1772 Calendar Management Jobs - Page 12

Efficiently manage calendar, schedule appointments, and coordinate meetings Arrange domestic and international travel itineraries Draft and prepare emails, reports, and other document Team coordination for meeting purposes Required Candidate profile 8-10 years of exp as EA with Strong written and verbal communication. Fluent in English Communication Travelling involved as our corporate office is Noida Sector 112

Personal Assistant|HiTechCity,Hyd|Pharma&Ayurvedic.37yrs exp, female pref. Manage calendar, travel, liaison, ops; act as CEO proxy. Excellent English/Hindi, MSOffice, high discretion. Competitive salary+bonus.

Execution Support Document offline meetings, share with HOD Track action points decided in the meetings attended by the HOD. Anticipate delays/challenges and find solutions with those concerned Follow up progress with respective persons/agencies Present progress regularly to HOD and highlight corrective actions where needed Coordination and planning for local meetings Analysis and Decision Support Identify and gather data required from various systems/persons/authorities Perform analysis; come up with findings and alternate decisions/ way forwards with pros and cons Executive Productivity Manage the directors calendar, prioritize urgent appointments with clear agenda along with Manish Optimize travels and arrange meetings to maximize Directors productivity during business trips Take minutes, circulate to attendees with action-responsibility matrix Communication Management (Later) Establish internal (leadership) and external (stakeholders) communication calendar for the HOD along with the OD & PR teams Discuss and evolve communication matters (both written and oral) with the HOD. Provide inputs to the respective teams accordingly for further detailing Obtain feedback and monitor effectiveness of the communications. Manage email communication as delegated/instructed by HOD Further responsibilities could get added in future. In fact, the EA should proactively suggest any that need to be added.

Seamless management of plans, events, and meetings for heads. Calendar management of Function head (Meetings, VCs, Calls, Travel Plans, External meetings, Internal meetings, and team reviews). Email Management (Screening of all incoming mailers, segregation, and scheduling for meeting requests). Letter writing & Email drafting. Good knowledge of Excel and PowerPoint. Coordination of all HR-related Activities. Preparation of summaries of meetings, actionable items, and delegations. Exposure to Secretarial practice and functions duties will be preferred. Job Location will be Vikhroli & Lower Parel.

We are seeking a highly organized, proactive, and trustworthy Personal Assistant (PA) to the Director . The ideal candidate will provide comprehensive administrative and personal support, manage schedules, coordinate communication, and ensure seamless day-to-day functioning of the Directors office. This role requires a high level of discretion, attention to detail, and the ability to handle sensitive information with the utmost confidentiality. Role & responsibilities Acting as a first point of contact for callers, dealing with emails and phone calls by responding, passing on messages or highlighting them for their managers attention Manage and maintain the Directors calendar, including scheduling appointments, meetings, and travel itineraries. Coordinate internal and external meetings, ensuring all necessary arrangements are made in advance. Act as a liaison between the Director and internal teams, clients, partners, and other stakeholders. Prepare reports, presentations, correspondence, and other documentation as required. Organize and maintain files and records, both physical and digital. Handle confidential documents and information with discretion. Accompany the Director to meetings or events when required and take minutes or follow-ups. Manage personal tasks or errands as assigned by the Director (e.g., bookings, reminders, personal purchases). Track tasks, deadlines, and ensure timely follow-up on deliverables. Screen phone calls, emails, and inquiries, and respond or delegate as appropriate. Assist with office-related administrative duties, when necessary. Preferred candidate profile Bachelor's degree in Business Administration, Management, or a related field preferred. Proven experience as a Personal Assistant, Executive Assistant, or in a similar administrative role. Excellent verbal and written communication skills. Strong organizational and time management skills. Ability to multitask and prioritize under pressure. High level of professionalism and discretion. Proficient in MS Office (Word, Excel, PowerPoint, Outlook) and basic tech tools. Flexible and adaptable to changing priorities. Strong interpersonal skills and a positive attitude.

