FULL TIME / LONG TERM JOB Work with international customers / suppliers in a vibrant and learning environment. Interact with US/UK customers and suppliers. This position requires long term commitment to the job. Must have strong work ethic. Minimum 2-3 years of work experience in advanced Excel is essential for this role. Must have strong expertise in VLOOKUP, PIVOT TABLES, CONVERT PDF TO EXCEL A high level of accuracy with the capability to process purchase orders, proforma, invoice, shipments, Credit Note from suppliers, Maintain supplier ledgers, Bank Entries Great attention to detail and accuracy. Quality minded; motivated to seek out errors and inquire when something appears inaccurate EXPERT of MS Excel is MUST FOR THIS JOB Daily tasks include working in Excel with VLOOKUP, PIVOT TABLES, FORMATTING, REMOVING / HIGHLIGHTING DUPLICATES, CONVERT PDF TO EXCEL and other OTHER LOGICAL FUNCTIONS. Ability to coordinate with customers and suppliers over email and calls. Working knowledge and experience of handling files on Google Drive. Ability to interact over email & calls with US / UK customers and suppliers, manage shipments, proforma, invoices, prepare quotations. Calls can be scheduled out of official working hours as the job involves coordinating with US / UK customers, suppliers and warehouse staff. Overtime will be paid for working outside of normal shift. Must be fluent in spoken English. Everyday job involves working in MS Excel, Google Sheets and Gmail, preparing orders, processing quotation from suppliers, invoices, packing lists, updating payments and goods received in excel and emailing customers and suppliers invoices, BOL's, payment information, reminders on shipments, etc. Experience in tasks like Proforma & Invoice verification, Accounts receivable management, Accounts payable processing, Payment reconciliation, Payment processing, Bank reconciliation, Process invoices and ensure timely payments to suppliers, Maintain accurate financial records and updated accounting software regularly, Manage communication with vendors regarding billing and payment inquiries, Coordinate with US/UK/ India warehouse regarding deliveries of shipments and make export / import packaging list and invoices and update GR entries. You must have at least multiple years of work experience and basic knowledge of accounts like debit and credit. Reconcile supplier ledgers. Bank statement entries in excel. Running balance. *If you have advanced excel skills then you will be given preference over other candidates. We provide holidays on national holidays and festivals as per company rules. No paid leaves, casual leaves or PF is provided by our company. Incentives based on excellent performance. You must be willing to work for long term with the company to get incentives and other benefits / salary increases. This is not a BPO / KPO job, please apply only if you want to work in the publishing industry, education industry for long term. Preferred Candidate: MALE CANDIDATES PREFERRED. Well settled in Vadodara/ Married / B. Com / M. Com with vision to work as admin executive in a company for long term. Job Timings: Mon-Sat , 10am-7pm. (we do not operate night shift and working hours are normal day shift only) Good salary and incentives. Please view the link below for more details about our company & job openings http://edubooks.com/wp/recruiting/ Job Types: Full-time, Permanent Pay: ₹20,000.00 - ₹35,000.00 per month Work Location: In person
FULL TIME / LONG TERM JOB Work with international customers / suppliers in a vibrant and learning environment. Interact with US/UK customers and suppliers. This position requires long term commitment to the job. Must have strong work ethic. Minimum 2-3 years of work experience in advanced Excel is essential for this role. Must have strong expertise in VLOOKUP, PIVOT TABLES, CONVERT PDF TO EXCEL A high level of accuracy with the capability to process purchase orders, proforma, invoice, shipments, Credit Note from suppliers, Maintain supplier ledgers, Bank Entries Great attention to detail and accuracy. Quality minded; motivated to seek out errors and inquire when something appears inaccurate EXPERT of MS Excel is MUST FOR THIS JOB Daily tasks include working in Excel with VLOOKUP, PIVOT TABLES, FORMATTING, REMOVING / HIGHLIGHTING DUPLICATES, CONVERT PDF TO EXCEL and other OTHER LOGICAL FUNCTIONS. Ability to coordinate with customers and suppliers over email and calls. Working knowledge and experience of handling files on Google Drive. Ability to interact over email & calls with US / UK customers and suppliers, manage shipments, proforma, invoices, prepare quotations. Calls can be scheduled out of official working hours as the