Executive assistant to the CEO

About Blackfrog Technologies:

Blackfrog Technologies is a MedTech company building advanced cold-chain and

connected health solutions to ensure safe, reliable delivery of vaccines, diagnostics,

and other biologicals to last-mile settings across India and emerging markets. Our

mission is to eliminate cold chain failures in healthcare and support equitable access

to life-saving interventions.

Position Overview:

We are seeking a proactive and highly organized Executive Assistant to the CEO

to provide high-level administrative and operational support. The ideal candidate will

not only manage executive-level coordination and communication but also assist

with backend operations for procurement projects, ISO documentation, and other

regulatory compliance requirements.

Key Responsibilities:

Executive Support:  Manage the CEO’s calendar, appointments, meetings, and travel

arrangements.  Prepare meeting agendas, take minutes, and follow up on action items.  Draft and proofread official communications, reports, and presentations.  Coordinate internal and external meetings with partners, investors, and

stakeholders.  Maintain confidentiality of sensitive information and act as a gatekeeper.

Operational & Documentation Support:  Assist in backend coordination of procurement-related projects, including

vendor communication, quotations, and order tracking.  Support documentation for procurement and compliance with internal SOPs.  Maintain and organize company records and paperwork related to

certifications, audits, and regulatory bodies.

Compliance & Quality Support:  Support documentation for ISO certification, internal quality audits, and

process adherence.  Assist in compiling reports and maintaining records required for compliance

with quality standards and external partners.

 Coordinate between departments to gather necessary information for audit

readiness and submission of compliance reports.

Other Responsibilities:  Provide administrative support for special projects and new initiatives driven

by the CEO.  Support coordination with legal, finance, HR, engineering, production and

other teams on CEO’s behalf.  Take ownership of internal communication flows and follow-ups where

required.

Qualifications:  Bachelor’s degree required; MBA or equivalent is a plus.  2–4 years of relevant experience, preferably in a fast-paced startup,

healthcare, or tech environment.  Strong organizational, writing, and interpersonal skills.  Experience in handling business documentation, quality compliance, and

procurement processes is a strong advantage.  Ability to multitask, manage deadlines, and adapt to changing priorities.  Proficiency in MS Office, Google Workspace, and online documentation tools.

What We’re Looking For:  A highly dependable, discreet, and detail-oriented individual.  Someone who takes initiative, communicates clearly, and works

independently with minimal supervision.  Willingness to work from our headquarters in Manipal and travel occasionally if needed.

Job Types: Full-time, Permanent

Pay: From ₹300,000.00 per year

Benefits:

• Health insurance
• Leave encashment
• Paid sick time
• Paid time off
• Provident Fund

Schedule:

• Day shift

Ability to commute/relocate:

• Udupi, Karnataka: Reliably commute or planning to relocate before starting work (Required)

Experience:

• Personal assistant: 1 year (Required)

Work Location: In person