1772 Calendar Management Jobs - Page 11

As an Executive Assistant with 3-5 years of experience, you will be responsible for providing high-level administrative support to executives. Your role will involve managing schedules, coordinating meetings, handling correspondence, and ensuring efficient communication within the organization. You will be expected to prioritize tasks, organize files, and make travel arrangements as necessary. The ideal candidate for this position should possess a degree in any field and have strong organizational skills, attention to detail, and excellent communication abilities. You should be proficient in Microsoft Office applications and have the ability to multitask effectively. Experience in a similar role and knowledge of office management tools will be an advantage. This role is based at the Lalbagh Head Office in Bangalore. You will work closely with senior management to facilitate smooth operations and contribute to the overall success of the organization. If you are a proactive individual with a proactive mindset and a dedication to supporting executives in their roles, we encourage you to apply for this position.,

The ideal candidate for this role should possess excellent communication skills and have experience in calendar management for executives. You will be responsible for aiding executives in preparing for meetings, responding to emails, and handling document requests on their behalf. Additionally, you will be expected to draft slides, meeting notes, and documents for executives. As the go-to person for all client needs, you will directly support clients in daily administration, calendar management, travel schedules, project coordination, delivering presentations, answering calls, and more. You will serve as a spokesperson for the client on all matters and provide administrative support. In the absence of the client, you will be required to make administrative decisions and take action on their behalf. Managing a high-volume travel schedule will also be part of your responsibilities. You will help conserve the client's time by handling correspondence, drafting letters and documents, collecting and analyzing information, and initiating telecommunications. Coordinating projects by capturing timelines and strategies, as well as delivering progress updates, will be essential. Other duties include preparing meeting rooms for appointments, coordinating schedules, greeting customers and clients before meetings, and keeping, preparing, and distributing minutes of meetings. This is a full-time position with benefits such as health insurance, paid sick time, and provident fund. The work schedule is during the day shift, and the preferred candidate should have at least 1 year of total work experience. The work location for this role is in-person.,

We're seeking an experienced Personal Assistant with 4-8 years of experience Key Responsibilities: 1. Manage calendars, schedules, and appointments. 2. Take accurate minutes during meetings and distribute to relevant stakeholders. 3. Handle email correspondence, respond to routine inquiries, and flag important messages. 4. Coordinate travel arrangements, itineraries, and expense reports. 5. Maintain organized digital and physical files, ensuring confidentiality. 6. Provide administrative support, including preparing documents and presentations. Requirements: 1. 4-8 years of experience as a Personal Assistant or in a similar role. 2. Excellent organizational, communication, and interpersonal skills. 3. Proficiency in Microsoft Office. 4. Ability to maintain confidentiality and handle sensitive information. Walk in: Time : 10:30am to 5:30pm Date : 23rd July 2025 TO 25 July 2025 Contact: Mounika- 7093748181 or 04067779332 Venue : Yashoda Corporate Office Plot No 64 8-2-248/1/7/64, Cooperative Housing Society, Nagarjuna Hills, Panjagutta. Icici bank Lane First Left & First Right Yashoda Building

(Only Male apply )Manage daily schedules, calendars, and appointments. Organize meetings, prepare agendas, and take minutes. Coordinate travel arrangements and accommodation bookings. Handle confidential business correspondence and documentation. Required Candidate profile Any Graduate & Excellent verbal and written communication skills in English and Hindi. Proficiency in Microsoft Office (Word, Excel, PowerPoint, Outlook) Smart & presentable must.

