Assist in sending clients/visitors messages or faxes and self-check-in. Assisting with special needs for visitors with disabilities. Having prior information of arriving clients/visitors and ensure all necessary arrangements are done as per requirement, follow up in case guests are not picked up from hotel. Co-ordinate with night shift front office executive to ensure details of large parties are received and badges are ready for allocation on arrival Handling client/visitors/sponsors complaints/feedbacks and other related problems and communicate to next level or as per escalation matrix. Ensure welcome PPT is updated & displayed for the client visits and all the equipment s are in working condition Ensure all relevant communication is updated and displayed at all times, at the Front office, as per the guidelines given by SDL. Check cleanliness of lobby, lifts and public areas, lights and as well as front office staff in proper grooming and behavior. Ensure all equipment and hardware at the Front Office is working and there is zero downtime. Escalate to next level as necessary for rectification. Operates the front office computer system in order to assist front office attendants Provide assistance in general administrative activities and to Helpdesk as required. Ensure FOE handles all incoming and outgoing calls in professional & polite manner. o Co-ordinates with all departments to address the all the concerns/event management/flower arrangements to maintain Front Office functions properly. Ensure Accenture specific processes/manual is followed Manage/track amount collected for temporary badges. Ensure compliance of regulations/requirements of JLL management. Participate in Emergency Evacuation procedures including crisis management and business continuity. Develop the necessary policies and procedures required for all functions within the scope of Front Office.

Serving on the front lines of customer service Are you a people person who can make daily interactions such a breeze In this role, you ll be in charge of one of the busiest places in the office the front desk. Constantly on the go, you ll give our visitors a warm welcome, and guide them and our employees along the way. In other words, you will set the benchmark in giving our company a good first impression. Throughout the day, you will also handle all incoming and outgoing calls, including distribution. Therefore, it is essential to remain professional and polite in the way you present yourself, from appearance to behaviour. You will spend each day looking at how you can maintain and improve the front office. Part of your checklist is to get your hands on the latest magazines and newspapers to be displayed in the reception. Being at the heart of the business Maintaining and updating records and database are also part of your basic daily routine. These include telephone registers, call tracking and client contacts. Much of your time will also be spent on general admin activities and other help desk tasks. Working at JLL, you should constantly keep in mind that you are working in compliance with our regulations. Other responsibilities you will take care of include contributing to the monthly management report for the client and participating in emergency evacuation procedures. On top of these, you ll be expected to develop policies and procedures needed for all functions in the reception. As needed, you ll also take part in managing conference rooms, events, flower arrangement coordination, and others.

Assist staff with expediting problem payments (e.g., problems processing credit card). Follow up with guest regarding satisfaction with guest-related issues. Process all guest check-ins by confirming reservations, assigning room, and issuing and activating room key. Process all payment types such as room charges, cash, checks, debit, or credit. Set up accurate accounts for each guest upon check-in (i.e., sharewiths, separate room/tax/incidentals, comp). Anticipate sold-out situations and obtain satisfactory alternative accommodations when the property cannot accommodate guests with reservations. Block rooms in the computer and identify designated requirements and requests. Contact appropriate individual or department (e.g., Bellperson, Housekeeping) as necessary to resolve guest call, request, or problem. Coordinate with Housekeeping to track readiness of rooms for check-in. Review shift logs/daily memo books and document pertinent information in logbooks. Count bank at the beginning and end of shift. Balance and drop receipts according to Accounting specifications. Assist management in hiring, training, scheduling, evaluating, counseling, disciplining, motivating and coaching employees; serve as a role model and first point of contact of the Guarantee of Fair Treatment/Open Door Policy process. Report accidents, injuries, and unsafe work conditions to manager; complete safety training and certifications. Follow all company policies and procedures; ensure uniform and personal appearance are clean and professional; maintain confidentiality of proprietary information. Anticipate and address guests service needs. Speak with others using clear and professional language; prepare and review written documents accurately and completely; answer telephones using appropriate etiquette. Develop and maintain positive working relationships with others. Ensure adherence to quality expectations and standards. Stand, sit, or walk for an extended period of time. Move, lift, carry, push, pull, and place objects weighing less than or equal to 10 pounds without assistance. Perform other reasonable job duties as requested. PREFERRED QUALIFICATIONS Education: High school diploma or G.E.D. equivalent. Related Work Experience: At least 1 year of related work experience. Supervisory Experience: No supervisory experience. License or Certification: None .

