Deputy Manager / Manager - Accounts Payable

Key Responsibilities

Accounts Payable Operations

• Lead and oversee the complete AP lifecycle including invoice processing, verification, booking, approvals, and payments.
• Ensure timely and accurate processing of vendor invoices in line with agreed SLAs and contractual terms.
• Manage high-volume, multi-location vendor transactions related to facility operations, AMCs, utilities, manpower, security, housekeeping, MEP services, and club operations.

Vendor Management & Reconciliation

• Oversee vendor ledger management and ensure periodic reconciliation of accounts.
• Resolve invoice mismatches,rate differences, and disputes in coordination with Operations, Procurement, and CRM teams.
• Maintain healthy vendor relationships while ensuring adherence to payment terms and compliance requirements.

Compliance & Statutory Payments

• Ensure compliance with all statutory requirements including GST, TDS, PF, ESI, Labour Cess, and other applicable laws.
• Monitor timely deduction, payment, filing, and reconciliation of statutory liabilities.
• Ensure proper documentation and audit trail for all compliance-related transactions.

Internal Controls & Governance

• Establish and strengthen internal controls to prevent duplicate payments, revenue leakage, and fraud.
• Ensure adherence to company policies, delegation of authority (DOA), and approval matrices.
• Continuously review and improve AP processes for efficiency and risk mitigation.

Audit & Reporting

• Lead internal, statutory, and external audits related to AP and vendor payments.
• Ensure timely closure of audit observations and implementation of corrective actions.
• Prepare and present MIS reports on AP ageing, overdue payables, vendor exposure, and cash outflow forecasts.

Cash Flow & Budgetary Control

• Support finance leadership in cash flow planning and working capital management.
• Monitor AP ageing and optimize payment cycles without impacting critical operations.
• Ensure payments are aligned with approved budgets and contractual obligations.

Team Leadership & Development

• Lead, mentor, and develop the AP team across corporate and site locations.
• Define clear roles, KPIs and performance expectations for team members.
• Drive process discipline, accountability, and continuous capability enhancement within the team.

Process Improvement & Digitization

• Drive automation and system enhancements in AP processes (ERP, workflow tools, vendor portals).
• Coordinate with IT and process owners for system upgrades and controls implementation.
• Promote standardization and best practices across sites.

Key Performance Indicators (Indicative)

• Timely processing and payment of vendor invoices
• Reduction in invoice disputes and rework
• Compliance accuracy (GST, TDS, statutory filings)
• Audit observations and closure timelines
• Vendor satisfaction and SLA adherence
• Process efficiency and automation effectiveness

Skills & Competencies

• Strong expertise in Accounts Payable, taxation, and statutory compliance
• Experience with ERP systems (SAP / Oracle / similar)
• Excellent analytical, reconciliation, and problem-solving skills
• Strong stakeholder and vendor management capabilities
• Leadership skills with a strong control mindset