Roles & Responsibilities: Ability to manage and handle complex and detailed calendars, dealing with multiples and or urgent meeting conflicts, setting up of meetings and conference calls, internally and externally. Handle all associated logistical aspects • Ability to work in a fast paced, ever changing environment and to effectively handle multiple priorities with a calm, professional and willing attitude • Ability to answer phones professionally, field phone calls, address issues or redirect as appropriate, and distribute messages in a timely and appropriate manner • Coordinate travel arrangements (air, hotel accommodations and ground transportation); prepare detailed itineraries, required travel visas/documents, and assure accuracy and timely delivery of plans/tickets to travelers • Process invoices and T&E expense claims for team members timely. Ensure all policies are followed and items are processed within provided guidelines. Act as a subject matter expert for policies and procedures • Open to taking on increased and/or new responsibilities at any time • Assist with overflow, special projects, assistant back-up coverage and day-to-day task

Role & responsibilities Executive Assistant to Managing Director (2-4 Years Experience) About the Company Join a dynamic team led by an accomplished Managing Director in a growth-driven organization committed to excellence and innovation. This role offers an opportunity to develop your professional skills, work closely with top leadership, and contribute to the companys ongoing success. Position: Executive Assistant to MD Experience Level: 2-4 years Location: Markal, Pune Work mode: Work from Office Weekly offs: Thursdays and alternate Sundays Language Requirement: Must be fluent in English (This is a must. Please do not apply if you struggle to communicate in English) Key Responsibilities Manage and coordinate the MDs calendar and appointments Prepare meeting agendas, take accurate minutes, and follow up on action items Draft and review letters, emails, reports, and presentations Provide administrative support for travel arrangements, expenses, and itinerary organization Serve as the first point of contact between the MD and internal/external stakeholders Maintain high levels of confidentiality and professionalism at all times Support the MD in day-to-day operations and ad-hoc projects Requirements Bachelors degree in any discipline 2-4 years of relevant work experience, preferably in administration or support roles Excellent written and spoken English; confident communicator Strong organizational skills with attention to detail Ability to prioritize, multitask, and meet deadlines under pressure Proficiency in MS Office Suite (Word, Excel, PowerPoint) A proactive attitude, willingness to learn, and a problem-solving mindset Desired Attributes Discretion and integrity in handling sensitive information Eagerness to work in a fast-paced environment Positive approach to new challenges What We Offer Exposure to senior management decision-making Opportunities for professional development Supportive and collaborative work culture Competitive salary and benefits package If you are eager to learn, have a knack for organization, and want to jump-start your career supporting a business leader, we encourage you to apply!

As a receptionist, you will be responsible for greeting and welcoming guests upon their arrival at the office. You will efficiently direct visitors to the appropriate person and office, ensuring a smooth and professional experience. Keeping the reception area tidy and well-presented with all necessary stationery and materials will be part of your daily duties. Handling incoming mail and deliveries, as well as maintaining office security by following safety procedures and controlling access through the reception desk, will be crucial in this role. Updating calendars, scheduling meetings, and performing various clerical tasks such as filing, photocopying, transcribing, and faxing are also key responsibilities. Additionally, as a receptionist, you will be responsible for arranging travel and accommodations when needed and preparing vouchers. This full-time position offers the benefit of provided food and follows a morning shift schedule. The ideal candidate for this role should have a diploma (preferred) and at least 2 years of total work experience. Proficiency in English and Hindi languages is preferred. The work location for this position is in person.,