About Artha Group Artha Group is a high-performance investment house managing over 1,250 crores across multiple fund platforms including Artha Venture Fund, Artha Continuum Fund, and Artha Select Fund. With a global investment footprint and a fast-paced operational rhythm, our workplace is an extension of our values: disciplined, detail-obsessed, and delivery-driven. We are now hiring a Front Desk cum Office Manager someone who brings elegance to daily operations, precision to workplace management, and a guest-first mindset to the front-facing experience. Role Overview As the Front Desk cum Office Manager, you are the first and last impression of Artha s culture owning not just the reception, but the tone, flow, and service quality of our day-to-day office operations. From managing high-stakes visits and boardroom readiness to coordinating staff, vendors, travel, and logistics this is a role for someone who can create calm amidst complexity. You ll report directly to the COO and work closely with teams across administration, people operations, finance, and hospitality. Location : Lower Parel, Mumbai (Full-Time, Onsite) Key Responsibilities Front Desk & Guest Experience Be the first point of contact for guests, investors, founders, and vendors delivering a polished, professional, and warm reception at all times Manage appointment scheduling, visitor logs, ID protocols, and coordination with internal teams for guest meetings Ensure front office spaces are always pristine, stocked, and presentable including waiting lounges and reception counters Handle incoming calls, messages, and emails with clarity, speed, and discretion Office & Facility Operations Own the daily functioning of the workspace overseeing everything from air conditioning to lighting, common areas to boardrooms Maintain a proactive calendar for maintenance, deep cleaning, fumigation, and system checks to avoid reactive fixes Monitor safety and security protocols, liaising with building management and internal operations Track and restock essential office supplies, pantry items, stationery, and hygiene products on a rotating cycle Vendor & Contract Oversight Identify, evaluate, and manage vendor relationships across housekeeping, security, catering, and office services Negotiate service contracts, track expiration/renewals, and raise red flags on underperformance or SLA breaches Ensure seamless coordination with food vendors for office meals, events, or celebrations Maintain digital records of agreements, invoices, payments, and service performance Travel, Bookings & Event Logistics Manage domestic and international travel bookings for leadership, including flights, hotels, cabs, and visa appointments Oversee logistics for team offsites, investor meetings, internal celebrations, and vendor visits owning venue, F&B, setup, and flow Prepare travel itineraries, event schedules, and coordinate minute-by-minute logistics when needed Staff Supervision & Housekeeping Supervise a team of housekeeping and pantry staff ensuring five-star cleanliness and service at all times Conduct daily walk-throughs of office spaces to ensure hygiene, orderliness, and presentation readiness Monitor housekeeping attendance, task delegation, and quality control Train support staff on workplace etiquette, guest sensitivity, and service discipline Administration & Reporting Maintain structured records of all expenses, vendor payments, bookings, and purchases Track monthly budgets for office operations, flagging anomalies or excessive costs in real-time Prepare quarterly summaries of operational efficiency, visitor metrics, service SLAs, and cost optimization suggestions Coordinate with finance and admin teams on all documentation and reimbursements Who You Are Bachelor s degree in any discipline; hospitality or management background preferred Minimum 4-5 years of professional experience in office management, front desk operations, or administrative support Prior exposure to high-touch guest-facing roles preferably in hospitality, venture capital, consulting, or high-growth startups Polished in demeanor, fluent in English, and able to communicate professionally across internal and external stakeholders Adept at juggling multiple priorities while maintaining composure and service quality High sense of ownership, discretion, and pride in running a smooth and well-functioning office Compensation: 12,00,000 per annum 10,00,000 fixed annual salary 2,00,000 annual retention bonus (paid at year-end, not performance-linked) Performance-based bonus available based on role maturity and outcomes

Qualifications : B.Sc, B.Com, M.Com, M.Sc, BE, B.Tech, BCA, MCA, PGDCA Location : Bilaspur, Chhattisgarh Job Description : As a Receptionist at eXpert iT Services, you will be the first point of contact for our clients and visitors Your primary responsibility will be to greet guests, manage incoming calls, schedule appointments, and support basic office operations A pleasant personality, communication skills, and a service-oriented approach are essential for this role

