JOB DESCRIPTION – TENDER MANAGER
Department: Tendering / Business Development
Designation: Tender Manager
Reporting To: Head – Business Development / General Manager / Director
Team Management: Tender Executives and Tender Coordinators
Experience: 6–10 years in tendering and bid management
Qualification: Graduate/Postgraduate in Commerce, Business Administration, Engineering, or a relevant discipline
Employment Type: Full-time
1. Job Purpose
The Tender Manager will be responsible for leading and managing the complete tendering and bidding process, from identifying business opportunities to bid submission, evaluation, award, and post-award handover.
The role involves developing tender strategies, managing the tendering team, ensuring technical and commercial compliance, coordinating with internal departments and external stakeholders, and improving the company's tender success rate and profitability.
2. Key Responsibilities
A. Tender Identification and Business Planning
- Identify and evaluate relevant tender opportunities across government departments, PSUs, GeM, CPWD, PWD, railways, and private-sector organizations.
- Develop a tender pipeline and maintain a structured calendar of upcoming bids and submission deadlines.
- Evaluate tender opportunities based on eligibility, commercial viability, competition, resource availability, and business objectives.
- Recommend bid/no-bid decisions to senior management based on risk, profitability, and strategic relevance.
- Monitor procurement trends, competitor activities, and new business opportunities.
B. Tender Management and Bid Strategy
- Oversee the complete tender lifecycle, including tender study, eligibility assessment, documentation, pricing, submission, evaluation, and award.
- Review NITs, RFPs, RFQs, BOQs, technical specifications, eligibility criteria, and contractual terms.
- Develop tender-specific strategies to maximize the probability of winning profitable contracts.
- Ensure preparation and submission of technically compliant and commercially competitive bids within prescribed deadlines.
- Review and approve tender checklists, compliance matrices, technical proposals, commercial bids, and supporting documents before submission.
- Coordinate pre-bid meetings, clarification requests, corrigenda, technical presentations, and reverse auctions, wherever applicable.
- Ensure all bids are submitted accurately and in accordance with tender requirements.
C. Team Leadership and Performance Management
- Lead, guide, and supervise Tender Executives and other team members.
- Allocate tenders and responsibilities based on workload, complexity, and individual capabilities.
- Establish standard operating procedures, review mechanisms, checklists, and document-control practices.
- Monitor team productivity, submission quality, compliance, and deadline adherence.
- Train team members on tender portals, procurement rules, documentation standards, and bid preparation.
- Conduct periodic review meetings to assess tender pipeline, submission status, results, and improvement areas.
- Develop a culture of accountability, accuracy, collaboration, and continuous improvement.
D. Commercial Evaluation and Pricing
- Coordinate with Finance, Accounts, Sales, Procurement, Technical, and Operations teams to prepare competitive bid pricing.
- Review cost estimates, BOQs, rate analysis, vendor quotations, taxes, duties, statutory costs, and other commercial components, as applicable.
- Assess expected margins, project profitability, financial exposure, and commercial risks before bid submission.
- Obtain necessary pricing and commercial approvals from authorized management.
- Ensure pricing accuracy and consistency between the technical and financial submissions.
- Analyze L1 status, competitor pricing where available, and the reasons for winning or losing bids.
E. Compliance and Risk Management
- Ensure compliance with tender eligibility criteria, technical specifications, statutory requirements, and contractual conditions.
- Review company credentials, experience certificates, turnover documents, GST/PAN records, declarations, affidavits, and other supporting documents.
- Supervise the timely arrangement and tracking of EMD, tender fees, bid security, performance bank guarantees, and security deposits.
- Identify potential disqualification risks, contractual liabilities, penalties, delivery obligations, and other commercial exposures.
- Ensure appropriate approvals are obtained before submission of bids and acceptance of contractual commitments.
- Maintain confidentiality, document accuracy, audit readiness, and adherence to company policies.
F. Portal and Stakeholder Management
- Oversee tender activities on GeM, CPPP/eProcure, state e-procurement portals, and other relevant platforms.
- Ensure timely company/vendor registrations, document renewals, digital signature certificate management, and portal compliance.
