Archana Machinery Store

Job Overview We are seeking a highly organized and proactive Administrative Staff member to join our team at a fast-paced machinery retail shop. The ideal candidate will have strong software and data management skills, a keen eye for detail, and the ability to problem-solve efficiently. This role is crucial in supporting daily operations, ensuring smooth administrative processes, and contributing to the overall effectiveness of the business. Key Responsibilities Perform general administrative duties such as filing, document preparation, and record keeping Maintain and update customer, supplier, and inventory databases Use software tools (e.g., Excel, POS systems, inventory software, CRM) to manage and track sales, stock, and orders Prepare reports and summaries related to inventory, sales, and daily operations Handle emails, phone calls, and other communication professionally and efficiently Support the sales and technical team with documentation, scheduling, and logistics Monitor office supplies and coordinate procurement when necessary Assist with data entry and ensure the accuracy of all business records Help resolve administrative and operational issues through smart problem-solving Ensure compliance with internal policies and procedures Requirements Proven experience in an administrative or office support role (experience in retail or machinery industry is a plus) Strong proficiency in software applications such as Microsoft Office Suite (especially Excel), inventory management systems, and CRM tools Excellent organizational and multitasking skills Smart, resourceful, and solution-oriented mindset Strong communication skills, both written and verbal Ability to work independently and as part of a team High attention to detail and accuracy in data handling Minimum qualification: Diploma or relevant administrative certification (Bachelor’s degree is a plus) Preferred Skills Experience with POS systems and/or ERP software Familiarity with machinery parts or retail environments Ability to adapt quickly to new technologies and systems