1772 Calendar Management Jobs - Page 10

Role & responsibilities Customer Service: Answering phones, greeting visitors, and providing basic information about the institution and its services. Administrative Support: Managing mail and packages, scheduling appointments, and assisting with basic clerical tasks like filing and copying. Record Keeping: Maintaining accurate records of visitors, appointments, and other relevant information. Facility Maintenance: Ensuring the front desk area is clean, organized, and presentable. Learning and Development: Participating in training sessions and shadowing experienced staff to learn about the institution's front office procedures and policies. Filing and document management: They will learn to organize and maintain physical and digital files according to the institution's procedures. Preferred candidate profile Male candidates only prefered with Immediate Joining

Position Overview: We are seeking a highly organized, self-driven, and strategic Executive Assistant to support our Co-Founder, Varun Gupta. The ideal candidate will play a pivotal role in ensuring the smooth execution of the company's strategic vision, enabling the founder to focus on key business initiatives. The Executive Assistant will be a trusted liaison between the founder and various stakeholders, manage cross-functional projects, and provide data-driven insights to drive decision-making. Role and Responsibilities: Strategic Support: Assist the Co-Founder in executing Boult Audio's long-term strategic vision and business objectives. Task & Deadline Management: Monitor and track tasks delegated by the Co-Founder to ensure timely and successful execution by coordinating with cross-functional teams. Data-Driven Insights: Provide research, analysis, and actionable insights to support decision-making at the executive level. Research & Analysis: Conduct thorough research on industry trends, competitor strategies, and market dynamics to support business strategy and execution. Stakeholder Liaison: Serve as the primary point of contact between the Co-Founder and external stakeholders, including investors, customers, and strategic partners. Calendar & Time Management: Optimize the Co-Founder's schedule by prioritizing key meetings and engagements, ensuring maximum productivity and strategic focus. Special Projects: Support the execution of high-priority initiatives and special projects, ensuring measurable results and alignment with business goals. Qualifications & Experience: Educational Qualification: graduagtion, MBA (Tier 1 preferred). Experience: Proven experience in an executive support role, ideally in a fast-paced startup or corporate environment. Skills: Strong communication skills (both written and verbal). Advanced proficiency in Microsoft Excel and other productivity tools. Exceptional organizational and multitasking abilities. Ability to handle confidential information with discretion. What We're Looking For: A proactive and self-motivated individual with strong problem-solving skills. Ability to work in a fast-paced, dynamic environment while maintaining attention to detail. Excellent interpersonal skills and the ability to build relationships with key stakeholders. Strong critical thinking, project management, and analytical skills.

Responsibilities: * Manage executive schedule & travel plans * Draft letters & reports * Coordinate office operations * Schedule meetings & appointments * Prepare presentations & follow-ups Health insurance Provident fund Annual bonus

Manage and maintain MDs calendar, appointments, meetings, and travel. Prioritize emails, calls, and incoming correspondence; draft responses when required. Prepare reports, presentations, business documents, and minutes of meetings. Organize and coordinate internal/external meetings, board meetings, reviews, etc. Maintain and follow up on action items discussed with internal teams and stakeholders. Act as a point of contact between the MD and internal/external stakeholders. Ensure timely communication and follow-ups across departments. Draft professional correspondence, reports, and summaries for decision-making. Handle all travel arrangements (domestic/international), visa applications, hotel bookings, and itinerary preparation for MD. Ensure smooth logistical support for meetings and events. Handle sensitive information with the highest level of confidentiality and integrity. Maintain professional decorum in all interactions on behalf of the MD

Key Responsibilities Appointment Management : Organize and manage daily schedules, appointments, and meetings for the principal. Travel Coordination : Plan and arrange complex travel itineraries, including domestic and international flights, accommodation, and ground transport. Event Management : Coordinate and manage personal and professional events, including logistics, invitations, and venue arrangements. Administrative Support : Handle all administrative tasks such as filing, correspondence, and maintaining confidential records. Booking Management : Manage bookings for meetings, appointments, and other personal or business activities. Communications Management : Handle incoming communications, including calls and emails, and prioritize responses or delegate as necessary. Expense Management : Oversee expense reports and ensure timely submission of claims and reimbursements. Liaison with Stakeholders : Act as a key point of contact between the principal and internal/external stakeholders, ensuring efficient communication.

