Accounts - Assistant Manager / Deputy Manager

Job Overview:

Responsible for end-to-end accounting operations including invoice verification, booking, and payment processing, reconciliations, statutory compliance, and support in audit and MIS reporting. The role involves handling vendor and agent invoices (including port disbursements), managing banking operations, intercompany reconciliations, and ensuring accuracy and timeliness in all financial transactions.

Key Responsibilities:

1. Payment Processing & Banking Operations

• Process local and foreign vendor payments with accuracy and compliance.
• Ensure timely review, verification, and booking of vendor and agent invoices, including port disbursement accounts, in line with supporting documentation and company policies.
• Ensure payments are released as per schedule.
• Post foreign vendor and other payment entries in the ERP system.
• Arrange and maintain Bank Guarantees.

2. Statutory Compliance

• Initiate and process payment of statutory dues.
• Ensure timely submission of returns and maintenance of statutory records.

3. Books of Accounts & Documentation

• Ensure completeness and organization of accounting records for monthly closure.

4. Bill of Entry (BOE) & Import Payments

• Verify and adjust Bills of Entry (BOEs) before initiating foreign remittances to ensure proper import classification and compliance with FEMA and Customs regulations.
• Scrutinize advance payments to correctly categorize transactions as import or non-import.
• Ensure regular review and updating of old or pending BOEs in the ERP system after submission of all requisite import documents (such as shipping bills, invoices, AWBs/BLs, and bank acknowledgements) to the bank, coordinating closely with AD banks to ensure closure of open BOE cases and compliance with RBI reporting requirements.

5. Entries & Reconciliations

• Ensure timely posting of all payment entries in the ERP system by defined timelines.
• Maintain daily bank and intercompany reconciliations.
• Maintain real-time updated bank entries.

6. Audit Support

• Provide assistance during statutory, internal, and group audits.
• Ensure audit completion as per schedule.

7. MIS Reporting

• Assist in preparation of monthly MIS