Assistant Manager - Procurement

1. Role Purpose

To manage and execute direct procurement of electronic components, parts, materials and related items required for the company’s products and operations. The role covers sourcing, supplier development, commercial negotiations, purchase-order management, delivery follow-up, quality coordination and cost control, ensuring continuity of supply and compliance with approved specifications and processes.

2. Key Responsibilities

· Plan and execute end-to-end direct procurement of electronic components and parts, including active and passive components, connectors, cables, PCB-related materials, electromechanical parts and other BOM items.

· Review purchase requisitions, bills of materials (BOMs), technical specifications, drawings and approved vendor lists; clarify gaps with Engineering, Design, Production and Quality before sourcing.

· Identify, evaluate, onboard and develop manufacturers, authorised distributors and other credible suppliers; maintain an updated supplier database.

· Obtain and analyse quotations; prepare comparative statements; negotiate pricing, payment terms, lead times, minimum order quantities, warranties and other commercial conditions.

· Create and release purchase orders in accordance with approved requisitions, budgets, delegation of authority and procurement procedures.

· Track order acknowledgements, production status, dispatches and deliveries; proactively manage shortages, delays, backorders and critical components.

· Coordinate with Quality and Engineering on incoming inspection, certificates of conformity, test reports, traceability, component authenticity and supplier quality issues.

· Work with suppliers and internal teams on alternate components, obsolescence, end-of-life notices and long-lead-time items. Obtain technical approval before any substitution.

· Monitor market availability, price movements, lead times, supplier capacity and relevant foreign-exchange exposure; identify cost optimisation and supply-risk mitigation opportunities.

· Maintain accurate records of quotations, negotiations, purchase orders, delivery status, supplier documentation and performance.

· Coordinate with Finance and vendors to resolve purchase-order, goods-receipt and invoice discrepancies.

· Develop supplier scorecards and review performance on quality, cost, delivery, responsiveness and service.

· Ensure compliance with company procurement policies, documentation standards, confidentiality requirements and applicable trade or statutory requirements.

· Prepare reports on spend, savings, open purchase orders, overdue deliveries, supplier performance and procurement risks.

3. Essential Role-Specific Knowledge

· Prior hands-on experience in procurement or sourcing of electronic parts/components in a previous role is essential.

· Working knowledge of electronic component categories, part numbers, manufacturer specifications, datasheets, BOM structures and component lifecycle considerations.

· Experience sourcing through OEMs, authorised distributors and credible suppliers; awareness of counterfeit, obsolete and non-traceable component risks.

· Understanding of lead times, minimum order quantities, price breaks, batch/lot traceability and storage or shelf-life requirements where applicable.

· Ability to interpret technical specifications and coordinate with technical teams. Engineering retains responsibility for technical approval.

4. Key Result Areas (KRAs) and Key Performance Indicators (KPIs)

Key Result Area

Indicative Performance Measures

Review Basis

Cost and commercial effectiveness

Validated savings / cost avoidance; price competitiveness; budget adherence.

Monthly / quarterly

On-time supply

Supplier on-time delivery; critical shortages; overdue PO ageing; follow-up discipline.

Weekly / monthly

Quality and authenticity

Supplier-related incoming rejections; traceability/documentation compliance; closure of quality issues.

Monthly

Supplier management

Supplier evaluations and scorecards; alternate-source development for critical parts.

Quarterly

Process and documentation

PO accuracy; requisition-to-PO turnaround; completeness of records; policy compliance.

Monthly

Stakeholder support

Internal stakeholder feedback; responsiveness; resolution time for escalations.

Quarterly

Note: Specific KPI targets, weightages and definitions should be agreed with the reporting manager after reviewing procurement volumes, product mix, systems and baseline performance.

5. Education and Experience

· Bachelor’s degree or diploma in Electronics, Electrical, Instrumentation, Mechanical Engineering, Supply Chain, Procurement or a related discipline; equivalent relevant experience may be considered.

· Typically 4–7 years of relevant procurement / sourcing experience, including direct procurement of electronic parts or components in a previous role.

· Experience in a technology, electronics, product development, engineering, manufacturing or industrial environment is preferred.

· Demonstrated experience in supplier coordination, quotation analysis, negotiation, purchase-order execution and delivery expediting.

6. Skills and Competencies

· Commercial negotiation, analytical thinking and vendor-management skills.

· Good understanding of electronic components and the supplier ecosystem.

· Proficiency in MS Excel and procurement / ERP systems; ability to maintain accurate trackers and reports.

· Strong follow-up, planning, prioritisation and problem-solving abilities.

· Clear written and verbal communication and effective cross-functional coordination.

· Integrity, ownership, attention to detail, urgency and a continuous-improvement mindset.

7. Key Internal and External Interfaces

Internal: Engineering / Design, Production / Operations, Quality, Stores / Inventory, Finance and Procurement leadership.
External: Component manufacturers, authorised distributors, suppliers, logistics partners and service providers.

8. Scope of Authority

May conduct supplier discussions, obtain quotations, negotiate within approved commercial parameters and process purchase orders in line with the delegation of authority. Supplier selection, commitments, substitutions and purchases must follow the applicable approval matrix. Technical acceptance and component substitutions require approval from authorised Engineering / Quality stakeholders.

9. Role Expectations

The Assistant Manager – Procurement (Direct) is expected to own assigned procurement categories, maintain ethical and transparent supplier relationships, communicate risks early, protect continuity of supply and contribute to a disciplined, cost-conscious and responsive procurement function.

Pay: ₹50,000.00 - ₹70,000.00 per month

Benefits:

• Provident Fund

Ability to commute/relocate:

• Jhajjar, Haryana: Reliably commute or planning to relocate before starting work (Required)

Application Question(s):

• Do you have experience in direct procurement of electronic components and parts, including active and passive components, connectors, cables, PCB-related materials, electromechanical parts and other BOM items

Education:

• Bachelor's (Required)

Experience:

• Procurement: 3 years (Required)

Work Location: In person