Executive PMO - Contract to hire

Information Services Group

8 years

0 Lacs

bengaluru karnataka

Posted:2 days ago| Platform: SimplyHired logo

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Skills Required

microsoft powerpoint microsoft word microsoft excel microsoft outlook microsoft office

Work Mode

On-site

Job Description

Role summary

Partner with the executive team as a trusted Executive Assistant to manage the PMO, facilitating cross-functional initiatives. You will proactively address requirements, ensure the Executive's operations are efficient, and drive portfolio cadence, reporting, and execution.

Key responsibilities

Executive Support

Orchestrate complex calendars, inbox triage, and priorities, act as gatekeeper.
With minimum instruction, proactively follows up on emails when copied, and determine the most appropriate next steps from a scheduling standpoint.
Maintain and routinely input, compile, collect, and analyze moderately complex and confidential data as needed
Prepare briefings, agendas, decks, and minutes; track actions to closure.
Provide elevated administrative support to a specific line of business or service line; to include, document preparation, presentations, calendar management, meeting coordination and tracking minutes of meeting.
Maintain and routinely input, compile, collect, and analyze moderately complex and confidential data for projects
Coordinate domestic/international travels and expenses; manage confidential information.

PMO / Program Management

Run governance cadence: weekly standups, steering committees, status reporting.
Stand up and maintain project portfolio (charters, timelines, RACI, RAID).
Coordinate cross-functional deliverables, vendors, and budgets; enforce standards/templates.
Own documentation hygiene and version control for programs and exec materials.
Analyze team metrics and collaborate with leadership to optimize resource utilization
Provide support in generating reports and presentations for project updates and stakeholder meetings.
Collaborate with diverse stakeholders to compile and consolidate presentations to Host monthly town hall meetings
Maintain and report on BU headcount, attrition, utilization and other key metric to the leadership in alignment with the business needs.
Manage and update distribution lists and operational records to support effective team operations.
Coordinate with Talent Acquisition Team and facilitate recruitment and hiring of new employees for the project needs

Qualifications

6–8+ years as EA to C-suite and/or PM/PMO in a fast-paced environment.
Exceptional written/oral communication; high discretion and executive presence.
Proficiency with Microsoft Office 365 to include Word, Excel, PowerPoint, and Outlook
Advanced Microsoft 365; proficiency with excel and executive PowerPoint preparation
Experience working in large IT services company(preferred)

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