Role & responsibilities Job Responsibilities: Administrative Support: Providing high-level administrative support to the Director, including managing outlook calendar, scheduling meetings, and handling correspondence. Communication: Acting as a liaison between the Director and other staff members, clients, and stakeholders. Fluent in verbal & written communication. Payments: Managing monthly / yearly payments of all utility bills, phone bills, school fees, travel bookings, car maintenance & repairs and co-ordinating the same with external agents. Investments Management: Keep a track of investment portfolio - all commitments and payments, follow-up for investment tracking with companies. Organise monthly meetings with investment consultant, prepare agenda & follow-up on action points from monthly meetings. Ensuring all documentation related with investments is filed and maintained Document Management: Preparing and editing documents, reports, and presentations as required. Ensuring all documentation is filed and maintained appropriately. Meeting Coordination: Organizing and coordinating meetings, including preparing agendas, taking minutes, and following up on action items. Travel Arrangements: Coordinating travel arrangements, including booking flights, hotels, and transportation, and preparing itineraries. Confidentiality: Handling sensitive information with the utmost confidentiality and discretion. Preferred candidate profile Experienced in working with comapny directors, fluent in written & verbal communication, Should be able to manage travel bookings and arrangements. Should be able to track investments portfolio..

Responsibilities: Coordinate meetings & events Schedule appointments & travel arrangements Prepare reports & presentations Manage executive calendar & communications Provide Admin support Responsible for all professional and personal engagements Health insurance Annual bonus Provident fund

We are looking for a highly skilled and experienced Deputy Manager to join our team as an Executive Assistant in the IT Services & Consulting industry. The ideal candidate will have 7-10 years of experience. Roles and Responsibility Provide executive-level support to senior management, ensuring seamless day-to-day operations. Develop and implement effective administrative processes to enhance productivity and efficiency. Coordinate travel arrangements, meetings, and events with precision and attention to detail. Manage complex calendars, scheduling appointments and managing correspondence. Collaborate with cross-functional teams to achieve business objectives and drive growth. Analyze data and provide insights to inform strategic decisions. Job Requirements Proven experience in executive assistance or a related field, with a minimum of 7 years of experience. Strong knowledge of office administration, including calendar management and correspondence. Excellent communication and interpersonal skills, with the ability to work effectively at all levels. Proficient in Microsoft Office Suite, particularly Excel, Word, and PowerPoint. Ability to prioritize tasks and manage multiple projects in a fast-paced environment. Strong analytical and problem-solving skills, with attention to detail and accuracy.

Hiring Executive virtual assistant for UK/ Australia/ US clients Location -Bangalore Job Description - Post a proper screening of their credentials & English communication Executive - 6-8 LPA where 8-lakhs is for the most deserving executive. 3-years of VA is good for this junior role SrEx - 8-10 LPA. Besides Good communication, they should possess excellent PPT skills. Experience: 3-6 years as VA AM - I need only 01 more. So, we can look at this requirement as last option. But f there's a very good candidate who deserves this, let me know. Skills - all above and with leadership skills Experience as VA - 7-10 years with atleast 3-4 years as Team leader. . Location Bangalore. PA-Requirements: Excellent oral and written English communication skills. Proficiency with UK accent. Willingness to work UK shifts (1pm-10pm). Hybrid work mode with initial 3-6 months as full-time WFO. Candidates should have received commendations or high ratings for their work efficiency from overseas clients in their current job. 4-6 years of prior experience as a virtual assistant for UK/ Australia/ US clients, managing: Calendars (scheduling meetings, managing conflicts) Travel arrangements (air, rail, cab, hotel bookings) Expense booking for reimbursements Advanced PowerPoint skills Market research skills (P&L checking etc) Interested!!!Please share your cv at - NeetiJ@selectsourceintl.com Regards Neeti

