Envichem Specialty Chemicals & Polymers Pvt Ltd

Role & responsibilities Purchase Management: Source suppliers/vendors for required goods and services, negotiate pricing and terms, and issue purchase orders. Coordinate with internal departments to determine procurement needs and ensure timely procurement of goods. Maintain accurate records of purchase orders, supplier contracts, and pricing agreements. Maintaining Purchase Orders in Tally. Monitor supplier performance and address any issues or discrepancies in a timely manner. Evaluate supplier options and recommend changes to optimize procurement processes. Dispatch Coordination: Coordinate the dispatch of purchased goods to customers or internal departments, ensuring accurate picking, packing, and labeling. Arrange transportation and shipping logistics to ensure timely delivery of goods. Generate shipping documents and labels as needed, ensuring compliance with regulatory requirements. Track shipments and monitor delivery status to ensure on-time delivery and resolve any issues that may arise. Collaborate with warehouse and inventory teams to manage stock levels and availability for dispatch. Billing Management: Key Responsibilities: Invoicing and Billing: Tally ERP 9 & Accounting Knowledge must. Generate invoices accurately and in a timely manner, ensuring all billable items are included. Verify billing information for accuracy, including pricing, quantities, packaging and discounts. Coordinate with internal departments such as sales, finance, and operations to gather necessary billing information. Review contracts and agreements to ensure billing terms are in accordance with client agreements. Prepare and send invoices to clients via email, mail, or electronic billing systems. Maintain billing records and documentation for auditing purposes. Maintaining Sales Orders, Sales bills in Tally. Documentation and Reporting: Prepare reports on purchase and dispatch activities, including purchase orders, delivery schedules, and inventory levels. Analyze data to identify trends, patterns, and opportunities for process improvement. Maintain documentation related to purchase orders, supplier contracts, shipping documents, and inventory records. Provide regular updates to management on procurement and dispatch performance and suggest recommendations for improvement. Preferred candidate profile Skills and Qualifications: Bachelor's degree in Business Administration, Supply Chain Management, or a related field. Proven experience in procurement, supply chain management, or a similar role. Strong negotiation skills and the ability to build and maintain relationships with suppliers. Excellent organizational skills and attention to detail. Proficiency in inventory management software and MS Office suite. Strong analytical and problem-solving skills. Excellent communication and interpersonal skills. Ability to work independently and collaboratively in a fast-paced environment. Knowledge of regulatory requirements and quality standards related to procurement and dispatch processes is preferred.