- Coordinate with government departments, PSU representatives, consultants, clients, OEMs, vendors, and subcontractors as required.
- Supervise responses to technical and commercial queries, document shortfalls, and evaluation-related clarifications.
- Maintain professional communication and ensure timely follow-up on bid status and award decisions.
G. Post-Tender and Contract Management
- Track tender opening, technical qualification, financial evaluation, reverse auctions, award decisions, and contract finalization.
- Coordinate the preparation and submission of LOA/LOI-related documents, agreements, performance guarantees, and other post-award requirements.
- Ensure a structured handover of awarded contracts to the Operations, Projects, Sales, or relevant execution team.
- Monitor EMD and security deposit refunds for unsuccessful bids and ensure timely follow-up.
- Review contractual terms and highlight deviations requiring management or legal approval.
- Maintain records of awarded contracts, unsuccessful bids, pending actions, and lessons learned.
H. MIS, Reporting, and Performance Analysis
- Prepare and present periodic tender MIS reports to senior management.
- Maintain accurate records of tender opportunities, submissions, qualification status, awards, losses, and pending decisions.
- Track tender conversion rates, win rates, bid values, expected margins, and reasons for unsuccessful bids.
- Monitor EMD, bank guarantees, tender fees, and related financial commitments.
- Recommend process improvements, automation, and reporting enhancements to improve tendering efficiency.
- Present periodic business pipeline reviews and tender performance summaries to management.
3. Key Performance Indicators (KPIs)
- Timely submission of all approved bids.
- Accuracy and completeness of tender documentation.
- Reduction in bid rejections due to documentation or compliance errors.
- Tender qualification and success/conversion rate.
- Value of tenders submitted and contracts awarded.
- Profitability and commercial viability of successful bids.
- Timely release and recovery of EMDs and other refundable deposits.
- Accuracy and timeliness of tender MIS reporting.
- Team productivity, process adherence, and deadline management.
- Effective post-award handover and closure of tender-related actions.
Specific targets will be established by management according to the company's business objectives and tender portfolio.
4. Required Skills and Competencies
- Strong knowledge of end-to-end tendering and bid management.
- Working knowledge of GeM, CPPP, e-procurement portals, and applicable procurement procedures.
- Understanding of technical and commercial bid preparation, BOQs, pricing, and contract conditions.
- Strong leadership, planning, coordination, and team-management skills.
- Excellent analytical, negotiation, and decision-making abilities.
- Proficiency in MS Excel, Word, PowerPoint, PDF tools, and tender MIS reporting.
- Strong written and verbal communication skills.
- Ability to manage multiple tenders and work under strict deadlines.
- High attention to detail, integrity, accountability, and commercial awareness.
5. Experience and Industry Preference
- 6–10 years of relevant experience in tendering, bidding, or proposal management, including team-handling experience.
- Demonstrated experience in independently managing complex tenders from identification through award.
- Experience in government, PSU, institutional, and private-sector tendering.
- Prior exposure to GeM, CPWD, PWD, railways, EPC, infrastructure, manufacturing, supply, or service contracts, depending on the company's business.
- Experience in commercial negotiations, pricing approvals, bid strategy, and tender performance analysis.
6. Authority and Accountability
The Tender Manager will be accountable for the tendering team's performance, quality of bid submissions, compliance with tender requirements, timely completion of activities, and accurate reporting to management.
The role may recommend bid/no-bid decisions, pricing strategies, and process improvements. Final financial approvals, commercial commitments, and contract acceptance will remain subject to the company's delegation of authority.
7. Expected Outcome
To build an efficient, compliant, and commercially focused tendering function that consistently identifies suitable opportunities, submits high-quality bids on time, improves tender conversion, minimizes avoidable disqualifications, and contributes to profitable business growth.
Pay: ₹50,000.00 - ₹100,000.00 per month
Benefits:
- Cell phone reimbursement
- Paid sick time
Application Question(s):
- What is your current salary
- What is salary expectations
- What is your current location
- if you are out of noida willing to relocate
Education:
Experience:
- As manager: 2 years (Required)
Work Location: In person
