Aurae Designss

Executive Assistant We are seeking a highly organized and proactive Executive Assistant to support senior leadership in a dynamic architectural and construction environment. The ideal candidate will be a strategic thinker with exceptional communication skills, capable of managing complex schedules, coordinating cross-functional initiatives, and maintaining confidentiality in a fast-paced setting. Executive Support • Manage calendars, appointments, and travel arrangements for senior executives • Prepare meeting agendas, minutes, and follow-up action items • Draft and proofread correspondence, presentations, and reports • Project Coordination • Liaise with internal teams (design, execution, procurement) to track project milestones • Assist in compiling project documentation and client deliverables • Monitor timelines and flag delays or bottlenecks • Client & Stakeholder Communication • Serve as a point of contact for clients, consultants, and vendors • Schedule and coordinate client meetings, site visits, and presentations • Maintain professional tone and discretion in all communications • Operational & Administrative Management • Oversee office supplies, equipment maintenance, and vendor relationships • Support HR functions like onboarding, leave tracking, and team communications • Help implement SOPs and digital tools for workflow optimization • Confidentiality & Discretion • Handle sensitive information with integrity and professionalism • Maintain confidentiality in personnel, financial, and strategic matters