Ajeya Group

Job Title: Accounts & Admin Executive Department: Finance, Admin & Back-Office Operations Salary Range: ₹15K – ₹25K/month Location: Wakad, Pune (Onsite / Hybrid) Role Objective: To maintain financial discipline, smooth administrative operations, and zero-leakage documentation for Betterrwalls. You ensure: Every payout is recorded Every invoice is followed Every expense is categorized Every vendor/client payment cycle is timely Founder gets weekly cashflow clarity Your job is to ensure the business always knows its money, always stays compliant, and always runs smoothly. Core Responsibilities 1. Accounts & Finance SupportMaintain day-to-day cash flow sheet (revenues, expenses, receivables, payables). Record client payments, vendor payments, staff salaries, and monthly recurring expenses. Update accounts shared by CA (GST, invoices, TDS, receipts). Follow up with clients for payment clearances (supporting the founder & client manager). Create invoices and share with clients + maintain invoice logs. Track renewals, due dates, and outstanding balances. Reconcile bank statements with Google Sheets / Zoho Books every week. 2. Admin & Office ManagementManage office inventory, utilities, subscriptions (Zoom, Canva, Ads billing, etc.). Coordinate vendor payments like video editors, designers, and freelancers. Maintain agreements, NDAs, contracts, agency documents. Manage staff attendance, leave records, and monthly payout sheet. Support onboarding documentation for new employees. 3. Financial Reporting & Founder SupportPrepare a weekly financial dashboard: Revenue (expected vs received) Pending payments Expenses (fixed + variable) Profitability snapshot Maintain management sheets: Client billing sheet Vendor sheet Expense register Salary sheet Subscription sheet Provide founder with clear, concise financial clarity every Monday morning. 4. Compliance & DocumentationStore all invoices, agreements, receipts in structured Google Drive folders. Coordinate with CA for GST filing, bookkeeping & year-end returns. Maintain RERA project documents, agreements (if shared by clients). Ensure audit-ready documentation throughout the year. 🧠 Required SkillsTechnical SkillsBasic accounting knowledge (debit/credit, GST, invoice formats). Strong with Google Sheets / Excel (VLOOKUP, Pivot Table, basic formulas). Experience with any accounting tool is mandatory: Zoho Books QuickBooks Tally Web Soft SkillsHighly organized Trustworthy with financial data Disciplined & detail-oriented Strong follow-up habits Calm, stable personality Experience Required 1–4 years in accounts or admin Agency / real estate experience is a plus Freshers with strong Excel skills can also apply KPIs (Key Performance Indicators)100% accurate account updating daily Zero missing invoices / receipts Timely payouts (vendors & internal) Weekly financial dashboard delivered without reminders Cashflow clarity maintained at all times Zero leakage/errors in documentation Reporting StructureReports to: Founder Coordinates with: Client Success Manager, CA, Vendors, Internal Team Works closely with: Client Success Manager for renewals & receivables This Role Is NOT:Not client-facing Not strategy or GTM Not performance marketing Not high-stress decision making