Workplace Project Specialist

Job Description

Workplace Data Management and Customer Liaison: Development of the workplace design data processes and associated reporting including workplace performance data (Ratio s, Space Performance and Categorisation) Maintenance and upkeep of design standard documentation and the Workplace Playbook SRM for Workplace suppliers including 3rd party Designers/Architects, Furniture Manufacturers and Dealers. Maintaining project documentation/filing structure and ensuring key design metrics and outputs are recorded and shared accordingly Co-ordination and issuance of documentation, surveys, meeting invites and outputs from the Vision and Discovery phase of workplace delivery Uploading key design stage outputs to the GERE hub (V&D, Concept, Detailed/Construction) and as built Supporting the local site teams (inc facilities teams) on the operational requirements post project delivery (in co-ordination with the Design Director) Maintaining an enquiry and activity/project log so that the Design Director and Project Portfolio Director can respond accordingly to new projects. Communicating the capability and value of the AstraZeneca iWork Strategy Support the Design and Project Portfolio Directors to provide structured reporting from project data Working with the wider team capital projects team to build reports and analytics, linking in with SharePoint, Power BI and other BI technology for reporting. Lead on the interaction with active projects for data collection as per agreed requirements Manage deliverables; on time and to specification, working with sites to clarify expectations and needs. Deputise for the Design Director as required for Workplace Project delivery Represent the Capital Projects- Office and Laboratory team in stakeholder meetings as required Workplace Expertise: Develop in-depth understanding of Workplace Project Delivery Familiarity with standard design processes and required documentation to support project delivery Work with wider team to shape and drive development of the Workplace Playbook and client support material Keep up to date with latest advancements for delivering workplace capital projects Relationship Management: Develop & maintain relationships with key stakeholders Develop & maintain relationships across Workplace groups (Facilities, Finance, Real Estate, Global Engineering and IT) Provide support and training on Workplace Project Delivery process to the business as needed. Essential Skills/Experience: Must be fluent in English Excellent PC/IT skills Excellent working knowledge of Microsoft Office Products especially, Teams, Word, Powerpoint and Excel Excellent understanding of database management and structures Experience on common design software such as CAD, REVIT, Adobe Indesign. Knowledge of Capital Project delivery Processes Good working understanding of Microsoft SharePoint Competencies: Strong communication skills Managing self and relationships with others Excellent organisational skills required Self-motivation and commitment to deadlines Accuracy and attention to detail Team working and co-operation, including dispersed/virtual teams. Analytical thinking and judgement. Ability to prioritise workload and juggle multiple tasks Ability to use independent judgement, when necessary and be assertive within parameters of the role Desirable Skills/Experience: Experience working within a Capital Project delivery organisation and in delivering Office and/or Scientific Laboratory workplaces Experience working within complex matrix organisations where end consumers often have differing/conflicting needs Appreciation of building codes, regulations, and sustainability principles at a global level. Qualifications: Design and/or Project Management Qualifications not essential although may be an advantage.