The Executive Assistant at Violet InfoSystems plays a crucial role in providing support to the executive team, ensuring the efficient and seamless day-to-day operations of the company. This position requires exceptional organizational abilities, the capacity to handle sensitive information with discretion, and a strong aptitude for managing complex schedules and administrative tasks. As the Executive Assistant, your responsibilities will include managing and organizing calendars, scheduling appointments, meetings, and travel arrangements for executives. You will be responsible for handling correspondence, drafting emails and letters, managing incoming mail, and ensuring timely responses. A key aspect of this role involves proactively managing the Director's calendar, prioritizing strategic tasks and urgent matters, and ensuring optimal time allocation. You will coordinate with various departments and external stakeholders to schedule meetings, events, and conferences, thereby integrating seamlessly into the Director's schedule. Anticipating and resolving scheduling conflicts and providing reminders for upcoming commitments will be part of your duties. Acting as the primary point of contact for internal and external stakeholders regarding the executive team is an essential aspect of your role. You will be responsible for coordinating and facilitating communication between departments and external parties to ensure clarity and efficiency. Furthermore, you will be involved in organizing and preparing for meetings, setting agendas, preparing materials, and ensuring technology setup for virtual meetings. Taking minutes during meetings and following up on action items will also be part of your responsibilities. Additionally, you will assist in managing projects, coordinating with different teams, and ensuring project deadlines are met. You will provide support in project-related research and preparation of presentations. Document management and reporting tasks will involve preparing and editing documents such as reports, memos, and presentations. Maintaining a filing system for sensitive and confidential company documents will also be part of your role. Financial management responsibilities will include assisting with expense reporting and budget tracking for the executive team. You will handle invoicing and collaborate with the finance department for approvals and processing. Qualifications for this role include proven experience as an executive assistant or in a similar administrative position, excellent written and verbal communication skills, strong organizational and time management abilities, proficiency in Microsoft Office Suite, and familiarity with other business tools and software. Discretion and confidentiality are crucial qualities for this role. The ideal candidate should possess a bachelor's degree in business administration, communications, or a related field. Additional requirements include the ability to work under pressure, meet tight deadlines, and adapt to changing business needs and environments. This is a full-time position with benefits including Provident Fund. The work schedule is during the day shift, and the work location is in person. If you meet the specified criteria and are interested in this position, please share your updated resume at careers@violetinfo.com. Only female candidates aged between 21 to 30 years with 1 to 5 years of experience in the IT/Software industry are preferred for this role. Candidates from Mumbai Suburban locations (Bhayandar to Churchgate) are encouraged to apply. For more details, you can contact +917208076190 or +91 9372974661.,

You will be the ideal candidate for the role of HR & Admin Executive if you are smart, proactive, and well-organized. In this position, you will provide executive-level support to senior leadership, handle day-to-day coordination, office administration, and various administrative tasks. While the title suggests HR responsibilities, this role primarily focuses on administrative and executive support with minimal HR duties. Your key responsibilities will include providing day-to-day assistance to the leadership team by managing calendars, coordinating meetings, and making travel arrangements. You will be responsible for preparing reports, presentations, and internal communications as needed. Additionally, you will interact with internal teams and external vendors to ensure smooth operational flow. Organizing company events, internal meetings, and following up on action items will also be part of your role. You will play a crucial role in maintaining the overall smooth functioning of the office daily. Basic HR tasks such as managing attendance records, onboarding paperwork, and coordinating employee documentation will also be within your scope of responsibilities. To excel in this role, you must be willing to work a 6-day week at the Banaswadi office and have proficiency in Kannada. A bachelor's degree in any field and a minimum of 2 years of experience in an executive assistant, admin, or coordination role are required. Strong organizational and communication skills, attention to detail, effective time management, and the ability to multitask will be essential for success in this position. As an HR & Admin Executive, you will enjoy benefits such as a salary ranging from 4 to 6 LPA based on experience, the convenience of working from a well-connected office in Banaswadi, and the opportunity to work closely with leadership in a dynamic real estate company. You will thrive in a learning and growth environment that offers diverse responsibilities and challenges to help you develop professionally.,