job involves coordinating with US / UK customers, suppliers and warehouse staff. Overtime will be paid for working outside of normal shift. Must be fluent in spoken English. Everyday job involves working in MS Excel, Google Sheets and Gmail, preparing orders, processing quotation from suppliers, invoices, packing lists, updating payments and goods received in excel and emailing customers and suppliers invoices, BOL's, payment information, reminders on shipments, etc. Experience in tasks like Proforma & Invoice verification, Accounts receivable management, Accounts payable processing, Payment reconciliation, Payment processing, Bank reconciliation, Process invoices and ensure timely payments to suppliers, Maintain accurate financial records and updated accounting software regularly, Manage communication with vendors regarding billing and payment inquiries, Coordinate with US/UK/ India warehouse regarding deliveries of shipments and make export / import packaging list and invoices and update GR entries. You must have at least multiple years of work experience and basic knowledge of accounts like debit and credit. Reconcile supplier ledgers. Bank statement entries in excel. Running balance. *If you have advanced excel skills then you will be given preference over other candidates. We provide holidays on national holidays and festivals as per company rules. No paid leaves, casual leaves or PF is provided by our company. Incentives based on excellent performance. You must be willing to work for long term with the company to get incentives and other benefits / salary increases. This is not a BPO / KPO job, please apply only if you want to work in the publishing industry, education industry for long term. Preferred Candidate: MALE CANDIDATES PREFERRED. Well settled in Vadodara/ Married / B. Com / M. Com with vision to work as admin executive in a company for long term. Job Timings: Mon-Sat , 10am-7pm. (we do not operate night shift and working hours are normal day shift only) Good salary and incentives. Please view the link below for more details about our company & job openings http://edubooks.com/wp/recruiting/ Job Types: Full-time, Permanent Pay: ₹20,000.00 - ₹35,000.00 per month Work Location: In person
FULL TIME / LONG TERM JOB Work with international customers / suppliers in a vibrant and learning environment. This position requires long term commitment to the job. Key Responsibilities: Working in Excel / Google Sheets with VLOOKUP, PIVOT TABLES, FORMATTING, REMOVING & HIGHLIGHTING DUPLICATES, CONVERT PDF TO EXCEL and other LOGICAL FUNCTIONS to perform following tasks: 1) Order Processing Maintaining & track open / closed customer purchase orders in google sheets Processing open orders by emailing purchase orders to suppliers correctly Following up over email with suppliers for proforma Verify & Process supplier proforma against purchase order and approving for payment Ensure timely payments to suppliers and updating entries in google sheet Verify & Process invoice from supplier and enter correctly in google sheet 2) Shipment processing Follow-up over email and phone with US/UK/INDIA suppliers for tracking number and shipment deliveries Maintaining in google sheet / excel records of received shipments (Goods Received) in UK/ INDIA / US warehouse. Including shorts / damages and credit notes Prepare customer invoice or shipping plans Prepare export invoice & packaging list for UK / INDIA warehouse Coordinate with US/UK/ India warehouse regarding deliveries of shipments Coordinating over emails and phone with freight forwarders for moving shipments Giving detailed shipping instructions to US warehouse and coordinating with them on email and WhatsApp Emailing customers and suppliers invoices, BOL's, payment information, reminders on shipments, etc. Manage communication with vendors regarding billing and payment inquiries 3) Reconciliation Bank reconciliation in Google Sheets Supplier Ledger Reconciliation in Google Sheets Maintain accurate financial records Key Qualifications & Skills: Experienced candidates only Minimum 2-3 years of work experience in advanced Excel is essential for this role. EXPERT of MS Excel is MUST FOR THIS JOB Must have expertise in Excel with VLOOKUP, PIVOT TABLES, FORMATTING, REMOVING / HIGHLIGHTING DUPLICATES, CONVERT PDF TO EXCEL and other LOGICAL FUNCTIONS. Must be fluent in spoken & written English Great attention to detail and accuracy. Quality minded; motivated to seek out errors and inquire when something appears inaccurate Well settled in Vadodara/ Married / B. Com / M. Com with vision to work as admin executive in a company for long term. If you have advanced excel skills & knowledge of QuickBooks then you will