About the Role : We are seeking a highly organized and proactive executive assistant to support our CXOs in managing their daily operations. This is a high-visibility role requiring confidentiality, discretion, and a strong sense of ownership. Role & responsibilities : Administrative Support: Manage and maintain executives' calendars, scheduling meetings, and coordinating appointments. Organize and prepare documents for meetings, presentations, and reports. Time and Task Management: Prioritize and manage multiple tasks and projects with minimal supervision. Ensure deadlines are met and follow up on action items to ensure completion. - Communication and Correspondence: Act as the point of contact between executives and internal/external stakeholders. Draft, review, and edit emails, letters, and other forms of communication. Travel Coordination: Arrange travel plans, itineraries, and accommodations for executives. Process expense reports and ensure timely reimbursements. Meeting and Event Coordination: Plan and organize meetings, events, and conferences, including logistics and materials. Record minutes of meetings and follow up on action items. Confidentiality and Professionalism: Handle sensitive information with utmost confidentiality and discretion. Maintain a professional demeanor in all interactions. Required skills and qualifications : Ability to prioritize and reprioritize tasks dynamically based on urgency, business impact, and shifting priorities. Flexible team player, willing to adapt to changes and unafraid of challenges. Ability to maintain confidentiality of information related to the company and its employees . Preferred skills and qualifications : Graduate/Postgraduate in any discipline. Strong stakeholder management skills. Proficiency with Google Workspace/MS Office and calendar tools.

Provides high-level administrative support to Director, managing schedules, communication. Acts as a key liaison between the Director and internal/external stakeholders, ensuring smooth workflow, prioritization of task, and efficient time management.

Role & responsibilities 1. Business Analysis & Reporting Analyze business performance metrics and financial data to assist in strategic planning. Create dashboards, pivot tables, and advanced Excel reports for ongoing business reviews. Track KPIs and generate insights to support decision-making. Coordinate with cross-functional teams for data gathering and alignment. Analyze sales, operations, and financial data to identify business trends. Support preparation of annual business plans, budgets, and strategic reviews. Create dashboards, MIS reports, and business insights for informed decision-making 2. Executive Assistant Responsibilities Work closely with the Director to support strategic and operational priorities. Manage schedules, prepare briefings, and facilitate internal/external communication. Draft presentations, business reviews, and reports for board/external stakeholders. Organize and coordinate leadership meetings, offsites, and follow-ups. 3. Project Management Lead or assist in execution of cross-functional projects as per MDs directives. Monitor key KPIs and ensure timely completion of high-impact initiatives. Collaborate with departments to troubleshoot challenges and escalate risks. 4. Strategic Support Participate in business strategy formulation and execution. Assist in M&A evaluations, new business pitches, or investor communications if applicable. Provide a second line of thought in critical decisions.

Department: Administration / Executive Office Timings: Night Shift (Mountain Time) Location: Hyderabad - Work From Home. Job Summary: We are looking for a highly organized, proactive, and professional Executive Assistant (EA) to support our CEO. The EA will manage scheduling, communication, and coordination tasks, acting as a gatekeeper and a key liaison across internal and external stakeholders. Key Responsibilities: Calendar & Schedule Management: Coordinate and manage complex calendars and appointments. Schedule meetings, conferences, and travel itineraries. Communication & Correspondence: Draft, review, and manage emails, memos, and other documents. Handle incoming communications with professionalism and confidentiality. Meeting Support: Prepare agendas, take minutes, and follow up on action items. Organize and coordinate board and leadership team meetings. Travel & Logistics: Arrange domestic and international travel (flights, hotels, visas). Prepare detailed travel itineraries and manage expense reports. Administrative Tasks: Manage confidential files, documents, and reports. Track tasks, projects, and deadlines to ensure timely completion. Stakeholder Coordination: Serve as a point of contact for internal teams, clients, and partners. Support company events, presentations, and communications as needed. Required Skills & Qualifications: Bachelors degree in Business Administration or related field (preferred). 35 years of experience as an Executive Assistant or in a similar role. Strong organizational and multitasking abilities. High level of discretion and confidentiality. Excellent written and verbal communication skills. Proficiency in MS Office (Word, Excel, PowerPoint, Outlook) and digital tools like Google Workspace, Zoom, or Slack. Professional demeanor and a proactive attitude. Preferred Qualities: Ability to anticipate needs and take initiative. Experience working with senior leadership in a fast-paced environment. Strong attention to detail and problem-solving skills.

