Assistant Controller of EXamnimation

PSGRKCW invites applications for the position of Assistant Controller of Examinations (Assistant COE). The role demands a dedicated academic administrator who will assist the Controller of Examinations (COE) in planning, supervising, and executing all examination-related processes with transparency, accuracy, and efficiency.

Key Responsibilities:

1. Examination Committee & Supervision

• Active membership in the Examination Committee.
• Supervise the Technical Assistant of COE (TACOE) and monitor examination-related office operations.

2. Pre-Examination

• Preparation of Examination Schedules and Examination Calendar in consultation with the COE.
• Coordinate with academic coordinators to ensure accuracy of syllabus and scheme for all programs.
• Oversee Arrear course registration and verification of completion.
• Verify exam fees, application, and statement of marks in ERP.
• Ensure accuracy of Nominal Roll for fee payment.
• Schedule and verify Examination Registration by students.
• Define and verify evaluation patterns, question paper codes, and mark entry schedules in ERP.
• Update examiner database (question paper setters, evaluators, viva voce examiners).
• Appointment of Question Paper Setters.
• Appointment of Examiners for Central Valuation.
• Appointment of Invigilators.
• Ensure safe custody of question papers.

3. During Examination

• Oversee smooth conduct of examinations.
• Monitor receipt of answer booklets from Chief Superintendent.
• Schedule valuation process, mark entry, and bundling of answer scripts.
• Appoint staff for mark entry and support evaluation.
• Re-appoint examiners if required and address ERP-related issues.
• Collect feedback from examiners, invigilators, and students.
• Monitor scrutiny of question papers.

4. Post Examination

• Oversee result processing and publication.
• Schedule photocopy, re-totaling, revaluation, and supplementary exams.
• Manage mark sheet printing, verification, and dispatch.
• Prepare data for degree recommendation to the University.
• Verify provisional certificates received from the University.
• Process claims of examiners, evaluators, and setters.
• Conduct stock checks and place orders.

5. Support to COE

• Assist in budget preparation, identification of question paper setters, examiners, and all examination-related implementations.

6. National Academic Depository – DigiLocker

• Upload credentials of students to DigiLocker.
• Manage APPAR ID creation, EMIS updates, ERP verification, and data upload.
• Resolve issues in DigiLocker with faculty/student coordination.
• Ensure verification of student credentials at multiple levels with utmost care.

Qualifications

• Ph.D. in any stream (Mandatory).
• Minimum 5–7 years of experience in examination systems/academic administration at a reputed college/university.
• Proficiency in ERP/Examination Management Systems and MS Office.
• Strong organizational, leadership, and data management skills.
• High ethical standards, integrity, and ability to maintain confidentiality.

Key Skills

• Academic administration & process management
• Confidential handling of examination data
• Strong ERP & IT skills
• Leadership & decision-making ability
• Problem-solving & time management

Remuneration

Salary will be with qualifications and experience as per institutional norms.

How to Apply

Interested candidates may submit their CV, cover letter, and relevant documents to:
[email protected]
Last Date to Apply: [06.10.2025]

Job Types: Full-time, Permanent

Pay: ₹35,000.00 - ₹50,000.00 per month

Benefits:

• Provident Fund

Work Location: In person