We're seeking a proactive, highly organized Office Manager/Administrator cum Executive Assistant to lead day-to-day operations in our India office. This role ensures a smooth, efficient, and professional workplace experience while supporting teams across HR, IT, and operations. Someone who can manage several concurrent activities, with strong multitasking, prioritization, organizational, and time management skills. Ideal candidate has 2-4 years of admin experience, takes ownership, and thrives in a fast-paced, cross-functional setting. What You'll Do Office Operations & Vendor Management Oversee inventory and restocking of office supplies, pantry items, and disposables. Manage vendor relationships (e.g., courier, pantry, stationery, maintenance); request quotes, process invoices, and track deliveries. Liaise with building management for repairs, facility issues, and safety compliance (e.g., fire drills, first aid supplies). Maintain visitor management protocols, guest badges, and general office security. Travel, Events & Culture Arrange complex domestic and international travel, including hotels, transportation, and itineraries. Attend conferences with executives as needed (limited travel required) Plan office events, team gatherings, and U.S. leadership visits; handle logistics such as venues, catering, and equipment. Support office culture through celebrations, team-building activities, and Google Meet room setups. Employee Experience & HR Support Prepare onboarding kits, manage ID/access cards, and support a seamless first-day experience. Collect equipment during offboarding and ensure proper coordination with IT. Maintain records of office assets, access logs, and employee-related admin docs. Executive Assistant to India Head Schedule meetings, manage calendars, and balance competing priorities Prepare briefing materials and executive bios before meetings and engagements. Assist in creating presentations and meeting agendas. Coordinate cross-functionally with internal teams for the smooth execution of executive requests and projects Arrange complex domestic and international travel, including hotels, transportation, and itineraries Attend conferences with executives as needed (limited travel required) Who you are 2-4 years of experience supporting executives, with a background in workplace operations. Enthusiastic, resourceful, dependable, and organized with strong attention to detail and the ability to manage multiple priorities. Skilled at vendor management, procurement support, and invoice tracking. Comfortable with tools like Slack, Google Workspace, and IT ticketing systems. Service-oriented, self-motivated, and comfortable taking ownership with minimal oversight. Superior verbal and written communication skills and a sharp attention to detail Proven ability to handle confidential information with discretion Above and beyond attitude, no job too big or too small A planner with a sense of urgency who has previous experience in office operations. Comfortable managing priorities while supporting multiple leaders. Highly proficient in PC & Mac Systems, Google Suite, and Microsoft Office. Nice to Have Experience supporting distributed teams or technical departments. Familiarity with workplace compliance, safety protocols, and visitor management systems. Comfortable working across time zones and adapting to a global support structure. Some of the industry-leading benefits we offer include: Competitive salary Group Health Insurance Policy Group Accident/Disability Insurance Remote Work Options Employee Referral Program Food and Beverages Stock options

Calendar, Traveling booking

calendar Management. Coordinate internal and external meetings. Travel Arrangement. Maintain confidentiality. Liaise with stakeholders. Proven experience as an EA Strong written & verbal communication. Proficient in Microsoft Office Suite.

Position Details: Executive Assistant Experience: 2 to 4 years What You Will Do: Founder Enablement: Act as the right hand to both founders managing priorities, follow-ups, and execution of critical initiatives across departments. Cross-Functional Coordination: Track and support progress on key initiatives spanning delivery, hiring, finance, product, and strategy. Strategic Support: Prepare meeting briefs, internal notes, strategic presentations, and reports for internal and external stakeholders. Execution Oversight: Ensure momentum on founder-led decisions and push for structured execution across the company. Review & Planning: Assist in driving executive reviews, strategic offsites, and cross-functional planning sessions. Communication Facilitation: Act as a communication bridge ensuring clarity and alignment across teams and leadership. Thought Partnership: Synthesize data, frame discussion points, and offer insights and perspectives when needed. Relationship Building: Build trust with legacy team members and gently influence change across the organization. What You Will Bring: Experience: 2 to 4 years of experience (post-MBA preferred) in consulting, strategy, operations, or similar fast-paced roles. Business Acumen: A sharp understanding of how business decisions impact execution, people, and revenue. Adaptability: Ability to work with two very different founder styles analytical and instinctive and support both effectively. Structured Thinking: Strong analytical and problem-solving skills with the ability to bring order to ambiguity. Communication: Excellent written and verbal communication skills for diverse internal and external audiences. Execution Drive: A proactive mindset with a bias for action and follow-through on high-priority tasks. Emotional Intelligence: High EQ to navigate interpersonal dynamics, resolve conflicts, and influence stakeholders. What Will Make You Stand Out: Leadership Potential: A desire and capacity to grow into a future business leader. Organizational Savvy: Ability to drive outcomes without direct authority by influencing and collaborating. Observation & Insight: Capability to spot patterns, gaps, and opportunities in people, processes, and decisions. Resilience: Patience to win over legacy teams by adding consistent, real value not just positional authority. Curiosity: Strong interest in understanding how companies grow, scale, and navigate challenges from the inside out. Technical Skills and Qualification: Key Skills: Stakeholder Management, Strategic Planning, Internal Communications, Cross-Functional Collaboration, Data Synthesis, Presentation Design, Business Analysis, Meeting Management, Emotional Intelligence. Minimum Qualification: MBA, Degree in Computer Science, Information Technology, or a related field, or equivalent practical experience, from a reputed institution (02 years post-MBA work experience preferred).