Reception Management: Keep the front desk area tidy, organized, and presentable at all times. Welcome and assist visitors, ensuring a positive and professional experience. Manage the inflow of visitors, ensuring they are directed to the appropriate personnel or department. Provide printout services to students efficiently, ensuring minimal paper wastage by optimizing printing processes and Charge students as per the current applicable rates for printing services, maintaining transparency in billing Communication Handling: Answer and manage incoming phone calls promptly and courteously and connecting external calls when required. Handle and respond to emails and inquiries in a timely and professional manner . Database and Records Maintenance: Maintain and update the contact database of employees, vendors, and other relevant parties Office Supplies Monitoring: Regularly monitor office supplies and place orders with the Purchase Department as necessary to maintain adequate stock. Meeting Support: Arrange tea/coffee or other refreshments for meetings as and when requested. Administrative Support Student Insurance: Manage and prepare student insurance documentation, ensuring all students are properly covered as per university policies. Mail Management: Handle the sorting, processing, and distribution of incoming and outgoing mail within the department. Ensure that all correspondence is handled promptly and securely. General Office Support: Execute general office tasks, including filing, maintaining Office supplies, handling office equipment, and assisting with day-to-day operations in the department. To take any additional responsibility given by the university as and when situation arise. Academic-Related Responsibilities Letter Preparation: Prepare and manage inward and outward letters related to student academic concerns, official correspondence, and departmental communications. Circular Preparation: Draft and distribute circulars related to academic events, schedules, and updates for both students and staff. Email Responses: Respond to academic-related emails, inquiries, and requests from students, faculty, or other departments in a timely and professional manner. Admission Approval: Assist in the admission approval process by verifying documents, communicating with students about admission status, and coordinating with the admissions office. Document Handling: Make necessary copies (Xerox), scan documents, to Students and Faculties and send emails as required to ensure smooth documentation and communication flow. Additional Responsibilities: Take on additional responsibilities assigned by the university as situations arise, contributing to the overall efficiency and functionality of the office.

Responsibility: 1. Greet and assist visitors in a warm and professional manner. 2. Answer, screen, and route incoming phone calls appropriately. 3. Maintain a clean, organized, and welcoming front desk area. 4. Handle incoming and outgoing mail, courier services, and deliveries. 5. Maintain visitor logs and issue visitor passes as needed. 6. Coordinate with internal departments for meetings and appointments. 7. Provide general administrative and clerical support (filing, data entry, etc.) 8. Manage front office supplies and report inventory needs. 9. Handle basic inquiries and direct them to the concerned departments. 10. Maintain attendance entries in the register. 11. Ensure all front desk operations are handled smoothly and efficiently Preferred candidate profile Females

Telecaller (02 yrs, Graduate preferred) at Ally Tech, BTM Layout. Role: Telecalling, counseling, setting up certification exams, record mgmt. English compulsory + Kannada & Telugu. Salary 18K + incentives. Work From Office. WhatsApp: 6360270684

Hello, Greetings from Kotak Life Insurance..!!! Kotak Life Insurance is looking for candidates for the role of Admin Executive and below is the Job Description attached. Interested candidates candidate send their resume to kli.jayshree-jain@kotak.com or Whatsapp on 7972001255 Maximum Age limit is 30 years Location: Bangalore (Koramangla and Whitefield) Roles and Responsibility: Managing Front Office / Reception/ Housekeeping /Security/Courier services/Vendors Maintaining Registers & Reports. Budgeting and working for cost reduction/saving. Printing & Purchase of Stationeries Repairs and upkeep of branch infrastructure (AC, DG , telephone lines), Engineering Services(AC, UPS Electricity etc.). Arranging all the required items for routine operations. Managing On time Vendor Payment Process Ensuring AMC's and contract copies are maintained at branch. Travel & stay Co-ordination with Centralized Travel desk Space Management (Seat allotment & Storage) HR Support at Branch level: For branches, processing for partner coding Support for new joiner & employee exit formalities. Pest Control. (To ensure that the office hygiene maintain) Coordinate / Deal with the Building and office landlord for admin related activities Organizing and conducting security audit checks as well as formulating and implementing the emergency procedures & mock drills. Required Candidate Profile : Preference will be given to branch coordinator or candidates currently doing pure Admin role. (except from educational institutions) Even if candidates do not have Admin experience, knowledge of Admin role is required. Candidates with experience in the below profiles will not be suitable :- (Tele calling or customer care profiles (Insurance, Credit card, Holiday Selling etc), Sales background, Account Assistant/Purchase Assistant, Secretaries/Receptionists, Telephone Operators and Admin profiles from educational institutions) Candidates should be able to understand and talk in basic English. Aware of Local language must.