founder office executive

About VPLAK

VPLAK is one of India's rapidly growing e-commerce companies specializing in consumer electronics and accessories. Since 2015, the company has focused on delivering quality products, exceptional customer experience, and operational excellence through direct brand partnerships.

Role Overview

We are looking for an exceptionally organized, proactive, and execution-focused Executive Assistant to work directly with the Founder. This is a high-impact role requiring someone who can manage priorities, drive follow-ups, coordinate across teams, and ensure seamless execution of strategic initiatives.

The ideal candidate thrives in a fast-paced startup environment, maintains strict confidentiality, and enjoys solving problems before they arise.

Key ResponsibilitiesExecutive Support

• Manage the Founder's calendar, meetings, travel, and daily priorities.
• Screen emails, calls, and correspondence, ensuring timely responses.
• Prepare presentations, reports, meeting agendas, and briefing notes.
• Organize business documents and maintain confidential records.

Cross-functional Coordination

• Follow up with department heads on key deliverables and timelines.
• Coordinate with Sales, Operations, Marketing, Finance, HR, and Technology teams.
• Track strategic initiatives and provide regular progress updates.
• Ensure action items from meetings are executed on time.

Project Management

• Assist the Founder in driving special projects and business initiatives.
• Conduct market research, competitor analysis, and business intelligence.
• Prepare dashboards and performance reports.
• Help identify operational bottlenecks and coordinate resolutions.

Communication & Stakeholder Management

• Act as the primary coordination point between the Founder and internal/external stakeholders.
• Draft professional emails, presentations, and business communications.
• Coordinate meetings with partners, vendors, and investors when required.

Administrative Excellence

• Manage travel bookings, itineraries, and expense reports.
• Organize company events, leadership meetings, and off-sites.
• Maintain documentation and ensure smooth office operations for the Founder's Office.

Required Skills & Qualifications

• Bachelor's degree in Business Administration, Management, or a related field.
• 2–5 years of experience as an Executive Assistant, Executive Coordinator, or in a Founder's Office role.
• Excellent verbal and written communication skills.
• Strong organizational and multitasking abilities.
• High attention to detail and exceptional follow-through.
• Ability to handle confidential information with discretion.
• Strong analytical and problem-solving skills.
• Proficiency in Microsoft Office (Excel, PowerPoint, Word) and Google Workspace.
• Experience with project management tools such as Notion, Asana, ClickUp, or Trello is a plus.

What We're Looking For

• High ownership and accountability.
• Strong execution mindset.
• Ability to prioritize in a dynamic environment.
• Calm under pressure with excellent judgment.
• Professionalism and integrity.
• Positive attitude with a willingness to learn.
• Ability to anticipate needs rather than simply respond to request

Pay: ₹20,000.00 - ₹30,000.00 per month

Work Location: In person