be given preference over other candidates. Ability to coordinate with US/UK suppliers and warehouse staff over email and calls. Working knowledge and experience of handling files on Google Drive. Work Environment: Office-based role, requiring regular attendance. Collaborative team environment with opportunities for professional growth. This role offers a competitive salary and an opportunity to work with a dynamic team in a growing organization. We provide holidays on national holidays and festivals as per company rules. No paid leaves, casual leaves or PF is provided by our company. Incentives based on excellent performance. You must be willing to work for long term with the company to get incentives and other benefits / salary increases. This is not a BPO / KPO job, please apply only if you want to work in the publishing industry, education industry for very long term. Job Timings: Mon-Sat, 10am-7pm. (we do not operate night shift and working hours are normal day shift only) High salary, Overtime payment and incentives. Please view the link below for more details about our company & job openings https://edubooks.com/careers/ Job Type: Full-time Pay: ₹30,000.00 - ₹40,000.00 per month Education: Bachelor's (Required) Experience: Back Office Executive: 3 years (Required) Language: English (Required) Location: Gorwa, Vadodara, Gujarat (Required) Work Location: In person
Overview: This is a hands-on, Excel-heavy administrative role focused on procurement execution, commercial tracking, and logistical follow-through within a small, fast-paced company. While many candidates may come from accounting or business admin backgrounds, the role is not pure accounting or logistics. It requires accuracy, speed, structure, and daily follow-up. The right candidate will treat the work as their responsibility - not just a checklist. Not Required: Pure accounting profiles (this is not a GL/reconciliation job) Formal logistics background (we do not want shipping coordinators or customs agents) Key Responsibilities: Fluent in English (written and spoken) Complete daily procurement tasks based on customer orders Communicate with suppliers via Email for quotations, lead times, and shipping documentation Track procurement data in Excel: quantities, pricing, landed cost tracking, arrival schedules Entry of Purchase Orders into QuickBooks Liaise with warehouse storekeeping teams to ensure goods flow from PO to arrival location Support inventory management: updating stock arrivals, purchase order matching, costing entries Maintain internal systems (Excel trackers + QuickBooks use) with up-to-date, accurate data Raise red flags early if data is missing, suppliers are non-responsive, or delays occur Assist with basic vendor accounting (invoices, payment approvals, costing matching) Daily Tools: Excel: Strong understanding of formulas, filters sorting, data entry discipline Email/WhatsApp: Fast written communication with suppliers and colleagues in clear formatting QuickBooks: Inputting PO, updating item receipts, assigning costs, strong proficiency in QuickBooks required Cin7 : Knows how to combine use Cin7 + QuickBooks Required Profile: Fluent in English (written and spoken) Degree in business, accounting, or commerce helpful, but not mandatory 1–3 years’ experience in procurement, inventory, commercial support, or admin Confident with Excel - use of VLOOKUP, SUMIFS, and structured sorting required High personal accuracy: You double-check your own numbers before others do Comfortable working under deadlines, across departments, and occasionally beyond hours Cultural Fit: Calm, methodical, quietly responsible Doesn’t wait to be spoon-fed Willing to learn structure and take ownership of their section Job Type: Full-time Job Types: Full-time, Permanent Pay: ₹30,000.00 - ₹40,000.00 per month Application Question(s): Do you know QuickBooks? Do you know advanced Excel? Have you maintained orders, purchase orders, invoices, shipments data in large google sheets? Language: English (Required) Work Location: In person