Job Description for Executive Assistant to the Group Position Title: Executive Assistant to Group Heads (CHRO, CFO & CSO) Location: Lower Parel Experience Required: 2 to 4 years in a similar capacity Role Overview We are looking for a proactive and highly organized Executive Assistant to support our Group Heads which are the Chief Human Resources Officer (CHRO), Chief Financial Officer (CFO), and Chief Strategy Officer (CSO). The ideal candidate will act as a trusted partner in managing day-to-day operations, streamlining workflows, and enabling strategic execution. Key Responsibilities Ensure seamless daily operations across the three functions by coordinating schedules, tasks, and priorities. Schedule and organize meetings; prepare agenda notes, presentations, and Minutes of Meetings (MoMs), ensuring timely follow-ups on action items. Co-ordinate with internal departments and external stakeholders, maintaining a high level of professionalism and confidentiality. Efficiently manage travel arrangements, itineraries, and calendars for the CHRO, CFO, and CSO, optimizing time and resources. Prepare executive-level reports, documentation, and briefs to aid in informed decision-making. Track and reconcile expenses, manage reimbursements, and provide administrative support for budgeting activities. Preferred Candidate Profile 2 to 4 years in an Executive Assistant or similar strategic support role. Exceptional written and verbal communication skills with the ability to interact confidently across senior leadership levels. Highly structured and detail-oriented; capable of managing multiple high-priority tasks simultaneously with minimal supervision. High level of discretion in handling confidential information and sensitive matters. Proficiency in MS Office Suite, calendar and travel management tools, and project tracking platforms.

Responsibilities: * Manage calendar, travel & mail * Coordinate client meetings & events * Maintain confidentiality at all times * Prepare reports using Excel & Word * Attend meetings, both local & outstation as per business requirements

What you will be doing: Handling the calendar, organizing and scheduling weekly/monthly meetings for both internal and external Handling email, documentation of office task such as Drafting, filing and editing materials Processing of invoices and reimbursements of CTC claims like Fuel, Driver, LTA and Non-CTC claims and its policy adherence. Follow up with various people for its approvals. Follow up with team for reports, presentations and actions on on-going projects/tasks. Accurately recording/writing minutes of meetings Mananging/Booking travel and accommodation as per business requirement For multi-channels develop communications with both inter and intra department, coordinating for the activities like meetings, events, conference, workshops with materials, forms, documents, presentations and spreadsheets. Maintain an organized filing system of paper and electronic documents Uphold a strict level of confidentiality Booking rooms for meetings (internal/external) Qualification & Key skills/ competencies: • Should have B.E/ B.Tech at Graduation Level. experience as an Executive Assistant reporting directly to senior management In depth knowledge of Microsoft Office, Virtual meeting software (Microsoft Teams) Proficiency in collaboration and delegation of duties Strong organizational, project management and problem-solving skills with impeccable multi-tasking abilities Exceptional interpersonal skills Strong analytical skills Problem solving Abilities Ability to stretch beyond set boundaries Having ability to manage work priorities

Position Overview: We are looking for Executive Assistant (Medical Domain) to be a supportive force for our UK-based healthcare process empowering our clients/consultants. Responsibilities: Organizing meetings, including scheduling, sending reminders, day to day operations Attend Senior Leadership Team meetings and other strategic meetings to take notes and action points Prioritizing emails, receiving incoming calls, scheduling meetings. Format information for internal and external communication memos, emails, presentations, reports Take minutes during meetings An ability to manage time and workload efficiently Assisting in all scheduling and rescheduling of sessions/meetings/appointments Proficient in Microsoft Office, Google Suite, and online communication tools. Ability to work independently and take ownership of tasks Discretion and the ability to handle confidential information Required skills & Competencies: 5+ Years of experience as an Personal Assistant/Executive Assistant or a similar role Excellent organizational and time management skills. High proficiency in MS Office and other office productivity tools. Bachelor's degree in a related field Use polished communication skills both verbal and non-verbal to influence and persuade Outstanding organizational and time management skills Maintain 100% confidentiality, demonstrate diplomacy and tactfulness

Job Title: Personal Secretary Location: South Mumbai ( Should be comfortable working from a home setup ) Reports To: NGO Head Responsibilities: - Calendar Management: • Manage and organize the Executive's daily schedule, including meetings, appointments, and travel arrangements. • Ensure that the Executive is informed of upcoming commitments and responsibilities. Communication Handling: • Act as the first point of contact for the executive, screening phone calls, emails, and other correspondence. • Draft and proofread letters, emails, reports, and other documents as required. • Relay information accurately and promptly between the executive and other stakeholders. Meeting Coordination: • Schedule and organize meetings, including preparing agendas, booking venues, and arranging catering. • Take minutes during meetings and follow up on action items. • Coordinate with other departments and external partners as needed. Event Coordination: • Assist in organizing corporate events, conferences, and social functions as required. Qualication • Education: Full bachelors degree, Oce Management, or related eld (preferred). Skills: • Good organising and time-management skills. Strong written and verbal communication abilities. • Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook). • Discretion and confidentiality in handling sensitive information. • Ability to work under pressure and handle multiple tasks simultaneously.

