Executive Secretary cum Admin

Job Title: Executive Secretary cum Admin

Reports To: Managing Director / CEO / Senior Leadership
Department: Administration / Executive Office

Roles & Responsibilities:

Executive Support

• Manage the calendar, appointments, and travel schedules for senior executives
• Draft and manage high-level correspondence, presentations, and reports
• Prepare meeting agendas, take minutes, and follow up on action items
• Handle confidential documents with integrity and discretion
• Liaise with internal departments and external stakeholders on behalf of the executive
• Coordinate executive-level meetings, conferences, and events

Administrative Support

• Oversee daily office operations, ensuring efficiency and organization
• Maintain office supplies, assets, and coordinate with vendors and service providers
• Ensure smooth functioning of office infrastructure, housekeeping, and admin services
• Maintain documentation, filing systems, and internal records
• Handle general office correspondence, phone calls, and email communication
• Support HR/admin tasks like visitor management, attendance tracking, onboarding logistics, etc.

Travel Management

• Make domestic and international travel arrangements including booking flights, hotels, and transportation
• Prepare travel itineraries and handle visa documentation as needed
• Coordinate reimbursements and travel-related claims

Petty Cash & Expense Management

• Maintain and disburse petty cash as per company policy
• Track daily expenses, update records, and prepare monthly expense reports
• Ensure timely settlements and accurate documentation of petty cash transactions

Coordination & Communication

• Act as a point of contact between the executive team and internal departments
• Support internal communication on behalf of leadership
• Assist in organizing internal meetings, events, and team coordination

Job Type: Full-time

Pay: ₹35,000.00 - ₹50,000.00 per month

Benefits:

• Provident Fund

Schedule:

• Day shift
• Fixed shift

Application Deadline: 24/07/2025