Urgent requirement for the post of Executive Assistant to Director for renowned Real Estate developer in Pune. Key responsibilities - Calendar Mgmt, Travel Mgmt, Project feasibility studies, MIS, Data Analysis, Liason, Co-ordination, Business support Required Candidate profile Required 10+ years of experience as an Executive Assistant. Young, smart, & tech-savvy professional with excellent communication skills. (Excel & PowerBi must) preferably from real estate sector.

Nature of The Job This role provides high-level administrative support to the UK People leadership team, especially working closely with the Global Chief People Officer. The ideal candidate is highly organized, tech-savvy (particularly with MS Excel and PowerPoint), and demonstrates exceptional written English skills. The position requires a high degree of maturity, confidentiality, and a solid understanding of corporate communications, making it suitable for someone with prior experience as a PA to senior leaders. Job Purpose To efficiently manage the executive diary, coordinate meetings, create and maintain documentation and presentations, and assist with internal and external communications To act as a trusted administrative partner, ensuring seamless support across tasks with attention to detail and sound judgment. Key Accountability Actions Diary & Calendar Management Proactively manage and optimize daily schedules, appointments, and travel arrangements. Ensure executives are well-prepared for meetings and engagements. Communication & Correspondence Draft, proofread, and format official letters, emails, memos, and HR communications. Ensure all written communication is accurate, grammatically correct, and aligns with corporate tone. Excel & PowerPoint Support Strong working knowledge of Excel (formulas, pivot tables, charts). Prepare compelling and well-structured PowerPoint presentations Meeting Coordination Schedule and organize cross-functional meetings, take minutes, and ensure follow-up actions are tracked. Coordinate with internal departments and external vendors as required. Confidential Records & Filing • Maintain confidential documents data protection policies. Purchasing • Set up new suppliers, raise Pos, ensure payment of invoices and manage HR supplier queries regarding payments Executive Support Support day-to-day administrative needs of the Group Chief People Officer and HR Heads. Be a gatekeeper and liaison for internal and external communications. KRAs KPIs Operational Support • Calendar accuracy and conflict management Timely turnaround of correspondence Communication Quality of written materials (zero grammatical errors, professional tone) Timely dispatch of communications Reporting & Analytics • Accuracy and usability of Excel reports/dashboards Presentation quality and on-time delivery Stakeholder Management C-suite and internal stakeholder satisfaction Discretion and professionalism in sensitive matters Desired Profile Qualification Graduate or Postgraduate in Business Administration, HR, or relevant field Additional certifications in Business Writing or Microsoft Office Suite preferred Skills Expert in MS Excel and PowerPoint Excellent English written and verbal communication skills Strong organizational and multitasking abilities Attention to detail and confidentiality Familiarity with HR processes and terminology is a plus Relevant Experience 3-7 years in an executive assistant, personal assistant, or HR support role

Follow up on decisions, tasks, and deliverables to ensure timely execution. Minutes of Meeting (MoM): Prepare, maintain, and circulate accurate Minutes of Meetings (MoM) for internal and external meetings. Track action points and ensure accountability. Calendar & Travel Management: Efficiently manage the Chairman's calendar, appointments, and meetings. Organize domestic and international travel, accommodations, and itineraries. Operations Support: Coordinate with plant teams to monitor day-to-day operations. Prepare reports or updates for the Chairman related to plant performance. Confidential Support: Handle confidential and sensitive information with utmost discretion. Maintain professional communication with internal and external stakeholders. Other Administrative Tasks: Assist in preparation of presentations, reports, and official correspondence. Perform any other duties assigned by the Chairman.