Calendar Management – Schedule and manage meetings in Australian business hours. Communication – Handle emails, calls, and draft correspondence. Meeting Support – Prepare agendas, materials, and follow-ups.

Role & responsibilities Administrative Support: This includes tasks like scheduling appointments, managing calendars, organising files, and handling correspondence (emails, letters, etc.). Organisational Support: Personal secretaries ensure the smooth operation of their employer's day by managing their time effectively, prioritising tasks, and maintaining an organised workspace. Communication Hub: They often act as the first point of contact for their employer, managing phone calls, screening messages, and relaying information. Confidentiality: Personal secretaries handle sensitive information and are entrusted with confidential matters, requiring discretion and trustworthiness. Beyond the Office: In some cases, they may also perform personal assistant duties, such as making travel arrangements or managing household tasks. Calendar Management: Scheduling appointments, meetings, and events, and ensuring the employer is aware of deadlines and commitments. Travel Coordination: Booking flights, accommodations, and transportation for business or personal travel. Communication Management: Handling phone calls, emails, and other forms of correspondence, often acting as a point of contact for the employer. Meeting Support: Preparing materials for meetings, taking minutes, and following up on action items. Document Management: Maintaining files, databases, and records, and potentially preparing reports, presentations, or other documents. Event Planning: Coordinating logistics for events, conferences, or special occasions. Errand Running: Handling various tasks like shopping, picking up dry cleaning, or managing household needs. Preferred candidate profile

Role & responsibilities This includes tasks like scheduling appointments, managing calendars, organising files, and handling correspondence (emails, letters, etc.). Personal secretaries: Ensure the smooth operation of their employer's day by managing their time effectively, prioritising tasks, and maintaining an organised workspace. Communication Hub: They often act as the first point of contact for their employer, managing phone calls, screening messages, and relaying information. Confidentiality: Personal secretaries handle sensitive information and are entrusted with confidential matters, requiring discretion and trustworthiness. Beyond the Office: In some cases, they may also perform personal assistant duties, such as making travel arrangements or managing household tasks. Calendar Management: Scheduling appointments, meetings, and events, and ensuring the employer is aware of deadlines and commitments. Travel Coordination: Booking flights, accommodations, and transportation for business or personal travel. Communication Management: Handling phone calls, emails, and other forms of correspondence, often acting as a point of contact for the employer. Meeting Support: Preparing materials for meetings, taking minutes, and following up on action items. Document Management: Maintaining files, databases, and records, and potentially preparing reports, presentations, or other documents. Event Planning: Coordinating logistics for events, conferences, or special occasions. Errand Running: Handling various tasks like shopping, picking up dry cleaning, or managing household needs.

Experience supporting business leaders virtually in calendar management, organizing meeting, handling conflict management and travel arrangements. Follow up with vendors to get expenses receipts through mail and submit the same for further approvals and on time payments. Arrange domestic and international travel as per retirements that are received thru mail, options are exchanged with VP regarding bookings for flight, hotel, ground transportation. Experience with the reconciliation of corporate credit card expenses on behalf of Executives. Location- Pune, Chennai, Delhi, Bangalore, Kolkata, Hyderabad, Mumbai, Bhubaneswar, Gurgaon, Coimbatore, Noida, Mumbai, Chennai/Bangalore/Hyderabad, kochin Contact Person Divya R Email id- rdivya@gojobs.biz

Responsibilities: Manage calendar, schedule appointments & meetings Draft letters, book travel & hotels Provide administrative support to team members Coordinate office operations & admin tasks Personal Assistant Works

