Front Office Executive

Role Overview

We are looking for a proactive, well-organized, and presentable Front Office & Admin Executive to manage front desk operations and oversee routine office administration activities. The role involves ensuring a professional visitor experience while maintaining smooth day-to-day office operations, housekeeping, and facility coordination.

Key Responsibilities

1. Front Office Management

• Act as the first point of contact for visitors, clients, and employees, ensuring a professional and welcoming experience.
• Handle incoming calls, emails, and messages, directing them to the concerned departments.
• Manage visitor entries, appointments, meeting schedules, and conference room bookings.
• Ensure the reception area and meeting rooms are neat, organized, and presentable.

2. Office Administration & Facility Management

• Manage day-to-day office administration, including stationery, pantry supplies, housekeeping materials, and other office consumables.
• Supervise housekeeping staff and monitor daily cleaning activities to maintain office hygiene and cleanliness.
• Monitor office supplies and maintain stock records, material inventory, and periodic consumption reports.
• Maintain administrative registers, including visitor, courier, stationery, and other relevant records.

3. Courier & Vendor Coordination

• Manage incoming and outgoing couriers, dispatches, and maintain accurate tracking records.
• Coordinate with courier partners, vendors, and service providers for timely deliveries and administrative requirements.
• Ensure timely replenishment of office supplies and follow up on pending maintenance or service requests.

4. General Administrative Support

• Coordinate meeting arrangements, refreshments, and other logistical requirements.
• Provide administrative support to employees and assist with internal events and office-related activities.
• Prepare basic administrative reports and ensure proper documentation and record keeping.

What We're Looking For

• Graduate in any discipline with 13 years of relevant experience in front office or administration.
• Excellent verbal and written communication and interpersonal skills.
• Pleasant personality with a professional and service-oriented approach.
• Good organizational, coordination, and multitasking abilities.
• Proficiency in MS Office, particularly Word and Excel.
• Ability to maintain records, manage inventory, and prepare basic reports.
• Experience in coordinating housekeeping staff, vendors, and facility-related activities.
• Self-motivated, responsible, and capable of independently handling routine administrative tasks.