• 3+ years in Executive Assistant role • Excellent communication & multitasking • Startup or fast-paced work experience is a plus • Manage calendar, meetings, and travel • Prepare reports and presentations • Track KPIs and assist with projects

Responsibilities: Personal Assistant to the Director * Manage calendar, schedule appointments & meetings using Zoho People & Projects * Coordinate admin tasks, handle hiring process & oversee misc duties

We are looking for P.A with experience with Excel , Calendar Management and Decision Making Education - Graduate Salary - 25k -35k Fresher or 3 yrs experience English , Hindi is must . For more info -Shraddha ( 72043 03612 )

Dear Candidate, Job Title: Executive Assistant to Managing Director Experience Required: 8+ Years Age : 25 to 37years Location: Santacruz Reporting To: Managing Director (MD) Job Summary: We are looking for a proactive, highly organized, and experienced Executive Assistant to support the Managing Director. The ideal candidate should possess excellent communication skills, strong business acumen, and the ability to multitask in a fast-paced environment. Key Responsibilities: Calendar & Schedule Management: Manage MDs daily schedule, appointments, and meetings. Coordinate internal and external meetings, conferences, and events. Communication & Correspondence: Draft, review, and manage professional emails, letters, and reports. Handle confidential and sensitive information with discretion. Liaise with internal teams and external stakeholders on behalf of the MD. Travel & Logistics: Plan and coordinate domestic and international travel, hotel bookings, and itineraries. Prepare travel expense reports and reimbursements. Meeting & Presentation Support: Organize and prepare for meetings, including agenda preparation, minutes, and action item follow-up. Prepare presentations, business documents, and reports as required. Administrative Support: Maintain filing systems, records, and databases. Manage documentation, approvals, and communication flow. Project Coordination: Assist in tracking business projects and deadlines. Follow up with internal teams to ensure timely execution of key initiatives. Stakeholder Engagement: Act as a point of contact for clients, partners, and vendors. Represent the MD in meetings when required. Desired Candidate Profile: Bachelors degree (Masters preferred) Minimum 8 years of experience in a similar EA role, preferably supporting senior leadership. Excellent communication (verbal and written) and interpersonal skills. Proficient in MS Office (Word, Excel, PowerPoint, Outlook). High level of discretion, integrity, and professionalism. Strong organizational, time management, and multitasking abilities. Ability to work independently and under pressure. Interested candidates can share updated cv at jobs1@sharphrdservice.com or WhatsApp us at 8169254088 for better reach. Regards, Dhwani Shah HR at Sharp HRD Service Ph. no. 8169254088 Email: jobs1@sharphrdservice.com

Job Title: Executive Assistant Dual Reporting: Director & Promoter (Based out of UAE) Experience: 5+ years Location : Rajkot, Gujarat Employment Type: Full Time Key Responsibilities: Manage and optimize the calendar using Outlook, travel, meetings, and priorities. Maintain and update contact details in Outlook. Also maintain the planner and travel log , ensuring accuracy and regular update. Book meetings and appointments, both internally and externally. Purchasing various items for Director/Promoter as and when required. Serve as the liaison between the Director/Promoter and internal/external stakeholders. Draft, edit, and manage emails, presentations, and documents. Reconciling monthly expenses. Taking minutes at various management meetings & typing up minute Prepare agendas, take concise meeting notes, track follow-ups, and ensure timely execution of next steps. Support special projects and strategic initiatives; help with research, data gathering, and light project coordination. Manage sensitive information with the utmost discretion and professionalism. Help filter requests, manage inbound inquiries, and maintain a clear line of what needs immediate attention. Business travel booking flights, hotels, car hire, valet parking etc., organizing visas. Arranging visa invitation letters to overseas visitors. Qualification & Skills: 5+ years of experience supporting a senior executive or C-level leader, ideally in a high-growth or fast-paced environment. Excellent organizational and communication skills (written and verbal). Bachelors degree preferred, or equivalent professional experience. Knowledge and experience with complex travel and flight itineraries, particularly international travel/hotel bookings. Essential experience in Microsoft Office- Outlook/Word/Excel/PowerPoint.

