Billing Executive - Pharmaceuticals

Billing Executive (Male/Female) – Preferably Female candidate

Salary: ₹22,000 - ₹28,000 (Negotiable)

Experience: 3 to 4 years

Education: Any Graduate / Diploma (Male/Female)•

Industry Preference: Candidates from the Pharmaceutical Industry

(Billing, Distribution, CFA, Stockiest Operations, wholesaler/Manufacturing unit etc.)

• Immediate Joiners Preferred (Added Advantage)

Key Skills Required:

• Proficiency in MS Word, Excel, and Email Correspondence
• Good computer skills and knowledge of billing software
• Strong communication skills (both verbal and written)
• Well-presented and detail-oriented
• Experience in handling pharmaceutical billing and operations

Job Responsibilities:

• Billing & Invoicing Management- Generate and process bills, invoices, and receipts, handle order punching and sales invoicing.
• Prepare debit/credit notes for returns, adjustments, and corrections, ensure accurate calculations and compliance in invoices.
• Additionally, possesses knowledge of cold chain products, including their handling practices and maintenance procedures.
• Maintain proper pricing structures as per company policies; handle billing and distribution invoices for multiple clients.
• Financial & Inventory Coordination manage accounts payable and receivables, including follow-ups for payments.
• Maintain budget and financial records related to billing and inventory, track credit limits, outstanding payments, and overdue collections.
• Stock verification before billing to ensure availability and prevent discrepancies, handle expiry and near-expiry stock management in coordination with inventory teams
• Assist in monthly and annual stock audits to ensure accurate reporting.
• Regulatory & Compliance handling, ensure all billing processes comply with pharmaceutical regulations, maintain and update statutory/regulatory documentation.
• Generate and submit MIS reports, sales reports, and reconciliation statements, keep records.
• Operational & Administrative Support, maintain client and vendor records.
• Verify and organize purchase orders, sales orders, and delivery challan, ensure timely dispatch of invoices and supporting documents to clients and supplier.
• Manage coordinated billing for hospitals, government tenders, and institutions.
• Communication & Coordination, handle email and telephonic communication for orderconfirmations and billing queries.
• Work closely with the accounts, sales, and logistics teams for smooth transactions. Follow up on commission claims, discounts, and rebate settlements.
• Support in handling distributor and stockiest claims for damaged or returned products.

Job Type: Full-time

Pay: ₹22,000.00 - ₹28,000.00 per month

Work Location: In person