Autosys Industrial Solutions

Role & responsibilities Calendar & Travel Management Coordinate executive communications, including taking calls, responding to emails and interfacing with clients, etc. Maintain an organise all official paper and electronic documents. Create, update and manage internal databases. Uphold a strict level of confidentiality. Providing Executive Support to Management team. Preparing and editing correspondence, reports, and presentations. Maintaining appointment schedules by planning and scheduling meetings, conferences, etc. Organising internal and external meetings, events and teleconferences, including booking venues, arranging accommodation and taking minutes as required. Taking care of assigned general administration activities. Researching and conducting data to prepare documents for review and presentation by boards of directors, committees, and executives. Helping prepare for meetings. Accurately recording minutes from meetings. Using various software, including word processing, spreadsheets, databases, and presentation software. Reading and analysing incoming memos, submissions, and distributing them as needed. Performing office duties that include ordering supplies and managing a records database. Experience as a virtual assistant. Preferred Candidate Profile Graduate in any discipline with certification in Executive Assistant Role Proven experience as an executive assistant or other relevant administrative support experience. In-depth understanding of entire MS Office suite. Ability to organise a daily workload by priorities. Must be able to meet deadlines in a fast-paced quickly changing environment. A proactive approach to problem-solving with strong decision-making skills. Excellent verbal and written communications skills Adhere to Organization/Project Process Standards and Guidelines. Diligence, accuracy, reliability and high level of commitment