Executive Assistant To Founder

Job Description

Key Responsibilities: Scheduling & Calendar Management: Manage and coordinate complex calendars, ensuring efficient time management. Schedule internal and external meetings, including executive team meetings, client calls, and stakeholder engagements. Anticipate scheduling conflicts and proactively resolve them. Prioritize and adjust meeting requests based on urgency and importance. Provide daily and weekly scheduling briefs to the executive. Meeting Coordination & Logistics: Arrange meeting locations, video conferencing, and necessary technology. Prepare and distribute agendas, briefing materials, and follow-up notes. Ensure timely reminders and pre-meeting preparations. Travel & Event Planning: Coordinate domestic and international travel, including flights, hotels, transportation, and itineraries. Adjust travel plans as needed due to changes or emergencies. Administrative Support: Act as a gatekeeper, screening and prioritizing calls and emails. Maintain and organize scheduling-related documents and records. Collaborate with other executive assistants and departments for cross-functional scheduling needs. Required Qualifications: Education: Bachelors degree or equivalent experience. Experience: 5+ years of experience in executive support, scheduling, or administrative roles. Skills: Exceptional organizational and time-management skills. Strong proficiency in Google Calendar, Microsoft Outlook, Zoom, and scheduling tools . Excellent written and verbal communication. Ability to maintain discretion and confidentiality. Problem-solving mindset and adaptability to changing priorities. Preferred Qualifications: Experience supporting C-level executives. Familiarity with project management tools. Ability to work in a fast-paced corporate/startup environment .