Executive Assistant to Managing Director

EXECUTIVE ASSISTANT — TO THE FOUNDER

Experience: 3+ years

Salary: ₹120,000+ per month (based on skill and experience)

Location: 101, Legacy Square police line, wakad

Type: Full-time, on-site

ABOUT US

The Founder runs multiple things in parallel — an AI automation SaaS platform, a software development company, a creative and social media agency, and a personal coaching brand with live workshops. Every day means different priorities, different people, and constant context-switching. Right now, all of that lives in his head and his phone.

THE ROLE

This role is the second brain and single point of coordination for the Founder — calendar, communication, follow-ups, and keeping every ball from getting dropped across his businesses. If a meeting gets missed, a message gets lost, or a deadline sneaks up on him, that's this role's gap to close.

WHAT YOU WILL DO

- Own the Founder's calendar end-to-end — scheduling, rescheduling, protecting focus time, resolving clashes across multiple businesses without being asked

- Turn his voice notes and dictated messages into clear, organised tasks — he sends a lot of these, and brand/product names often come through garbled in transcription, so getting them right matters

- Track and chase open items across his businesses — the SaaS platform, the software company, the agency, his personal brand and workshops — so nothing sits waiting on him

- Coordinate with his team and hiring pipeline — following up with HR, developers, vendors and candidates on his behalf

- Prepare him for calls and meetings — have what he needs ready before he walks in, not after

- Manage travel, bookings and logistics for work commitments

- Handle inbox and WhatsApp triage — flag what's urgent, draft first-pass replies, handle what doesn't need him at all

- Keep a running, honest list of what's overdue, what's coming up, and what's been forgotten

- Manage documents, contracts and files so anything can be found in under a minute

- Represent him professionally when speaking to his team, vendors or clients on his behalf

WHAT WE ARE LOOKING FOR

- 3+ years as an Executive Assistant, Personal Assistant or similar — ideally supporting a founder or business owner directly, not just a department

- Sharp written English — you'll be drafting messages and following up on his behalf, and it has to read right

- Fast, organised, and doesn't need to be told the same thing twice

- Comfortable moving across very different worlds in the same day — software, creative content, sales, hiring — without getting flustered

- Discreet — you'll see business details, numbers and conversations that go no further than you

- Confident enough to chase people, including the Founder himself, without being pushy

- Comfortable with WhatsApp-first, voice-note-heavy communication, and good at figuring out what was actually meant

- Tech-comfortable — calendars, docs, spreadsheets, basic trackers — without needing hand-holding

BONUS POINTS

- Experience supporting a founder who runs more than one business at once

- Basic understanding of how a software company or creative agency actually runs

- Experience coordinating hiring or onboarding

- Comfortable in both Hindi and English

WHAT THIS ROLE IS NOT

- Not a receptionist or data-entry job

- Not a 9-to-6 clock-watching role — priorities shift through the day, and so does the work

- Not a role for someone who waits to be told what to do next

HOW TO APPLY

Send us:

1. Resume

2. Current salary, expected salary, notice period

3. A 3-4 line example of a time you kept something, or someone, organised and on track without being asked twice

Applications without the example will not be reviewed.

Mail to: hr@dhanode.com

Pay: ₹600,000.00 - ₹1,500,000.00 per year

Work Location: In person