6- days Working Travel Arrangement Calendar management Ticketing Meeting Arrangement Email Handling Good Communication Skills Google sheets An Executive Assistant (EA) provides high-level administrative, organizational, and logistical support to executives, often managing their schedules, communications, and travel arrangements

Position Name : EA to COO Ports & Terminals Commercial, Operations and Engineering Job Band : 3 ROLES & RESPONSIBILITIES Job Purpose/Objective Assist COO Ports & Terminals Commercial, Operations and Engineering for Managing his office, and other teams as required. Handle all the administrative needs like scheduling appointments, answering phone calls, and replying to correspondence as necessary. Key responsibilities Manage scheduling for COO, meetings including agendas, Coordinate calendar management, as well as information flow as directed by the COO. Provide administrative support to the COO including mail, emails and handling phone calls COO as per guidance Manage Business travel, accommodation and logistics arrangements for the COO and the Regional teams reporting to COO as directed. Ensure all expenses reports such as travel claims, entertainment expenses, etc are submitted for approval. Maintenance of filing and contacts database. Maintain professionalism and strict confidentiality with all data, information and exchanges. Should be able to summarize, contextualize and analyse reports and data in collaboration with the relevant stakeholders and quickly turnaround relevant presentations / reports / data as needed. Liaison with Internal and External Stakeholdersas necessary from time to time. Support with onboarding of new team members. Maintain team leave records. QUALIFICATIONS & COMPETENCIES Skills and Competencies Should have done secretarial course Knowledge of shorthand. Good communication skills Strong organizational abilities and analytical skills Proficiency in using Microsoft Office especially excel and powerpoint Total experience of more than 8-10 years and should have worked with senior leadership for couple of years Pleasing and dynamic personality and should be a team player Ready to take up additional responsibility Proactive & Assertive. Delivers on time Educational Qualification (min) Graduation Range/ Min no of years - of overall Experience required : 7-10 years

Job Opportunity: Executive Assistant to COO Location: Stellar Okas 1425, 4th floor, Sector 142, Greater Noida Company: First Meridian Global Services Position Type: Full-Time Salary: 40k CTC/Month We are seeking a proactive, detail-oriented, and highly organized Executive Assistant to support our senior leadership at the COO level. The ideal candidate will manage high-level scheduling, coordinate critical meetings, handle confidential information with discretion, and act as a key communication link internally and externally. Key Responsibilities: Manage and maintain the executives calendar — scheduling meetings, appointments, and travel. Participate in all meetings and take critical action notes for timely execution by relevant stakeholders. Act as a gatekeeper for internal and external communications on behalf of the executive. Prepare reports, presentations, and professional correspondence as needed. Organize logistics for meetings including agenda creation and minute documentation. Handle sensitive and confidential information with integrity and professionalism. Track deliverables, follow-up tasks, and assist in ongoing project coordination. Liaise with internal departments and external partners/stakeholders on the executive’s behalf. Qualifications & Skills: Excellent organizational and time management skills. Strong written and verbal communication abilities. Proficient in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint) and digital scheduling tools. Ability to multitask, prioritize, and meet deadlines under pressure. High level of discretion and professionalism. Proactive approach with the ability to anticipate needs. Strong interpersonal skills and a team-oriented mindset. Contact for Application / More Info: Mitali Sinha +91 8800211436 First Meridian Global Services

Greet and welcome guests as soon as they arrive at the office Direct visitors to the appropriate person and office Answer, screen and forward incoming phone calls Ensure reception area is tidy and presentable, with all necessary stationery and material (e.g. pens, forms and brochures) Provide basic and accurate information in-person and via phone/email Receive, sort and distribute daily mail/deliveries Maintain office security by following safety procedures and controlling access via the reception desk (monitor logbook, issue visitor badges) Order front office supplies and keep inventory of stock Update calendars and schedule meetings Arrange travel and accommodations, and prepare vouchers Keep updated records of office expenses and costs Perform other clerical receptionist duties such as filing, photocopying, transcribing and faxing

