Administration Executive

About the Role:

Proactive Office Administrator

Key Responsibilities:

1. Administrative Operations:

   Provide end-to-end support in office administration including documentation, procurement, and daily operational tasks.

2. Event & Facility Management:

   Assist in planning, organizing, and managing events and facility requirements, including logistics and vendor coordination.

3. Procurement & Purchase Oversight:

   Manage procurement activities, vendor interactions, and timely purchasing of office and project-related supplies.

4. Time Discipline & Professional Conduct:

   Uphold punctuality, honesty, and a "lead by example" attitude in all work assignments.

5. Cross-functional Collaboration:

   Coordinate and liaise with internal departments such as HR, IT, Finance, and external vendors for operational needs.

6. MIS & Reporting:

   Prepare daily, weekly, and monthly reports, including MIS dashboards for department tracking and performance metrics.

7. Vendor & Asset Management:

   Oversee housekeeping, security, store, and asset management to ensure upkeep and accountability.

8. ERP & Office Tools:

   Operate office management systems, ERP platforms, and MS Office tools for seamless workflow execution.

9. Communication & Coordination:

   Act as the point of contact for internal teams and external vendors, maintaining clear and professional communication.

10. Team Assistance & Leadership Support:

    Support administration team members and provide backup coverage and coordination in absence of peers or leads.

Preferred Candidate Profile:

1. Experience:

   2 to 7 years in an office administration, operations, or executive assistant role within a corporate setting.

2. Educational Qualification:

   Bachelors degree in Office Administration, Business Management, or a related field. Secretarial qualifications are a plus.

3. Communication Skills:

   Strong verbal and written communication skills with the ability to interact confidently with all stakeholders.

4. Organizational Skills:

   Ability to manage multiple tasks, prioritize work, and maintain high levels of accuracy and follow-through.

5. Leadership & Initiative:

   Self-motivated with a proactive mindset and capable of taking ownership of tasks independently.

6. Technology Proficiency:

   Proficient in MS Office Suite (Excel, Word, PowerPoint) and familiar with ERP or office management software.

7. Professional Conduct:

   Demonstrates high integrity, punctuality, and the ability to lead by example.

8. Multitasking & Adaptability:

   Comfortable working in a fast-paced environment with flexibility in work hours and responsibilities.

9. Knowledge of Admin Functions:

   Familiar with housekeeping, security, asset tracking, vendor management, and store handling.

10. Team Orientation:

    Willing to assist across functions and contribute to team success with a collaborative attitude.