Role & responsibilities Plays a critical role in ensuring smooth day-to-day operations and supporting strategic goals. This position requires a unique blend of administrative excellence, discretion, and proactive thinking. 1. Organizational Skills: An EA must manage complex schedules, coordinate meetings, and oversee travel arrangements with precision. The ability to multitask and prioritize effectively is essential in a fast-paced executive environment. 2. Communication: Clear, professional communication both written and verbalis vital. EAs often represent the Director in emails, phone calls, and meetings, so diplomacy and tact are crucial. 3. Confidentiality and Discretion: EAs are often privy to sensitive information. Maintaining confidentiality and exercising sound judgment are fundamental to building and sustaining trust. 4. Problem-Solving and Initiative: A successful EA anticipates needs, resolves issues independently, and proposes solutions proactively. This skill ensures the Director can focus on high-level priorities. 5. Tech Proficiency: Strong skills in productivity tools (e.g., Microsoft Office, calendar systems, virtual meeting platforms) are necessary for efficiency and effective communication. 6. Stakeholder Management: EAs interact with internal teams, clients, and senior stakeholders. Professionalism and interpersonal skills are key to managing relationships and representing the director's office. 7. Adaptability and Composure: Directors operate in dynamic environments. EAs must remain calm under pressure, quickly adapt to changes, and support the director with resilience and grace. Preferred candidate profile Experience: 3-5 years of experience as an executive assistant, preferably in real estate, property management, or a related sector. Education: Bachelor's degree in business administration, real estate, or a related field (preferred but not mandatory). Co mmunication Skills, Organizational Ability, Tech Proficiency, Relationship Management

Job Brief & Description The Executive Assistant to the Managing Director plays a pivotal role in providing comprehensive administrative support to the MD and ensuring the smooth functioning of the executive office. The position requires a proactive individual with strong organizational and communication skills, capable of managing multiple tasks and projects simultaneously. The ideal candidate should be adept at handling confidential information, managing schedules, and coordinating high-level meetings and events. Administrative Support: • Manage the MD's schedule, including arranging meetings, appointments, and travel. • Handle correspondence, including emails and phone calls, on behalf of the MD. • Prepare and edit reports, presentations, and other documents as required. • Organize and maintain the executives office, ensuring all documentation is up-to-date and accessible. Communication Liaison: • Serve as the primary point of contact between the MD and internal/external stakeholders. • Draft, review, and send communications on behalf of the MD. • Relay instructions and information from the MD to other employees and departments. Project Coordination: • Assist in the planning and execution of various projects as directed by the MD. • Monitor project timelines and follow up on key deliverables. • Coordinate with other departments and team members to ensure project objectives are met. Research and Analysis: • Conduct research on various topics as requested by the MD, such as market trends, competitor analysis, and new business opportunities. • Compile data and prepare reports to support decision-making processes. Meeting Coordination: • Organize and coordinate meetings, including preparing agendas, taking minutes, and following up on action items. • Arrange and manage executive-level meetings, including board meetings and senior management meetings. Confidentiality and Discretion: • Handle sensitive information with the utmost confidentiality and professionalism. • Maintain discretion in all communications and interactions involving the MD. Office Management: • Oversee the daily operations of the MDs office, ensuring all administrative processes run smoothly. • Manage office supplies and resources, as well as the maintenance of office equipment. Event Planning: • Plan and coordinate events, such as business meetings, conferences, and social events for the company or clients. • Manage event logistics, including venue selection, catering, and guest coordination. • Manage complete Travel plan includes visa and accommodation arrangements etc., Relationship Management: • Build and maintain relationships with key stakeholders, clients, and partners on behalf of the MD. • Act as a representative of the MD in various business and social settings. Strategic Support: • Provide strategic support by assisting in the development of business strategies and plans. • Participate in high-level discussions and contribute insights and recommendations. **Should be flexible to travel if required**

Organizational Skills: Strong ability to prioritize tasks, manage time effectively, and maintain a well-organized workspace. Communication Skills: Excellent written and verbal communication skills, with the ability to communicate effectively with various individuals. Technical Skills: Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and other relevant software. Problem-Solving Skills: Ability to identify and resolve issues efficiently and effectively. Discretion and Confidentiality: Ability to handle sensitive information with discretion and maintain confidentiality. Interpersonal Skills: Ability to build and maintain relationships with a variety of individuals. Adaptability: Ability to adapt to changing priorities and work effectively in a fast-paced environment.

