Admin Assistant

Role & responsibilities

• Provide comprehensive administrative support to internal departments, ensuring smooth day-to-day operations.
• Coordinate and manage domestic and international travel arrangements, including flight bookings, hotel reservations, local transportation, visa documentation, and travel insurance requirements.
• Ensure travel requests and bookings comply with company travel policies and procedures.
• Process vendor invoices accurately and in a timely manner, ensuring necessary approvals are obtained.
• Track invoice status, maintain invoice records, and follow up with stakeholders to ensure timely payment processing.
• Liaise with Finance, Procurement, and vendors to resolve invoice discrepancies and payment-related queries.
• Coordinate meetings, conference room bookings, and visitor management activities.
• Support office administration activities, including facility coordination, vendor management, and office logistics.
• Maintain administrative records, reports, and documentation with accuracy and confidentiality.
• Assist in organizing internal events, business meetings, and team activities as required.
• Provide administrative support to leadership and business stakeholders for operational requirements.
• Act as a point of contact for administrative queries and ensure prompt resolution of requests.
• Contribute to process improvements and ensure adherence to company policies and administrative procedures.

Preferred candidate profile

• Graduate in any discipline.
• 2-5 years of experience in administrative, office coordination, or executive support roles.
• Experience in travel coordination, invoice processing, and vendor management.
• Strong communication, interpersonal, and coordination skills.
• Proficiency in Microsoft Office applications, especially Outlook, Excel, Word, and PowerPoint.
• Good organizational and multitasking abilities with strong attention to detail.
• Ability to manage multiple priorities and work effectively in a fast-paced environment.
• Proactive, service-oriented, and customer-focused approach.
• Experience working in a multinational or corporate environment will be an added advantage.