Admin & HR Executive

Location: Pune, Maharashtra

Address - A2-1006, 10th Floor, Boulevard by Bramha, Opposite Vijay Sales, Sadhu Vaswani Chowk, Camp, Pune 411002.

Experience: 3+ Years (Admin & HR)

Preferred Age Group: 35+ Years

Employment Type: Full-Time

Department: Administration & Human Resources

Job Overview

We are looking for a responsible, mature and experienced Admin & HR professional to independently manage the day-to-day administration and HR operations of our Pune office.

The candidate will be responsible for office administration, employee attendance, recruitment coordination, onboarding, employee records, vendor coordination, office maintenance and general HR activities.

The ideal candidate should have good communication and interpersonal skills, a disciplined approach, problem-solving abilities and the capability to handle office operations independently.

Key Responsibilities

1. Office Administration

- Manage day-to-day office administration and ensure smooth office operations.

- Maintain office cleanliness, discipline and workplace facilities.

- Coordinate with housekeeping, vendors and service providers.

- Manage office supplies, stationery, equipment and other administrative requirements.

- Handle office maintenance, repairs and facility-related issues.

- Maintain records of office assets, equipment and inventory.

- Coordinate with management for office-related requirements.

2. Human Resource Management

- Maintain employee records, personal files and HR documentation.

- Monitor daily attendance, leave records and employee working hours.

- Coordinate monthly attendance and payroll-related information.

- Manage employee joining formalities, induction and exit procedures.

- Prepare and maintain HR policies, procedures and employee guidelines.

- Handle employee queries and coordinate with management.

- Maintain employee discipline and workplace coordination.

3. Recruitment & Talent Acquisition

- Understand manpower requirements from department heads.

- Post job openings on Naukri, LinkedIn and other recruitment portals.

- Screen resumes and shortlist suitable candidates.

- Coordinate interviews and follow up with candidates.

- Manage offer letters, salary discussions and joining formalities.

- Maintain recruitment trackers and candidate databases.

4. General Coordination

- Act as the primary coordination point between employees and management.

- Ensure smooth communication between different departments.

- Organise internal meetings and employee engagement activities.

- Prepare regular administrative and HR status reports.

- Handle confidential employee and company information responsibly.

Required Qualifications & Skills

- Graduate in any discipline; MBA/PG Diploma in HR will be an advantage.

- Minimum 5 years of experience in Admin and HR operations.

- Practical knowledge of recruitment, attendance, payroll coordination and employee management.

- Good knowledge of MS Excel, Word, Google Workspace and HR systems.

- Good verbal and written communication skills.

- Strong organisational, coordination and problem-solving abilities.

- Ability to handle multiple responsibilities independently.

- Mature, disciplined, responsible and professional attitude.

Preferred Candidate Profile

- Preferred age group: 35 years and above.

- Should be comfortable handling both administrative and HR responsibilities.

- Experience in managing a small or medium-sized office independently.

- Should be proactive and capable of taking ownership of responsibilities.

- Should be reliable and able to coordinate with management and employees.

Key Performance Indicators (KPIs)

- Smooth day-to-day office operations.

- Accurate attendance and employee records.

- Timely completion of recruitment requirements.

- Proper maintenance of office assets and inventory.

- Timely completion of employee joining and exit formalities.

- Effective vendor and expense management.

- Employee satisfaction and administrative efficiency.

Pay: ₹20,000.00 - ₹30,000.00 per month

Work Location: In person