Standard Operating Procedure (SOP) for Finance Manager 1. Purpose To define the roles, responsibilities, and standard procedures for the Finance Manager in order to ensure efficient financial planning, reporting, compliance, and control within the organization. --- 2. Scope This SOP applies to all financial activities under the responsibility of the Finance Manager, including but not limited to financial reporting, budgeting, audits, compliance, cash flow management, and coordination with internal and external stakeholders. --- 3. Responsibilities of the Finance Manager Oversee daily financial operations and ensure accuracy of financial records. Develop and monitor budgets, forecasts, and financial performance. Ensure compliance with statutory, regulatory, and internal policies. Approve and monitor payments, receipts, and cash flow. Supervise preparation of monthly, quarterly, and annual financial statements. Liaise with auditors, banks, tax authorities, and regulatory bodies. Implement and monitor internal controls to safeguard company assets. Lead and guide finance team members in line with organizational goals. --- 4. Standard Operating Procedures 4.1 Budgeting and Forecasting Collect departmental budget requirements. Consolidate into organizational budget and present to management. Review and update forecasts quarterly or as required. 4.2 Financial Reporting Prepare monthly financial reports by the 10th of the following month. Submit quarterly and annual financial statements in line with statutory requirements. Provide variance analysis against budget and highlight key issues. 4.3 Accounts Payable and Receivable Verify all invoices and supporting documents prior to payment. Approve vendor payments in line with credit terms. Monitor receivables, follow up on overdue accounts, and report to management. 4.4 Treasury and Cash Flow Management Maintain optimum cash levels for operations. Review daily bank balances and approve fund transfers. Manage relationships with banks and financial institutions. 4.5 Compliance and Audit Ensure timely filing of tax returns (GST, VAT, Corporate Tax, etc.). Ensure adherence to local financial regulations and internal policies. Coordinate with external auditors and ensure timely completion of audits. 4.6 Internal Controls Approve financial transactions above defined thresholds. Ensure segregation of duties within the finance team. Conduct periodic reviews of internal controls and risk management measures. --- 5. Documentation and Record Keeping Maintain proper documentation of all financial transactions. Ensure retention of financial records for at least [X years] as per statutory requirements. Keep all financial data secure and accessible only to authorized personnel. --- 6. Review and Amendments This SOP will be reviewed annually or when significant changes occur in financial regulations, company policy, or organizational structure. Job Type: Full-time Pay: ₹40,000.00 per month Benefits: Health insurance Education: Bachelor's (Preferred) Work Location: In person
Standard Operating Procedure (SOP) for HR Manager 1. Purpose To establish a standardized framework for the Human Resources (HR) Manager in managing recruitment, employee relations, performance management, compliance, and HR administration effectively and efficiently. 2. Scope Applies to the HR Manager and HR team across all departments within the organization. 3. Responsibilities Ensure compliance with labor laws and company policies. Act as a liaison between management and employees. Oversee all HR functions: recruitment, onboarding, payroll, performance, and employee welfare. Safeguard confidentiality of employee records. --- 4. Procedures A. Recruitment & Onboarding 1. Identify manpower requirements with department heads. 2. Draft and post job descriptions on approved platforms. 3. Screen applications and schedule interviews. 4. Conduct interviews with relevant stakeholders. 5. Issue offer letters and contracts. 6. Facilitate onboarding (orientation, policy briefing, IT setup, buddy system). B. Employee Records & Documentation 1. Maintain updated employee database (digital & physical). 2. Ensure employment contracts, IDs, tax documents, and personal files are complete. 3. Regularly update records for promotions, transfers, and exits. C. Payroll & Benefits Administration 1. Collect and verify attendance/leave records. 2. Process payroll in compliance with statutory requirements (tax, social security, etc.). 3. Administer employee benefits (health insurance, allowances, bonuses). 4. Address payroll discrepancies promptly. D. Performance Management 1. Implement Key Performance Indicators (KPIs) with department heads. 2. Coordinate periodic appraisals and feedback sessions. 3. Identify training and development needs. 4. Manage recognition and reward programs. E. Employee Relations & Engagement 1. Act as first point of contact for employee grievances. 2. Conduct investigations into workplace issues. 