About the Client Client is a reputed corporate law firm CTC : Maximum 19 Lacs Exp : Minimum 5 Years Location : Mumbai & Bengaluru Job Profile 1.Helping with formatting and printing of documents and presentations. 2.Up keeping of database in the excel format. 3.Supervising the electronic and physical filing for the team and coordinating with the filing department for this purpose. 4.Preparing and maintaining Billing and Recovery statements for the team regularly. 5.Managing all types of the stationary requirements for the team from time to time. Additional Responsibilities: 1.Handle complete travel arrangements (both domestic and international) in terms of forex, visa, tickets, hotel/guest house arrangements, transportation, timely settlement of travel expenses etc. 2.Maintain diaries/calendars, schedule and coordinate appointments, responding to routine correspondence appropriately. 3.Maintain stock of business cards for the team members. 4.Organize and coordinate important meetings and conferences, functions, etc.

Responsibilities: * Manage executive schedule & travel arrangements * Maintain confidentiality at all times * Coordinate meetings & calendar management * Ensure secretarial compliance & operations Health insurance Provident fund Annual bonus

Executive Assistant Responsibilities: * Manage calendar & schedule meetings for Director * Coordinate travel arrangements & meeting minutes taking * Draft letters & emails with computer skills * Provide secretarial support for leadership team Capability building program Mobile bill reimbursements Performance bonus Health insurance Employee state insurance Travel allowance Food allowance

Acting as the point of contact among director, executives, employees, clients and other external partners Managing information flow in a timely and accurate manner Managing directors calendars and set up meetings Make travel and accommodation arrangements Act as an office manager by keeping up with office supply inventory Format information for internal and external communication memos, emails, presentations, reports Take minutes during meetings Organize and maintain the office filing system Work experience as an Executive Assistant, Personal Assistant or similar role Excellent MS Office knowledge Outstanding organizational and time management skills Excellent verbal and written communications skills Discretion and confidentiality.

Job Description Role: Executive Assistant to Director International Admissions at Amity University, Noida Location: Amity University, Noida Sector 125 Company Overview Amity University, Noida, is a prestigious institution dedicated to providing high-quality education and fostering a culture of innovation and excellence. We are committed to creating a diverse and inclusive environment where every individual can thrive. Our mission is to empower students and staff alike, encouraging personal and professional growth. Join us in shaping the future of education and making a meaningful impact in the community. Job Responsibilities As the Executive Assistant to the Director, you will play a crucial role in supporting the Director's daily operations and strategic initiatives. Your responsibilities will include: - Managing the Director's calendar, scheduling meetings, and coordinating travel arrangements. - Preparing and organizing documentation for meetings, including agendas, minutes, and reports. - Acting as a liaison between the Director and various stakeholders, including faculty, staff, students, and external partners. - Assisting in the development and implementation of projects and initiatives that align with the university's goals. - Conducting research and compiling data to support decision-making processes. - Maintaining confidentiality and exercising discretion in handling sensitive information. - Supporting the Director in communication efforts, including drafting correspondence and presentations. Required Qualifications - Bachelors degree in business administration, Education, or a related field. - 4 5 years of experience as an executive assistant or in a similar administrative role, preferably in an educational institution. - Strong organizational skills and the ability to manage multiple tasks and deadlines effectively. - Excellent verbal and written communication skills. - Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and familiarity with other office software. Preferred Skills - Experience in project management and familiarity with project management tools. - Ability to work collaboratively in a team-oriented environment while also being self-motivated. - Strong problem-solving skills and attention to detail. - Knowledge of the higher education landscape and university operations is a plus. - Multilingual abilities are advantageous. Salary and Benefits - Salary between 30,000 to 40,000 per month and comprehensive benefits package, including health insurance. - Opportunities for professional development and continuing education. - A dynamic and inclusive work environment that values diversity and fosters innovation. - Access to university resources, including libraries, fitness facilities, and cultural events. - Work-life balance initiatives to support your personal and professional well-being. Application Instructions If you are passionate about education and want to make a difference at Amity University, we invite you to apply for the position of Executive Assistant to the Director. Please submit your resume detailing for applying to asharma36@amity.edu with the subject line "Executive Assistant Application - [Your Name]." We are committed to building a diverse workforce and encourage applications from individuals of all backgrounds. Join us in our mission to inspire and empower the next generation of leaders!