Gender Preference: Male candidates preferred Travel: Yes Domestic (as per business needs) Job Summary We are seeking a dynamic and highly organized Executive Assistant to support our Managing Director. The role requires managing high-level administrative tasks, coordinating business travel and meetings, and acting as a reliable point of contact for internal and external stakeholders. The candidate should be open to frequent travel and capable of handling a fast-paced work environment with complete confidentiality. Key Responsibilities Manage the MDs schedule, travel plans, appointments, and calendar Coordinate meetings, conferences, and events, including logistics and follow-ups Domestic Travel when required Prepare reports, presentations, and official correspondence on behalf of the MD Follow up on action items and ensure timely execution of tasks Maintain a high level of confidentiality and professionalism Liaise with key departments and stakeholders for project coordination Conduct basic research and provide data-driven inputs for decision-making Required Skills and Qualifications Graduate/Postgraduate in Business Administration or related field (MBA preferred) 3-7 years of experience as an Executive Assistant or in a similar role Excellent verbal and written communication skills Strong command of MS Office (Word, Excel, PowerPoint, Outlook) Willingness to travel frequently and adapt to changing schedules Ability to multitask, prioritize, and work under pressure High integrity, discretion, and a professional demeanor Male candidates preferred due to frequent travel and extended work hours.

What does this role hold for you...?? Manage the CXO's calendar, schedule meetings, and coordinate appointments across time zones Handle email and communication flows on behalf of the CEO when required Serve as a bridge for smooth communication between the CEO and internal teams, clients, investors, and partners Manage domestic and international travel arrangements, including flights, hotels, visas, and itineraries regarding Offsites, Conferences, Leadership meetings etc Handles reimbursements and expense tracking Apply if you have... 4-9 years of proven experience as an Executive Assistant, preferably supporting senior leadership/C-suite Excellent organizational, time management, and multitasking skills Strong communication and interpersonal skills, both written and verbal High proficiency in MS Office Suite (Excel, PowerPoint, Outlook) and collaboration tools (Zoom, Google Workspace, Slack, etc.) Ability to work independently, anticipate needs, and manage priorities in a dynamic environment Discretion in handling confidential information and high-pressure situations

Manage calendars, appointments, and communication with internal teams and external stakeholders. Provide end-to-end administrative and logistical support to senior leadership for meetings, travel, and event coordination Coordinate follow-ups, task completion and task deadlines for internal team . Strong communication, multitasking, and organizational skills with proficiency in MS Office and digital collaboration tools Coordination for events , logistics and generate reports , manage the meeting schedule and block the calendars, Make MOM when required Any other tasks as per requirements.

Responsibilities: * Manage projects, calendar & presentations * Communicate effectively with US clients via phone/email * Handle client calls & customer interactions * Oversee administrative tasks & processes Work from home Over time allowance Performance bonus Job/soft skill training Course reimbursements Annual bonus

We are seeking a talented PMO Intern to join our dynamic team. As a PMO Intern, you will collaborate with cross-functional teams to ensure project milestones are met. Your responsibilities will include assisting the PMO team in planning, monitoring, and managing projects, supporting project tracking and risk assessment, as well as maintaining project documentation. You will also be responsible for coordinating with teams to ensure the on-time delivery of projects, files, and services. Monitoring delivery schedules, resolving operational bottlenecks, and escalating issues when necessary will be part of your daily tasks. Additionally, you will maintain and update delivery-related documentation, trackers, and reports. The ideal candidate for this position should have a graduation in any stream (BBA/MBA/B.Com) and be a fresher. You should possess skills such as drafting, proofreading, and managing internal and external communications. You will be required to prepare and organize documentation related to projects, deliveries, and operational tasks, as well as maintain calendars for team milestones, deadlines, and important activities. Assisting in preparing presentations and materials for meetings and reviews is also a key aspect of this role. Proficiency in Microsoft Office tools such as Microsoft PowerPoint, Excel, and Word is required for this position. The industry type for this role is Language/Localization, and the job location is in Pune. This is a full-time internship with a contract length of 3 months. The work schedule is during the day shift from Monday to Friday, and the work location is in person.,

Executive assistant to MD Must have good hands on strong followups of day to day task, Calendar management, Meeting arrangements, Mail drafting and all day to day followups with team Delhi -Multiple options Share cv to hrseema.ec@gmail.com Required Candidate profile Executive assistant/Personal assistant Prefer female married Must be good on followups and mail writing Salary 25k to 40k as per experience Share cv to hrseema.ec@gmail.com / 8839570100