Administrative Officer : Residential School

Role & responsibilities

Estate & Infrastructure Management

• Oversee maintenance of school estate, hostels, staff quarters, and campus facilities.
• Supervise construction, renovation, and repair works ensuring quality, timeliness, and cost control.
• Coordinate with contractors, vendors, and service providers for infrastructure projects.

Legal & Compliance

• Assist the Principal in handling legal matters, documentation, and compliance with statutory requirements.
• Liaise with legal advisors and ensure timely submission of reports, contracts, and agreements.

Procurement & Financial Control

• Arrange fair quotations, manage purchase of goods, services, and equipment in line with institutional policies under the guidance of Principal.
• Ensure transparent vendor selection, negotiation, and inventory management in consultation with the Principal.
• Support financial planning, budgeting, and expenditure monitoring for administrative operations.

Staff Management (NonTeaching)

• Supervise recruitment, deployment, and performance of administrative, support, and residential staff.
• Ensure discipline, efficiency, and welfare of nonteaching staff.
• Conduct regular training and orientation programmes for support staff.
• Deal with Class IV Union matters, ensuring fair negotiation, conflict resolution, and maintenance of harmonious relations between staff and administration.

Safety & Security

• Implement and monitor safety protocols for students, staff, and residents of the campus.
• Oversee security arrangements, emergency preparedness, and compliance with safety regulations.
• Coordinate with hostel superintendents and security personnel to maintain a safe environment.
• Organize safety drills periodically.

Transport Management

• Supervise school transport operations including buses, drivers, and routes.
• Ensure safety standards, punctuality, and maintenance of vehicles.
• Address transportrelated concerns of parents and students.

Liaison & Community Relations

• Act as a liaison with local administration, government bodies, and service agencies.
• Represent the school in official matters and ensure smooth coordination with external stakeholders.

Preferred candidate profile

• Graduate/Postgraduate degree in Administration, Management, or relevant discipline (MBA preferred).
• Minimum 810 years of experience in administrative management, preferably in a residential school or institutional setup.
• Strong knowledge of estate management, procurement processes, and statutory compliance.
• Experience in handling legal matters and financial control will be an added advantage.

Skills & Competencies

• Excellent leadership, communication, and interpersonal skills.
• Strong organizational and problemsolving abilities.
• Ability to balance discipline with empathy in a residential environment.
• Proficiency in MS Office and school management software.
• Commitment to institutional values and holistic education.