About Corporate and Investment Banking As a global leader in knowledge processes, research, and analytics, youll be working with a team that specializes in global market research, working with the top-rated investment research organizations, bulge bracket investment banks, and leading asset managers. We cater to 8 of the top 10 global banks, working alongside their product and sector teams, supporting them on deal origination, execution, valuation, and transaction advisory-related projects. What you will be doing at Evalueserve- We are seeking an organized, resourceful, and discreet Personal [and Executive] Assistant to support U.S.-based senior executives. The job hours include overnight US support and will also have some overlap with morning hours in the US. The position requires a seamless blend of executive support with high-touch personal assistance. We are looking for candidates who have exceptional proficiency in English and strong communication skills, and are highly detail-oriented, accountable, and proactive. The ideal candidate should have strong organizational discipline, high integrity, and the ability to operate autonomously with thoughtful judgment and consistent follow-through. Personal Support Manage complex personal travel, family itineraries, and home-related logistics Coordinate family appointments, school or childcare scheduling, and medical visits Liaise with domestic staff, drivers, and vendors to ensure seamless day-to-day operations Research on gifts, home projects, events, or unique service providers Make restaurant, wellness, and entertainment reservations Track important dates (birthdays, anniversaries, renewals) and prepare reminders or materials as needed Assist with household organization, inventory tracking, and recurring supply needs Maintain organized records related to family activities, home maintenance, and travel Provide support with family events or hosting (sourcing caterers, scheduling, RSVP management) Update calendars and coordinate across multiple parties to avoid conflicts Ensure confidential and secure handling of all personal information and documentation Executive Support Provide after-hours monitoring and backup coverage during overnight US timeframes Proactively manage calendars, meetings, and commitments across multiple time zones Anticipate conflicts or changes and proactively rebook or adjust logistics as needed Coordinate with internal and external stakeholders on behalf of the executive, acting as a trusted point of contact Prepare detailed itineraries for domestic and international travel and book flights, hotels, and ground transportation, among others, as required Prepare comprehensive travel packets with confirmations, maps, and contact details Undertake due diligence for complex or ambiguous assignments and summarize findings in clear, organized written memos or PowerPoint decks Track key deliverables and ensure timely follow-through on action items Assist with drafting and formatting documents, presentations, and talking points Provide support on ad hoc requests Maintain accurate records of expenses and assist with reimbursement or reporting processes What were looking for- 5+ years of experience in senior administrative support or personal / executive assistant roles High fluency in English (verbal and written), with excellent telephonic, virtual, and written communication skills Prior experience in supporting US-based clients or executives Exceptional PowerPoint skills and the ability to create well-structured, visually appealing presentations Proficient in the use of Microsoft Office Suite (Outlook, Word, Excel) and common communication tools (Zoom, Slack, MS Teams) High attention to detail, with the ability to manage shifting priorities and complex logistics Ability to independently analyze tasks, gather inputs, and synthesize actionable summaries or recommendations Sound judgment, professionalism, and discretion when handling confidential information Ability to take initiatives and ownership of responsibilities with minimal oversight Experience of managing multiple stakeholders and workflows in a fast-paced, high-trust environmen Ability to work with US-based teams across time zones and the capacity to adapt to different communication styles Disclaimer: The following job description serves as an informative reference for the tasks you may be required to perform. However, it does not constitute an integral component of your employment agreement and is subject to periodic modifications to align with evolving circumstances. Please Note: We appreciate the accuracy and authenticity of the information you provide, as it plays a key role in your candidacy. As part of the Background Verification Process, we verify your employment, education, and personal details. Please ensure all information is factual and submitted on time. For any assistance, your TA SPOC is available to support you.