Location: HQ27, Gurugram, Haryana (Must be Gurgaon-based or ready to relocate immediately) Reporting To: Founders / CEO Employment Type: Full-time Job Summary: We are seeking a proactive and highly organized Executive Assistant & Admin/HR Manager to support the founders with calendar and communication management, internal coordination, office administration, and day-to-day operational logistics. This role is central to maintaining executive efficiency and ensuring the smooth running of all office-related processes. The ideal candidate will be fast-thinking, detail-oriented, and possess excellent communication and time management skills. Detailed Task List: 1. Executive & Calendar Management Manage daily schedules, coordinate meetings, and ensure timely follow-ups. Block calendars for strategic focus time, meetings, and deadlines. Coordinate across departments to schedule founder/team reviews. Book travel and accommodation, prepare itineraries. Send reminders and prepare meeting agendas in advance. 2. Communication & Correspondence Draft, review, and format emails, presentations, and letters. Act as a communication bridge between founders and internal/external stakeholders. Maintain confidentiality of sensitive communication. 3. Meeting Coordination Organize meeting logistics: room booking, video conferencing, catering, materials. Record and circulate meeting minutes and track follow-ups. Maintain a master tracker of action items from leadership meetings. 4. Office Administration Oversee upkeep and daily functioning of the office. Manage office supplies, vendor coordination, and courier logistics. Liaise with IT/facilities for maintenance and repair issues. Organize seating arrangements and office events. 5. HR & Logistics Support Schedule interviews, assist in onboarding coordination. Organize welcome kits, laptops, access cards, and desk setup. Coordinate basic HR orientation calendar with HR. Help in planning team offsites, workshops, and celebrations. Skills & Requirements: Excellent written and spoken English Strong Organizational Skills with attention to detail Excellent with formatting documents Proficient in Google Workspace or Microsoft 365 Strong time management and multi-tasking ability High discretion with sensitive information Prior experience supporting senior leadership preferred Show more Show less
🚨 We’re Hiring: Event & Vendor Compliance Coordinator (Dubai Events) Company: Fête Events – a premier luxury event agency Company Description Fête Events is a company that prides itself on organizing highly customized and unique events, tailored to reflect the distinct personalities and preferences of our clients. We are passionate artists, designers, and dreamers who focus on detail and emotional engagement to create unforgettable experiences. With a commitment to excellence, we specialize in events that range from tear-inducing weddings to laugh-out-loud birthday parties. Based on inspiration from around the world, we are experts in bringing clients' fondest memories to life with style and flair. 📍 Location: Gurugram (On-site, Full-Time) 🌍 Scope: Managing all vendor documentation & permit compliance for Dubai-based events 🕒 Experience Required: Minimum 7 years We're looking for a highly organized, detail-focused professional to oversee vendor compliance and documentation workflows for all our Dubai projects. This role is based in our Gurgaon HQ and works closely with our production teams, suppliers, venues, and authorities to ensure flawless back-end execution of events in Dubai. Key Responsibilities: Manage all Dubai-based vendor documentation: KYC, trade licenses, insurance, NDAs, SOWs Maintain trackers of document validity, renewal timelines, and vendor status Oversee permit applications: venue approvals, staffing IDs, access passes, hotel forms Liaise with Dubai venues, hotel teams, and local partners to ensure timely approvals Conduct pre-event compliance audits and coordinate with Dubai ops leads on ground Organize structured documentation folders (Google Drive/SharePoint) for each Dubai event Maintain an approved Dubai vendor database with updated compliance docs Strong organizational and event management skills Experience in vendor compliance and contract negotiation Excellent communication and interpersonal skills Ability to work well under pressure and manage multiple tasks Detail-oriented with a focus on quality and customer satisfaction Experience in the hospitality or event planning industry is a plus Bachelor's degree in Event Management, Business Administration, or related field Ideal Candidate Profile: Minimum 7 years of experience in vendor compliance, documentation coordination, or event operations Deep understanding of vendor onboarding, trade licenses, insurance requirements, etc. Proficiency in Excel/Google Sheets and cloud documentation systems Strong communication skills to coordinate remotely with Dubai-based teams and vendors High ownership, urgency with deadlines, and absolute attention to detail Experience with international vendors or UAE event operations is a strong plus Role Details: 📍 Gurgaon-based (on-site) 🕒 10:30 AM – 7:30 PM IST (Mon–Sat, Sundays are off) 💰 Salary: ₹7 – ₹11 LPA (includes base salary, compliance bonus & reimbursements) ✈️ Must be available for occasional Dubai travel if required (not frequent) Show more Show less
Company Description Fête Events is dedicated to creating highly customized, unique events that reflect the individuality of each client. We are a team of artists, designers, and dreamers who put our hearts and souls into every detail. Our events are inspired by diverse elements and tailored to make unforgettable memories, whether it's a teary-eyed wedding or a laugh-filled birthday party. Based in Gurugram, we pride ourselves on our ability to deliver events with practiced panache and emotional engagement. Job Title: Senior Accountant – Multi-Brand Finance & Odoo-Based Reporting Location: HQ27, Gurugram, Haryana (Must be Gurgaon-based or ready to relocate immediately) Reporting To: Business Head (India) Supporting: Fête Events, Reve Rentals, BioQuad, Boneo Employment Type: Full-time Job Summary: We are hiring a Senior Accountant to manage full-cycle accounting, compliance, and reporting for a portfolio of multi-brand businesses spanning luxury events, rentals, wellness, and pet care. This is a hands-on role requiring strong command over Odoo ERP , excellent organizational discipline, and the ability to manage both Indian and international financial processes. You'll be responsible for maintaining clean books, statutory filings, and actionable MIS reports while ensuring financial control across departments. Key Responsibilities: 1. Accounting & Bookkeeping Manage day-to-day accounts including vendor payments, invoicing, and reconciliations via Odoo Maintain accurate books of accounts across multiple entities and business lines Track petty cash, credit card expenses, and client receivables 2. Statutory Compliance Prepare and file GST, TDS, and other statutory returns with CA coordination Experience managing UAE invoicing, VAT, or cross-border payments Maintain all supporting documentation and audit trails Assist in coordinating quarterly/year-end audits 3. Bank & Financial Reconciliations Perform monthly bank, vendor, and internal reconciliations Oversee fund flow and working capital tracking across accounts Maintain vendor ledgers and client ageing reports 4. Financial Reporting & Forecasting Generate monthly MIS reports: P&L, Balance Sheet, and Cash Flow Assist business heads in budgeting, forecasting, and margin analysis Prepare project-wise cost reports and profitability tracking 5. Client & Vendor Coordination Follow up on client payments and ensure invoicing compliance Coordinate with vendors to validate invoices and manage payouts Support leadership with payment schedules and financial inputs Key Skills & Competencies: Strong proficiency in Odoo ERP (Accounting Module is a must) Fluency in Excel, Google Sheets, and financial reporting formats In-depth understanding of Indian accounting standards, GST, TDS , and audit prep Ability to handle multi-entity, multi-industry books independently Detail-oriented, reliable, and deadline-driven Qualifications & Experience: Bachelor’s or Master’s degree in Commerce, Accounting, or Finance 4–6 years of experience in full-spectrum accounting Prior experience in events, rentals, or service-led businesses is preferred Work Schedule: Weekly Off: Sunday Other Saturdays: Working Timings: 10:30 AM – 7:30 PM IST Salary & Emoluments (Gurgaon): Final package will depend on Odoo proficiency, reporting accuracy, and ability to manage multi-brand accounts independently.