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Novartis
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Executive Assistant

Executive Assistant

Novartis

5 years

Andhra pradesh

Posted:8 months ago

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Job Description

Summary

The Executive Assistant will provide high-quality executive administrative support to the three Pillar Heads / Executive Directors- Business Solutions International. This role involves managing, planning, coordinating, and communicating administrative and organizational assignments with a high business impact. The Executive Assistant will act as an active business partner, ensuring productivity through routine administrative activities as well as non-routine activities and special projects.

About the Role

Executive Assistant

Location – Hyderabad # LI Hybrid

Major Responsibilities:

General Administrative Support:

Manage complex administrative and organizational assignments independently.
Handle general administrative tasks and maintain administrative processes.
Inform, advise, and support the Head of Business Solutions International and the team on processes, guidelines, and services specific to the department

Meeting and Travel Management:

Schedule and manage on-site, off-site, and virtual meetings across international time zones.
Organize and maintain logistics for business travel, including visas and reservations.
Submit expense reports as needed

Project Coordination:

Act as a project coordinator/manager for administrative projects, including design, planning, implementation, and communication.
Support optimization of current processes and introduction of new or modified processes

Documentation and Communication:

Prepare technical presentations, graphs, spreadsheets, and management reports.
Create and maintain contact lists, correspondences, and emails.
Take minutes during key meetings and department meetings

Stakeholder Management:

Cover all administrative tasks to manage internal and external stakeholders.
Arrange and follow up on national and international travel arrangements involving multiple locations and individuals

Minimum Requirements:

5+ years of experience providing administrative professional support to senior executives.
Experience working in a large, dynamic, fast-paced, and highly matrixed organization.
Experience arranging international travel and expense reimbursement.
Project management certification is a plus
Bachelor’s degree or equivalent experience.
Strong organizational and time-management skills, with the ability to prioritize tasks.
Excellent verbal and written communication skills, with keen attention to detail. Advanced technical skills including MS Word, Excel, and PowerPoint.
Tact and confidentiality in handling sensitive, confidential information. Ability to balance multiple priorities while remaining proactive, adaptable, and efficient.

Desired Skills:

Proactive thinking and managing challenges.
Effective communication and customer-focused solutions.
Cross-cultural experience and managing diversity.
Collaborating across boundaries and best practice sharing

Why Novartis: Our purpose is to reimagine medicine to improve and extend people’s lives, and our vision is to become the most valued and trusted medicines company in the world. How can we achieve this? With our people. It is our associates that drive us each day to reach our ambitions. Be a part of this mission and join us! Learn more here: https://www.novartis.com/about/strategy/people-and-culture
You’ll receive: You can find everything you need to know about our benefits and rewards in the Novartis Life Handbook. https://www.novartis.com/careers/benefits-rewards
Commitment to Diversity and Inclusion:
Novartis is committed to building an outstanding, inclusive work environment and diverse teams' representative of the patients and communities we serve. Join our Novartis Network: If this role is not suitable to your experience or career goals but you wish to stay connected to hear more about Novartis and our career opportunities, join the Novartis Network here: https://talentnetwork.novartis.com/network.

Why Novartis: Helping people with disease and their families takes more than innovative science. It takes a community of smart, passionate people like you. Collaborating, supporting and inspiring each other. Combining to achieve breakthroughs that change patients’ lives. Ready to create a brighter future together? https://www.novartis.com/about/strategy/people-and-culture

Benefits and Rewards: Learn about all the ways we’ll help you thrive personally and professionally.
Read our handbook (PDF 30 MB)

Division

International

Business Unit

Marketing

Location

India

Site

Andhra Pradesh

Company / Legal Entity

IN10 (FCRS = IN010) Novartis Healthcare Private Limited

Functional Area

Marketing

Job Type

Full time

Employment Type

Regular

Shift Work

VIDEO

Novartis is committed to building an outstanding, inclusive work environment and diverse teams' representative of the patients and communities we serve.

Accessibility and accommodation

Novartis is committed to working with and providing reasonable accommodation to individuals with disabilities. If, because of a medical condition or disability, you need a reasonable accommodation for any part of the recruitment process, or in order to perform the essential functions of a position, please send an e-mail to [email protected] and let us know the nature of your request and your contact information. Please include the job requisition number in your message.

Skills Required

support planning schedule logistics reports design optimization documentation graphs management certification communication word excel vision drive diversity network pdf marketing healthcare accessibility recruitment

Work Mode

On-site

Job Type

Part Time

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Executive Assistant