3. Organize team-building and engagement activities. 4. Foster a positive and inclusive work culture. F. Compliance & Policy Management 1. Ensure adherence to labor laws, safety regulations, and company rules. 2. Update HR policies periodically and communicate changes. 3. Conduct compliance audits and risk assessments. G. Training & Development 1. Identify skills gaps with department heads. 2. Organize training programs, workshops, and e-learning. 3. Evaluate effectiveness of training initiatives. H. Exit & Offboarding 1. Conduct exit interviews. 2. Process final settlements (salary, benefits, tax clearance). 3. Ensure return of company property. 4. Remove system access and update records. --- 5. Reporting Submit monthly HR reports to senior management (headcount, recruitment status, attrition, payroll summary, training activities). Highlight risks and recommend solutions. --- 6. Review This SOP should be reviewed annually or when there are significant changes in labor laws or company policies. Job Type: Full-time Pay: ₹30,000.00 - ₹40,000.00 per month Benefits: Health insurance Work Location: In person
Standard Operating Procedure (SOP) for EDP Manager 1. Purpose To establish standardized procedures for the management, security, and operation of the organization’s electronic data processing systems. 2. Scope This SOP applies to all activities under the EDP Manager, including data management, IT infrastructure, user support, security, and reporting. 3. Responsibilities The EDP Manager is responsible for: Maintaining IT infrastructure and databases. Ensuring data security, backups, and recovery systems. Supervising IT staff and allocating tasks. Supporting end-users with technical issues. Coordinating with vendors for hardware/software requirements. Preparing MIS (Management Information System) reports for management. 4. Procedure 4.1 System Administration Monitor servers, networks, and storage systems daily. Maintain user accounts and access control as per IT policy. Ensure operating systems and applications are up to date with patches. 4.2 Data Management Oversee database operations, backups, and restorations. Implement and monitor data security protocols. Ensure compliance with data privacy regulations. 4.3 Backup and Disaster Recovery Schedule daily incremental and weekly full backups. Test data restoration on a monthly basis. Maintain disaster recovery plan and update every 6 months. 4.4 IT Support Maintain a helpdesk system for tracking user complaints. Resolve technical issues within agreed SLAs. Conduct user training sessions when new software/hardware is deployed. 4.5 Security Conduct regular vulnerability assessments. Enforce antivirus, firewall, and intrusion prevention systems. Monitor for unauthorized access and report incidents immediately. 4.6 Vendor and Asset Management Maintain updated IT asset inventory. Review and renew AMC (Annual Maintenance Contracts) with vendors. Evaluate and recommend new technologies to management. 4.7 Reporting Generate weekly system performance reports. Prepare monthly MIS reports for management. Report incidents, downtime, and recovery actions promptly. 5. Documentation Maintain records of backups, incidents, and maintenance. Keep updated SOP manuals for IT staff. Document changes in IT infrastructure. 6. Review This SOP must be reviewed every 12 months or upon major system changes. Job Type: Full-time Pay: Up to ₹25,000.00 per month Benefits: Health insurance Work Location: In person
As the Financial Operations Manager at our company, you will have the following responsibilities: - Oversee the financial operations including managing financial transactions, budgeting, and financial reporting - Develop and implement financial policies and procedures - Monitor and analyze financial data to ensure the company's financial health - Prepare financial statements and reports for senior management - Manage financial audits and compliance with regulations - Provide financial guidance and support to other departments To qualify for this role, you should preferably have: - A Bachelor's degree in Finance or a related field - Previous experience in financial management is preferred - Strong analytical skills and attention to detail Please note that this is a full-time position that requires you to work in person at the specified location.,
As a Full-time employee, you will be responsible for handling various tasks related to the role. Your key responsibilities will include: - Managing daily tasks efficiently - Collaborating with team members on projects - Providing regular updates and reports on progress Qualifications required for this position include: - Strong communication skills - Ability to work well in a team environment - Attention to detail and problem-solving abilities Please note that the work location for this role is in person. Additionally, the company offers health insurance as part of the benefits package.,