We are a leading textile company seeking a detail-oriented and organised Production & Dispatch Coordinator to manage the smooth flow of dispatches, production samples, and data updates between our Mumbai sales team and Ahmedabad production unit. This role requires strong follow-up skills, accurate record keeping, and the ability to coordinate effectively with multiple offices and customers to ensure timely deliveries and error-free documentation. Key Responsibilities : Update previous day’s dispatch list in Fast Register and discuss any discrepancies with GM or Sales Team. Open and take charge of all incoming couriers. Label all designs with details from Textrade: Design Number Factory Short Form Buyer Short Form Mention PF Dates on the Fast Register. Keep all production cuttings in relevant date boxes. Share courier details with Ahmedabad Team and communicate any remarks. Maintain separate record of problem yardages (awaiting solutions) for easy follow-up. Record cuttings in Big Book and Fast Register. Follow up on Packed Goods List with relevant teams. Print barcodes for samples. Tally sample sets for salespersons. Distribute sample yardages as per buyer requirements and prepare challans. Prepare reports as required, such as stock, dispatch, and SO cutting details. Manage Sales Order Workflow from start to finish. Maintain, review, and send Program in Hand list when sufficient orders are available. Update Greige Sheet regularly. Get greige bills signed and send to Ahmedabad. Order greige fabric in consultation with BK/GM. Skills & QualificationsGraduate, preferably with Textile / Garment industry experience. Strong proficiency in MS Excel; Textrade knowledge is an advantage. Excellent coordination and follow-up skills. High attention to detail, with ability to handle multiple tasks efficiently. Good communication skills in English & Hindi.
Preparing Program sheets (order sheets) to be sent to the factories , along with the its corresponding sales order Cutting and pasting design cuttings in Fast register Cutting and pasting design cuttings in Design Register Numbering on samples Order entry in register Keeping fast register completed at all times Following up with concerned sales person – for samples that have been sent Preparing Sample courier letters Printing Barcode for samples