JD Executive Assistant to Chairman and MD Key Responsibilities Manage the executives calendar, schedule appointments, and coordinate meetings (internal and external) Handle all travel arrangements including flight bookings, visa processing, hotel reservations, and ground transport Prepare and organize documents, presentations, and reports for internal and external meetings Maintain strict confidentiality on sensitive business matters Act as a point of contact between the executive and internal/external stakeholders Track and follow up on key action items, deadlines, and deliverables Manage expense reports, reimbursements, and office procurement as required Coordinate with other departments and assist in organizing leadership reviews, team events, and strategic offsites Support day-to-day administrative and operational functions Key Requirements Bachelors degree in any discipline; additional certification as an Executive Assistant or in Office Administration is a plus 4–8 years of experience in a similar role supporting Chairman/MD or senior leadership Excellent written and verbal communication skills High level of proficiency in MS Office (Word, Excel, PowerPoint, Outlook) Strong time management , Flexible and multitasking abilities Ability to work with discretion, integrity, and a strong sense of responsibility

Manage the daily/weekly/monthly agenda and arrange new meetings and appointments Prepare and disseminate correspondence Support and facilitate the completion of regular reports Make travel arrangements Proven work experience as a Secretary

Key Responsibilities: Executive Support: Provide comprehensive administrative and strategic support to Owner. Manage her calendar, schedule meetings, and ensure all commitments are fulfilled smoothly. Draft and review emails, reports, presentations, and other communication as required. Travel Management: Accompany Owner on official travel (domestic and international). Handle travel arrangements including flight bookings, hotel reservations, ground transport, itineraries, and expense management. Office Coordination: Coordinate with internal departments and external stakeholders on behalf of Owner. Ensure seamless execution of daily office operations and high-priority tasks. Confidentiality and Discretion: Handle sensitive and confidential information with utmost discretion. Maintain professionalism while interacting with senior leadership and external parties. Stakeholder Communication: Act as the point of contact between Owner and internal/external stakeholders. Follow up on pending matters and ensure timely resolution and feedback. Event & Meeting Coordination: Organize meetings, conferences, and special events. Prepare agendas, record minutes, and track follow-up action items. Professional Experience: Must have 10+ years of experience assisting top management, company owners, or promoters . Proven track record of supporting high-level executives in fast-paced environments.

Hiring for Executive Assistant to CEO Day Shift Fixed Saturday & Sunday off Package up to 5.5 LPA Location - Noida For more details Call @ 9899487873

Position: Executive Assistant To CEO Manage CEO's calendar and set up meetings Make travel and accommodation arrangements Day Shift Note - only female candidates required Package up to 6LPA Location - Noida Contact HR - 9899487873

The role in a gist: We are seeking a highly organized, proactive, and detail-oriented Executive Assistant to provide comprehensive administrative support to our senior leadership. The ideal candidate will have strong communication skills, excellent time management, and the ability to handle sensitive information with discretion. What you will work on: Manage and maintain the executives calendar, including scheduling appointments, meetings, and travel itineraries Prepare reports, presentations, and correspondence on behalf of the executive Attend and take notes during meetings, prepare minutes, and follow up on action items Coordinate logistics for internal and external meetings, including venue, agenda, and participants Manage emails and communications, prioritizing urgent and confidential matters Serve as a liaison between the executive and internal/external stakeholders Handle travel arrangements including booking flights, accommodations, and processing expenses Assist with project tracking and ensure deadlines and deliverables are met Maintain records, documents, and files in an organized and accessible manner Support in planning events, town halls, and other corporate functions as needed The ideal candidate: Bachelors degree in Business Administration, Management, or a related field MBA or postgraduate degree preferred (not mandatory) Proven experience as an Executive Assistant or in a similar administrative role Experience supporting C-suite executives Strong proficiency in MS Office Suite (Excel, Word, PowerPoint, Outlook) Excellent written and verbal communication skills High level of discretion and confidentiality Strong organizational and multitasking abilities Ability to work independently and under pressure Flexibility to adjust to changing priorities and deadlines Professional demeanor and positive attitude

EA to CEO fr Auto Component ind Any graduate 3-5 yr exp as EA coordinate meetings/appointment/travel arrangement/ logistics fr meetings & conferences prioritize incoming calls, draft emails presentations, reports, organized file system for imp doc Required Candidate profile Asst CEO for special project Track project timeline & deliverable Cordinate wid cross functional teams fr project success Good in Excel, Power Point, outlook Salary 38-40k pm CTC early joiner prefered