Overview: This is a hands-on, Excel-heavy administrative role focused on procurement execution, commercial tracking, and logistical follow-through within a small, fast-paced company. While many candidates may come from accounting or business admin backgrounds, the role is not pure accounting or logistics. It requires accuracy, speed, structure, and daily follow-up. The right candidate will treat the work as their responsibility - not just a checklist. Not Required: Pure accounting profiles (this is not a GL/reconciliation job) Formal logistics background (we do not want shipping coordinators or customs agents) Key Responsibilities: Fluent in English (written and spoken) Complete daily procurement tasks based on customer orders Communicate with suppliers via Email for quotations, lead times, and shipping documentation Track procurement data in Excel: quantities, pricing, landed cost tracking, arrival schedules Entry of Purchase Orders into QuickBooks Liaise with warehouse storekeeping teams to ensure goods flow from PO to arrival location Support inventory management: updating stock arrivals, purchase order matching, costing entries Maintain internal systems (Excel trackers + QuickBooks use) with up-to-date, accurate data Raise red flags early if data is missing, suppliers are non-responsive, or delays occur Assist with basic vendor accounting (invoices, payment approvals, costing matching) Daily Tools: Excel: Strong understanding of formulas, filters sorting, data entry discipline Email/WhatsApp: Fast written communication with suppliers and colleagues in clear formatting QuickBooks: Inputting PO, updating item receipts, assigning costs, strong proficiency in QuickBooks required Cin7 : Knows how to combine use Cin7 + QuickBooks Required Profile: Fluent in English (written and spoken) Degree in business, accounting, or commerce helpful, but not mandatory 1–3 years’ experience in procurement, inventory, commercial support, or admin Confident with Excel - use of VLOOKUP, SUMIFS, and structured sorting required High personal accuracy: You double-check your own numbers before others do Comfortable working under deadlines, across departments, and occasionally beyond hours Cultural Fit: Calm, methodical, quietly responsible Doesn’t wait to be spoon-fed Willing to learn structure and take ownership of their section Job Type: Full-time Job Types: Full-time, Permanent Pay: ₹30,000.00 - ₹40,000.00 per month Application Question(s): Do you know QuickBooks? Do you know advanced Excel? Have you maintained orders, purchase orders, invoices, shipments data in large google sheets? Language: English (Required) Work Location: In person
Overview: This is a hands-on, Excel-heavy administrative role focused on procurement execution, commercial tracking, and logistical follow-through within a small, fast-paced company. While many candidates may come from accounting or business admin backgrounds, the role is not pure accounting or logistics. It requires accuracy, speed, structure, and daily follow-up. The right candidate will treat the work as their responsibility - not just a checklist. Not Required: Pure accounting profiles (this is not a GL/reconciliation job) Formal logistics background (we do not want shipping coordinators or customs agents) Key Responsibilities: Fluent in English (written and spoken) Complete daily procurement tasks based on customer orders Communicate with suppliers via Email for quotations, lead times, and shipping documentation Track procurement data in Excel: quantities, pricing, landed cost tracking, arrival schedules Entry of Purchase Orders into QuickBooks Liaise with warehouse storekeeping teams to ensure goods flow from PO to arrival location Support inventory management: updating stock arrivals, purchase order matching, costing entries Maintain internal systems (Excel trackers + QuickBooks use) with up-to-date, accurate data Raise red flags early if data is missing, suppliers are non-responsive, or delays occur Assist with basic vendor accounting (invoices, payment approvals, costing matching) Daily Tools: Excel: Strong understanding of formulas, filters sorting, data entry discipline Email/WhatsApp: Fast written communication with suppliers and colleagues in clear formatting QuickBooks: Inputting PO, updating item receipts, assigning costs, strong proficiency in QuickBooks required Cin7 : Knows how to combine use Cin7 + QuickBooks Required Profile: Fluent in English (written and spoken) Degree in business, accounting, or commerce helpful, but not mandatory 1–3 years’ experience in procurement, inventory, commercial support, or admin Confident with Excel - use of VLOOKUP, SUMIFS, and structured sorting required High personal accuracy: You double-check your own numbers before others do Comfortable working under deadlines, across departments, and occasionally beyond hours Cultural Fit: Calm, methodical, quietly responsible Doesn’t wait to be spoon-fed Willing to learn structure and take ownership of their section Job Type: Full-time Job Types: Full-time, Permanent Pay: ₹30,000.00 - ₹40,000.00 per month Application Question(s): Have you maintained orders, purchase orders, invoices, shipments data in large google sheets? Experience: QuickBooks: 1 year (Required) Advanced Excel: 2 years (Required) Language: English (Required) Location: Gorwa, Vadodara, Gujarat (Required) Work Location: In person