Accounts Executive - Finance & Accounts

· Designation: Accounts Executive

· Department: Accounts & Finance

· Location: Pune, Maharashtra

· Experience: 1–3 Years

· Employment Type: Full-Time

· Reporting To: Accounts Manager / Finance Manager

Job Summary

We are looking for a detail-oriented and responsible Accounts Executive to manage day-to-day accounting activities, GST and TDS compliance, bank reconciliations, vendor and customer transactions, and financial documentation. The candidate will support timely and accurate accounting operations, statutory compliance, payment processing, and preparation of financial reports.

The ideal candidate should have a strong foundation in accounting principles, practical knowledge of GST and TDS, working experience with accounting software such as Tally, and good proficiency in MS Excel. Candidates who can independently handle GST calculations, GST return preparation, and TDS-related activities will be preferred.

Key Responsibilities

1. Day-to-Day Accounting

· Record daily financial transactions, including sales, purchases, receipts, payments, journal entries, and expense transactions.

· Maintain books of accounts, ledgers, and supporting accounting records accurately.

· Prepare and post journal vouchers, payment vouchers, receipt vouchers, and contra entries.

· Verify invoices, bills, debit notes, credit notes, and other supporting documents before accounting.

· Ensure proper accounting classification and timely recording of transactions.

2. GST Compliance & Returns

• Calculate GST on applicable sales, purchases, and expense transactions.
• Prepare and verify GST-related data for periodic return filing, including GSTR-1 and GSTR-3B.
• Reconcile sales and purchase records with GST data and identify discrepancies.
• Review Input Tax Credit (ITC) eligibility and reconcile purchase records with available GST information.
• Coordinate with the Finance Manager, tax consultant, or Chartered Accountant for GST return filing and compliance requirements.
• Maintain GST invoices, supporting documents, and records required for statutory compliance and audits.

3. TDS Compliance

· Identify transactions subject to Tax Deducted at Source (TDS) and apply the relevant provisions and rates.

· Calculate and record TDS deductions on applicable vendor payments, professional fees, contractor payments, and other transactions.

· Track TDS payable and ensure timely coordination for deposit of TDS within applicable due dates.

· Prepare and reconcile TDS-related data for quarterly returns, including Form 24Q and Form 26Q, wherever applicable.

· Assist in the preparation and issuance of TDS certificates, such as Form 16A, and coordinate with the tax consultant for compliance.

· Maintain TDS records and resolve discrepancies in deductions, challans, and returns.

4. Accounts Payable & Receivable

· Process vendor invoices and verify them against purchase orders, approvals, and supporting documents, wherever applicable.

· Prepare vendor payment details and coordinate for timely payment processing.

· Maintain customer outstanding records and assist in payment follow-ups.

· Reconcile vendor and customer ledgers and resolve differences in balances.

· Track advances, outstanding payments, and pending invoices.

5. Bank & Ledger Reconciliation

· Prepare bank reconciliation statements (BRS) and investigate unmatched transactions.

· Reconcile vendor accounts, customer accounts, bank balances, and other ledger balances.

· Identify duplicate entries, missing transactions, and accounting discrepancies.

· Coordinate with banks, vendors, customers, and internal departments to resolve reconciliation issues.

6. Expense Management & Verification

· Verify employee claims, travel expenses, petty cash transactions, and other business expenses.

· Check supporting bills, invoices, receipts, and approvals before accounting or processing.

· Maintain expense records and ensure correct accounting treatment.

· Assist in monitoring expenses and preparing expense summaries.

7. Financial Reporting & MIS

· Prepare periodic accounting reports, expense statements, payment reports, outstanding statements, and ledger summaries.

· Assist in preparing monthly financial data and schedules for management review.

· Maintain Excel-based trackers for payments, receipts, GST, TDS, and other accounting activities.

· Support month-end and year-end closing activities by preparing reconciliations and supporting schedules.

8. Documentation, Audit & Record Management

• Maintain organized records of invoices, vouchers, bank statements, GST returns, TDS challans, and other financial documents.
• Assist in providing documents and accounting data for internal reviews, statutory audits, and tax assessments.
• Ensure financial records are accurate, complete, and readily accessible.
• Coordinate with internal teams, auditors, and external consultants for accounting and compliance-related requirements.

9. Accounting Software & Excel

• Record and maintain transactions using Tally or other accounting/ERP software.
• Use MS Excel for accounting calculations, reconciliations, data analysis, and report preparation.
• Apply Excel functions such as VLOOKUP/XLOOKUP, SUMIF/SUMIFS, IF, filters, sorting, and Pivot Tables, as required.
• Ensure accounting data is updated accurately and maintained in accordance with internal processes.

Required Qualifications & Experience

• B.Com or an equivalent qualification in Commerce or Accounting is preferred.
• 1–3 years of relevant experience in accounting and finance operations.
• Practical knowledge of day-to-day accounting, journal entries, ledger maintenance, and bank reconciliation.
• Working knowledge of GST calculations, GST returns, Input Tax Credit, and related reconciliations.
• Practical knowledge of TDS deductions, applicable rates, challans, and return-related activities.
• Proficiency in Tally and MS Excel.
• Knowledge of basic accounting principles and applicable statutory compliance requirements.

Required Skills

• Strong understanding of accounting fundamentals.
• Good numerical, analytical, and reconciliation skills.
• Attention to detail and accuracy in financial records.
• Ability to manage deadlines and multiple accounting activities.
• Good communication and coordination skills.
• Problem-solving ability to identify and resolve accounting discrepancies.
• Integrity and confidentiality when handling financial information.
• Ability to work independently and coordinate with internal teams, management, auditors, and consultants.

Preferred Candidate Profile

The ideal candidate should have hands-on experience in day-to-day accounting, GST and TDS compliance, ledger and bank reconciliation, vendor payments, and financial documentation. Candidates who can independently handle GST calculations and return preparation, TDS-related activities, and Excel-based accounting reports will be given preference. Experience working in a CA firm or handling multiple clients' accounts is an added advantage.

Key Performance Indicators (KPIs)

• Accuracy and timeliness of accounting entries.
• Timely preparation of GST and TDS data and completion of assigned compliance activities.
• Accuracy of bank, vendor, customer, and ledger reconciliations.
• Timely processing and recording of vendor payments and customer receipts.
• Accuracy of expense verification and accounting documentation.
• Timely preparation of MIS reports and accounting schedules.
• Maintenance of complete and audit-ready financial records.
• Timely resolution of accounting discrepancies and pending items.

Pay: ₹25,000.00 - ₹27,000.00 per month

Application Question(s):

• B.Com or an equivalent qualification in Commerce or Accounting is preferred
• 1–3 years of relevant experience in accounting and finance operations
• Practical knowledge of day-to-day accounting, journal entries, ledger maintenance, and bank reconciliation.
• Working knowledge of GST calculations, GST returns, Input Tax Credit, and related reconciliations
• Practical knowledge of TDS deductions, applicable rates, challans, and return-related activities
• Proficiency in Tally and MS Excel
• Must be Local from Pune
• Office located in Sadashiv Peth, Work from Office
• Must be availble in Pune for Face to Face interview, No virtual. Kindly apply only if your are avialble for Face to Face interview
• Salary offered 23000 to 25000 inahnd per month, Do not apply if expectig more

Work Location: In person